Resource Manager, Customer Success

Appian; Arlington (VA); On-site; USD 100,000 - 200,000; Full time

Benefits offered by this job

401(k) plan with company match

Paid time off

Paid parental leave

Medical, dental, and vision plans

Life insurance

Wellness programs

Job summary

Appian seeks a seasoned Resource & Staffing Lead to own regional allocations, triage demand, and broker assignments. You will manage bench, forecast capacity risks, and drive a weekly staffing cadence with leaders to resolve conflicts and maximize billable utilization.

You will partner with HR and leadership to plan workforce needs, onboard talent, and support skill development in a fast-paced, in-person culture at Appian's HQ. A strong background in PSA tools and advanced Excel is required.

Qualifications

• 8+ years of experience in resource management, staffing/deployment, or workforce planning.
• Experience building processes and systems from the ground up.
• Experience staffing 250+ billable professionals across concurrent engagements.
• Advanced proficiency in Excel or Google Sheets; experience with PSA or resource management platforms.
• Bachelor's degree or equivalent practical experience in Business Admin, HR, or Operations.

Responsibilities

• Own end-to-end resource allocation for the region; triaging demand and brokering assignments with leaders.
• Confidence running a weekly staffing cadence and escalating conflicts when engagements compete for people.
• Proactively manage bench, forecast capacity risks, and line up next assignments.
• Monitor utilization and project timelines; provide analysis and actionable insights to prevent bottlenecks.
• Collaborate with HR and leadership for workforce planning, onboarding, and development initiatives.

Skills

Resource management

Staffing / deployment

Workforce planning

Advanced Excel

Stakeholder management

Education

Bachelor's degree or equivalent practical experience

Tools

PSA / resource management platform

Job description

Here at Appian, our values of Intensity and Excellence define who we are. We set high standards and live up to them, ensuring that everything we do is done with care and quality. We approach every challenge with ambition and commitment, holding ourselves and each other accountable to achieve the best results. When you join Appian, you’ll be part of a passionate team dedicated to accomplishing hard things, together.

This role is based at our HQ in McLean, VA. Appian was built on a culture of in-person collaboration, which we believe is a key driver of our mission to be the best. Employees hired for this position are expected to be in the office 4 - 5 days per week to foster that culture, ensure we thrive through shared ideas and teamwork, and maximize opportunities to connect with the exceptional people across Appian. While working in-person with customers is our main priority, we also believe the office environment enables more opportunities to celebrate wins, collaborate effectively, and build strong relationships across teams.

To be successful in this role, you need:

• The ability to own end-to-end resource allocation for your region; triaging demand from sold and pipeline engagements, identifying best fit consultants based on skills, availability, and development goals, and brokering assignments with leaders.
• Confidence running a weekly staffing cadence (demand review, bench review, conflict resolution) and serving as the escalation point when engagements compete for the same people.
• A proactive approach to bench management, anticipating project roll offs, lining up next assignments early, flagging risks for under/over utilized consultants, and raising capacity risks to leadership with a recommendation, not just a report.
• Fluency in services economics: utilization, bench cost, services margins, and how staffing decisions impact each of them.
• Monitor utilization and project timelines, providing analysis and actionable insights to prevent bottlenecks and ensure timely project delivery.
• Strong communication and stakeholder management, able to partner with Project Leads Directors and above to understand the needs of the business.
• Collaborate with HR, Talent Development, and leadership to support workforce planning, onboarding, and skill development initiatives.
• Balance multiple assignments and priorities with precision, demonstrating strong analytical thinking and a proactive, solution-oriented approach in a fast-paced environment.
• Possess the necessary ability to challenge senior leaders, balance conflicting priorities, and communicate difficult updates while maintaining professional rapport.
• Maintain high standards for data accuracy within PSA and resource management systems, with a focus on interpreting and communicating the narrative behind capacity and utilization metrics rather than simply reporting the data.
• High level of confidentiality, you will manage sensitive data regarding personnel, individual performance, and organizational staffing on a daily basis
• 8+ years of experience in resource management, staffing/deployment, or workforce planning within professional services, consulting, or a technology services organization
• Experience building process and systems from the ground up
• Experience staffing a population of 250+ billable professionals across concurrent engagements
• Advanced proficiency in Excel or Google Sheets; experience with PSA or resource management platforms
• Bachelor's degree or equivalent practical experience (Business Admin, Human Resource, Operations Management, etc.)

Preferred qualifications:

• Experience in a SaaS or software implementation environment
• Experience administering a PSA / resource management platform
• Experience in the Public Sector industry (LCAT structure, Cleared Personnel Management, etc.)

The base salary range represents a good faith and reasonable estimate of the range at the time of posting. Actual compensation will be dependent on a number of factors including, but not limited to, the candidate’s relevant work experience, qualifications, internal peer equity, and market and business conditions that exist when extending an offer. A discretionary bonus may be awarded in recognition of individual and company performance. In addition, Appian provides generous benefits offerings that include a 401(k) plan with company match, flexible time off, paid parental leave, medical, dental, and vision plans, life insurance, disability insurance, wellness programs, flexible spending accounts, health savings account contributions, an employee referral bonus program, and learning and development resources. Certain positions may be eligible for equity awards. Pay and benefits are subject to change at any time, consistent with the terms of any applicable compensation, commission, bonus, or benefit plans.

Base Salary Range: $100,000 USD - $200,000 USD

Tools and Resources

• Training and Development: During onboarding, we focus on equipping new hires with the skills and knowledge for success through department-specific training. Continuous learning is a central focus at Appian, with dedicated mentorship and the First-Friend program being widely utilized resources for new hires.
• Growth Opportunities: Appian provides a diverse array of growth and development opportunities, including our leadership program tailored for new and aspiring managers, a comprehensive library of specialized department training through Appian University, skills based training, and tuition reimbursement for those aiming to advance their education. This commitment ensures that employees have access to a holistic range of development opportunities.
• Community: We’ll immerse you into our community rooted in respect starting on day one. Appian fosters inclusivity through our 8 employee‑led affinity groups. These groups help employees build stronger internal and external networks by planning social, educational, and outreach activities to connect with Appianites and larger initiatives throughout the company.

Appian offers a comprehensive benefits package designed to support your health, wellbeing, and financial future. Benefits may include health coverage, Employee Assistance Program (EAP) with free mental health support, life and disability insurance, an Employee Stock Purchase Program (ESPP), a retirement/pension plan, wellness dollars, tuition reimbursement, family‑forming benefits and more. Benefits vary by country—please ask your Talent Acquisition contact for details specific to the location you are applying to.

About Appian

Appian provides AI automation for mission‑critical work. We automate complex processes in large enterprises and governments. Our platform is known for its unique reliability and scale. We’ve been automating processes for more than 25 years and understand enterprise operations like no one else. For more information, visit appian.com. [Nasdaq: APPN]

Appian is an equal opportunity employer that strives to attract and retain the best talent. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.

Appian provides reasonable accommodations to applicants in accordance with all applicable laws. If you need a reasonable accommodation for any part of the employment process, please contact us by email [e-mail]. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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