Resource Acquisition Coordinator, UT Libraries

Phase2 Technology; Austin (TX); On-site; USD 48,600 - 59,400; Full time

Job summary

University of Texas at Austin is seeking a Resource Acquisitions Coordinator to lead and support the team managing library collections across lifecycle stages. The role blends operations with strategic coordination to ensure timely access and alignment with emerging technologies.

The position is part of the Content Management team and offers opportunities to develop workflows, training, and cross-department collaboration within a large university library system.

Qualifications

• Master's degree in library or information science or related field, or equivalent experience.
• Experience in acquisitions, resource management, processing, or collections workflows for physical and/or electronic library materials.
• Understanding lifecycle of physical and electronic library collections, including procurement, receipt, access, and maintenance.
• Strong analytical and troubleshooting skills for workflow issues.
• Excellent communication and facilitation skills to convey technical concepts.
• Forward-thinking approach with interest in new technologies.

Responsibilities

• Manages and coordinates workflows for Resource Acquisitions, supervising staff.
• Collaborates to set benchmarks and develop policies and procedures.
• Coordinates day-to-day acquisition workflows with Finance and Scholarly Resources.
• Documents workflows and best practices for acquisitions and maintenance of collections.
• Ensures timely procurement and access, maintaining descriptive metadata.
• Collects and analyzes acquisitions data to support policy changes.
• Provides training and support to library staff and users.
• Takes part in meetings, committees, and professional development.

Skills

Analytical skills

Communication

Team collaboration

Workflow optimization

Technical troubleshooting

Budget awareness

Education

Master's degree in Library/Information Science

Tools

Ex Libris Alma

Primo

Job description

Resource Acquisition Coordinator, UT Libraries

Purpose

The Resource Acquisitions Coordinator leads and supports the team responsible for acquiring, receiving, and managing physical and electronic library collections throughout their lifecycle. This position combines operational management with strategic coordination to ensure efficient workflows, timely access, and alignment with emerging technologies and best practices. The Resource Acquisitions Coordinator is a member of the Content Management team.

Responsibilities

• Manages and coordinates workflows for the Resource Acquisitions team, including supervision of salaried and student workers.
• Collaborates closely with the head of resource acquisition, management, and processing to set team benchmarks and objectives, creating and implementing related policies and procedures.
• Coordinates day‑to‑day acquisition workflows and works productively with Finance and Scholarly Resources departments to meet fiscal policy requirements.
• Establishes and documents workflows, processes, and best practices for acquisition and maintenance of collections in all formats.
• Works collaboratively with internal and external stakeholders to ensure timely procurement and access to collections content, maintaining accurate descriptive metadata.
• Collects and analyzes acquisitions and processing data, undertaking project‑based work to support policy and procedural changes.
• Provides training and support to library staff and users, investigating and resolving issues related to procurement, receipt, processing, or access.
• Participates in departmental meetings, committees, task forces, and working groups; attends training and development opportunities; stays informed of emerging technologies and trends relevant to acquisitions.
• Other related functions as assigned.

Required Qualifications

• Master's degree (or equivalent) in library or information science or a related field; a combination of education and experience may be substituted.
• Experience in acquisitions, resource management, processing, or collections workflows for physical and/or electronic library materials.
• Understanding of the lifecycle of physical and electronic library collections, including procurement, receipt, access, maintenance, and ongoing management.
• Strong analytical and troubleshooting skills for resolving technical, operational, or workflow issues related to acquisition or processing.
• Excellent communication and facilitation skills, capable of conveying technical concepts to diverse audiences.
• Forward‑thinking approach with enthusiasm for adopting and integrating new technologies.

Preferred Qualifications

• Experience coordinating or managing acquisitions, resource management, or processing workflows for physical and electronic library collections, including within platforms such as Ex Libris Alma and Primo.
• Experience implementing, using, or supporting systems and workflows related to ordering, receiving, invoicing, electronic resource management, and collections access.
• Accustomed to serving as a primary contact for troubleshooting and maintaining acquisitions, processing, or access workflows.
• Ability to lead and supervise a small team.
• Knowledge of assessment methods for collections and acquisitions operations, including workflow analysis, vendor performance, usage trends, and operational metrics.
• Familiarity with collection development and management principles, as well as budgetary and fiscal management best practices.
• Ability to collaborate effectively and build productive partnerships with internal and external stakeholders at local, regional, and national levels.
• Evidence of ongoing engagement with trends, standards, and emerging developments in acquisitions, collections management, and technical services.
• Ability to work collaboratively and effectively as part of a team in a dynamic and complex environment.
• Experience documenting procedures and conducting workflow assessments to enhance efficiency and outcomes.

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills. If you're excited about the role but don't meet every preferred qualification, we still encourage you to apply.

Salary Range

• US$54,000+ depending on qualifications

Working Conditions

• This position is located in Austin, Texas and requires on‑site work.
• Typical office and library environment.
• Lifting objects, bending, kneeling, walking, and standing.
• Lifting and moving up to 50 pounds.

Work Shift

• Flexible work arrangement available between the hours of 7 a.m. – 6 p.m., Monday‑Friday, with up to 2 remote days per week after onboarding. Tuesdays are mandatory onsite days.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form and present acceptable documents to prove your identity and authorization to work in the United States. Failure to do so will result in loss of employment.

E‑Verify

The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires. The university's company ID number for E‑Verify is 854197.

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). The Clery Act requires all prospective employees to be notified of the availability of the Annual Security and Fire Safety report.