Residency Program Coordinator - Hybrid - 141886

UC San Diego; San Diego (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

UC San Diego is seeking a Pediatric Residency Program Coordinator within the Department of Pediatrics. This role coordinates the program's core curriculum, evaluations, and learner assessment, and supports recruitment and ranking efforts in collaboration with residency leadership.

The coordinator will maintain program files, ensure compliance with GME/ACGME policies, and liaise between program leadership, residents, and affiliated hospitals.

Qualifications

• Six (6) years of related experience, or a Bachelor's degree in related area plus two years of related experience/training.
• Thorough knowledge of policies and regulatory requirements in health professions education.
• Strong oral and written communications skills with active listening and critical thinking.
• Excellent organizational skills, analytical, and demonstrated attention to detail.
• Experience with educational software and platforms; data management and analytics.
• Ability to collaborate with diverse teams and maintain confidentiality.

Responsibilities

• Coordinate implementation of the Pediatric Residency Program's core curriculum, evaluations, and learner assessment.
• Maintain learner compliance tracking and program recruitment/ranking processes.
• Serve as liaison between program leadership, residents, and affiliated hospitals; manage program files and accreditation documentation.
• Analyze daily activities, prioritize requests, and support curriculum development and efficiency.
• Ensure alignment with GME/ACGME requirements and department goals.

Skills

Communication skills

Interpersonal skills

Organizational skills

Data analysis

Problem solving

Attention to detail

Education

Bachelor's degree in related area

Master's degree in related area preferred

Tools

MedHub

Job description

UCSD Layoff from Career Appointment: Apply by 10/22/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Campus and remote.

DESCRIPTION

Department of Pediatrics is one of the largest departments within the UCSD School of Medicine with comprehensive clinical programs, extensive basic science and clinical research, and diverse educational opportunities for students, residents and fellows. The internationally renowned faculty play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as more than 300 professional, research and administrative staff who along with the department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to become a part of our dynamic cutting-edge research, clinical, and educational environment.

The Pediatric Residency Training Program represents the second largest training program in the UCSD School of Medicine, including 54 Categorical Pediatrics residents, 16 Medicine/Pediatric Residents, and 4 Child Neurology Residents.

Under general supervision, the Residency Program Coordinator independently coordinates the Pediatric Residency Program operations including curriculum, evaluations and assessment, database maintenance, learner compliance tracking, and program recruitment. The candidate makes operational decisions with a large degree of independence while collaborating as needed with the residency leadership team, including the Pediatric Residency Program Directors, Chief Residents, and administrative staff.

Responsibilities include coordinating implementation of the Pediatric Residency Program's core curriculum, distributing evaluations and reporting on learner assessment, curriculum effectiveness, and impact of rotation experiences and other educational activities, as well ascoordinating residency recruitment and ranking.

The role serves as liaison between Program leadership, resident physicians, division contacts, the Office of Graduate Medical Education, and Medical Staff at UC San Diego and Rady Children's Hospital. The candidate maintains program files and data including program accreditation documentation in accordance with GME and ACGME policies, and ensures the program's educational activities integrate with the overall goals and mission of the Department of Pediatrics, UC San Diego School of Medicine, and UC San Diego at large.

The candidate independently analyzes, organizes, and prioritizes daily activities and reviews, evaluates, and ranks all requests and communications relating to the Pediatric Residency. The candidate facilitates efficiency and maintains a high degree of confidentiality, supporting diverse learners in curriculum, teaching and learning activities, scheduling, competencies, assessment, and evaluations while coordinating ongoing program administration at an experienced professional level with broad job knowledge and the ability to analyze diverse problems to determine solutions. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR a Bachelor's degree in related area plus two years of related experience/training.
• Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.
• Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.
• Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.
• Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
• Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.
• Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.
• Ability to complete work and meet established deadlines in an accurate and timely manner.

PREFERRED QUALIFICATIONS

• Master's degree in related area preferred.
• Three(3)or more years of relevant experience.
• Demonstrated knowledge of the MedHub software.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check and pre-employment physical.
• Requires occasional overtime during peak periods such as residency recruitment

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).