Retail Warehouse Coordinator

LE0010 Stanford Health Care; Redwood City (CA); On-site; USD 76,000 - 86,000; Full time

Job summary

Stanford Health Care is seeking a Retail Warehouse Coordinator to oversee daily warehouse operations, including shipping, receiving, inventory, and equipment maintenance at our Redwood City location. The role includes maintaining documentation, orienting new staff, and ensuring safe, compliant handling of all supplies.

You will collaborate across departments, manage cycle counts, and keep accurate data in the Warehouse Information Systems, while coordinating with procurement for returns and

Qualifications

• High school diploma or GED required.
• At least 2 years in inventory management/warehouse and 2 years in retail in a fast-paced environment.
• Proficient with computer systems and warehouse software; knowledge of regulatory requirements.
• Valid California driver’s license (CADL) is required.

Responsibilities

• Coordinate services within and across departments, collaborating with the respective contact persons.
• Coordinate and process returns with SUMC Procurement and other departments.
• Ensure proper handling, storage, delivery and accounting for equipment and records in warehouse storage.
• Inspect and tag received equipment before delivery or installation in a department.
• Develop and implement procedures for timely processing of receipts and issues from warehouse inventory.
• Maintain safety guidelines for staff, patients, visitors and employees; follow SHC/LPCH infection prevention policies.
• Perform periodic inventory checks and address discrepancies in the database.
• Assist in development and implementation of warehouse procedures and train new staff.
• Keep warehouse and loading dock areas safe, clean, and organized.

Skills

Inventory management

Time management

Problem solving

Communication

Adaptability

Teamwork

Education

High School diploma or GED

Job description

A Brief Overview

The Retail Warehouse Coordinator is responsible for monitoring the daily operations inclusive of, but not limited to the following: shipping, receiving, warehouse inventory, vehicles/equipment maintenance. This position is also responsible for maintaining warehouse documentation and assisting in the orientation of all new retail warehouse staff. Retail Warehouse Coordinator position reports directly to the Assistant Manager or Manager.

Locations Stanford Health Care

What you will do

• Coordinates and integrates services within and with other departments by continually collaborating with departments' contact individual.
• Coordinates return shipments to departments in concert with SUMC Procurement, and other departments.
• Ensures proper handling, delivery, storage and accounting for equipment and records placed in warehouse storage.
• Ensures that all equipment received is properly inspected and tagged by appropriate staff before delivery or installation in a department.
• Ensures that procedures are developed and implemented to provide for the timely processing of receipts to and issues from the Warehouse inventory in accordance with the requirements of the Warehouse Information Systems and appropriate manuals.
• Ensures that safety guidelines for self, patient, visitors and employees as well as infection prevention SHC/LPCH policies and procedures are followed.
• Examines incoming shipments for accuracy and damages.
• Ensures delivery schedules are maintained and promptly alerts leadership if a delay occurs or a delay is foreseen.
• Performs periodic inventory checks to ensure the accuracy of database information and minimize the risk of inventory issues.
• Assist Supervisor in the development and implementation of warehouse procedures.
• Assigns task to staff and ensures that assignments are completed.
• Assist in the training of new employees and in teaching new or revised procedures.
• Ensures that the warehouse and loading dock areas are maintained in a safe, neat and clean condition, and the corridors are kept clear of supplies, equipment and trash.

Full cycle inventory management (see below):

• Processes (receives, inspects, labels, assembles, transfers) daily shipments.
• Extensive data entry to update and maintain inventory, inventory purchasing, and other accurate records.
• Fulfills daily inventory requests and transfers stock to multiple retail locations.
• Enters orders into inventory outlet with pricing, photos and quantities for sale.
• Compiles and reviews data from sources such as sales orders, invoices, and accounting reports to determine compliance and accuracy of inventory within the warehouse.
• Conducts accurate cycle counts per schedule and compares results to system data.
• Makes adjustments based on established policies and management approval.
• Leads physical inventory at warehouse location.

Education Qualifications

High School diploma or GED equivalent.

Experience Qualifications

• Two (2) years of progressively responsible and directly related work experience (inventory management and warehouse experience) and two (2) years of retail experience working in a high-end, fast-paced environment.

Required Knowledge, Skills and Abilities

• Ability to adapt to and deal with change and ambiguity.
• Ability to plan, organize, prioritize, work independently and meet deadlines.
• Ability to solve problems and identify solutions.
• Ability to speak and write effectively at a level appropriate for the job.
• Ability to work in a fast paced work environment.
• Ability to work well with individuals at all levels of the organization.
• Ability to work as part of a team and take initiative independent of direct supervision.
• Ability to work independently, with little direction and minimal oversite.
• Available to work a variety of hours, including early mornings, evenings, weekends and holidays.
• Knowledge of computer systems and software used in functional area.
• Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility.

Licenses and Certifications

• CADL - California Drivers License - Valid And In State

These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $36.48 - $41.09 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.

At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care. Learn about our awards and significant events.