RESIDENCY PROGRAM COORDINATOR - Emergency Medicine

CP01 Carilion Medical Center; Roanoke (VA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, &Vision

Employer Funded Pension Plan

Paid Time Off

Onsite fitness facilities

Education and training opportunities

Job summary

Carilion Clinic in Roanoke, VA is seeking a Residency Program Coordinator for Emergency Medicine to support education program operations and coordinate activities with faculty and residents.

The role involves data analysis, documentation, recruitment activities, residency logistics, and financial coordination while maintaining confidentiality in a fast-paced environment.

Qualifications

• Education: Associate's degree or 2 years of experience may be considered in lieu of a degree.
• Experience: None.
• Licensure, Certification, and/or Registration: None required.
• Other Minimum Qualifications: Computer proficiency in Microsoft Office Suite and related software applications.
• Must be self-directed, able to work independently, detail-oriented, and maintain confidentiality.
• Excellent written and verbal communication, interpersonal, organizational, and teamwork skills required.
• Ability to prioritize work, manage changing priorities, handle difficult situations with tact and diplomacy, and function effectively in a fast-paced office environment.
• Position may require occasional travel and extended or weekend hours when operationally necessary.

Responsibilities

• Compiles and analyzes data.
• Coordinates and prepares documentation required by regulatory and accrediting bodies.
• Coordinates resident and faculty recruitment activities, including interview schedules, lodging, meals, and tours.
• Assists with ERAS screening.
• Schedules meetings and prepares materials for conferences and meetings.
• Reviews monthly financial data and prepares vouchers, travel requests, and other financial documentation.
• Coordinates orientation and checkout activities for medical students.
• Coordinates resident orientation planning and materials.
• Coordinates graduate medical education programs with management, staff, and external customers.

Skills

Communication

Organization

Teamwork

Attention to detail

Self-directed

Interpersonal

Education

Associate's degree

2 years experience in lieu of degree

Tools

Microsoft Office Suite

Job description

Employment Status: Full time Shift: Day (United States of America) Facility: 1 Riverside Cir - Roanoke Requisition Number: R162822 RESIDENCY PROGRAM COORDINATOR - Emergency Medicine (Open)

How You’ll Help Transform Healthcare:

The Residency Program Coordinator supports medical education program operations, coordinates activities with faculty and residents, and maintains an organized and effective learning environment. The Residency Program Coordinator Supports and coordinates the infrastructure necessary to provide graduate medical education.

• Compiles and analyzes data.
• Participates in developing, preparing, and documenting projects and reports as needed.
• Utilizes and performs functions within the MedHub residency management system.
• Coordinates and prepares documentation required by regulatory and accrediting organizations, specialty boards and societies, and applicable state and federal agencies.
• Coordinates resident and faculty recruitment activities, including preparing interview schedules, arranging lodging and meals, coordinating tours.
• Assists with screening applicants through the Electronic Residency Application Service (ERAS).
• Schedules meetings and prepares materials for conferences, educational activities, and committee meetings.
• Reviews monthly financial data and prepares reimbursement vouchers, travel requests, capital requests, and other financial documentation.
• Participates in departmental cost containment initiatives.
• Provides backup administrative support for faculty, including correspondence, calendar management, travel arrangements, telephone coverage, and other routine administrative functions.
• Coordinates attending physician on-call schedules, leave schedules, clinic schedules, specialty schedules, and faculty master schedules in accordance with guidelines.
• Coordinates orientation and checkout activities for medical students assigned to the department.
• Assists in planning and coordinating new resident orientation, including preparation of materials, meeting logistics, catering, and supplies.
• Coordinates resident and departmental events.
• Coordinates graduate medical education programs with management, staff, and internal and external customers.
• Prepares correspondence, reports, policies, procedures, and required program documentation.
• Maintains confidentiality of sensitive resident, faculty, employee, patient, and program information.
• Orients new employees and may provide guidance to volunteers, students, support staff, and contract personnel.

What We Require:

• Education: Associate's degree or 2 years of experience may be considered in lieu of a degree.
• Experience: None.
• Licensure, Certification, and/or Registration: None required.
• Other Minimum Qualifications: Computer proficiency in Microsoft Office Suite and related software applications.
• Must be self-directed, able to work independently, detail-oriented, and maintain confidentiality.
• Excellent written and verbal communication, interpersonal, organizational, and teamwork skills required.
• Ability to prioritize work, manage changing priorities, handle difficult situations with tact and diplomacy, and function effectively in a fast-paced office environment.
• Position may require occasional travel and extended or weekend hours when operationally necessary.

This job description is intended to be a representative summary of the major responsibilities and accountabilities performed by incumbents in this role. Incumbents may be required to perform job-related tasks other than those specifically presented in this description.

Compensation Range:

$20.10 - $28.14 Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.

Benefits, Pay and Well-being at Carilion Clinic

Carilion understands the importance of prioritizing your well‑being to help you develop and thrive. That’s why we offer a well-rounded benefits package, and many perks and well‑being resources to help you live a happy, healthy life – at work and when you’re away. When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Personify Health
• Discounts on childcare
• Continued education and training

In our workplace, we're devoted to the success of our employees. No matter where you are in your career, we will help you continue to learn, grow, and share your knowledge with others.

Equal Opportunity Employer

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status.

Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Join an organization where innovation happens, collaboration is expected and ideas are valued. A not‑for‑profit, mission‑driven health system built on progress and partnerships. A courageous team that is always learning, fully dedicated, and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, and multi‑specialty physician practices spanning southwestern Virginia.

Join us and begin your career in a place where every day is a new adventure of creating the future of health care.