Residency Program Coordinator

Women & Infants Hospital; Providence (RI); On-site; USD 60,000 - 75,000; Full time

Job summary

Women & Infants Hospital in Providence, RI, seeks a Residency Program Coordinator to oversee all aspects of the hospital's Residency Program, including applicant screenings, interview season, lectures, workshops, and graduation events. The role supports data requirements across ERAS, New Innovations, and ACGME processes.

You will schedule meetings, coordinate residency activities, contribute to process improvements, and collaborate with the Director of Admin Ops to ensure smooth operations for

Qualifications

• Bachelor's degree with 3–5 years relevant experience in program or project coordination.
• Proficient in word processing, spreadsheets and database management.
• Experience with eValue, New Innovations and ERAS software preferred.
• ACGME site visit planning experience preferred.
• Excellent communication, organizational and interpersonal skills required.

Responsibilities

• Organizes and oversees the Residency Program schedule and events.
• Coordinates applicant screenings and interview season.
• Manages lectures, workshops, retreats, exams and residency events.
• Maintains program data requirements (ERAS, New Innovations, OpLogs, ACGME).
• Schedules meetings and logistics for residents; supports process improvements.
• Ensures confidentiality and supports residency program tasks under the Director, Admin. Ops.

Skills

Communication skills

Organizational skills

Interpersonal skills

Education

Bachelor's degree

Tools

eValue

New Innovations

ERAS software

Job description

Job Summary

Under the oversight of the Residency Program Director, the Residency Program Coordinator is responsible for and oversees all aspects of the Hospital's Residency Program including coordination of applicant screenings and interview season, lectures, clinical workshops, AOD schedule, retreats, exams, residency events such as Research Day, Chief Pro Tem, retreats and graduation. Oversees/maintains all aspects of program data requirements including ERAS, New Innovations, OpLogs and ACGME requirements, surveys, internal and external reviews, etc. For all residents, the incumbent schedules and arranges all meetings and logistics relating to program. Assists in coordinating functions of residency program tasks under the direction of the Director, Admin. Ops and works on process improvement initiatives for the program.

Under the oversight of the Residency Program Director, the Residency Program Coordinator is responsible for and oversees all aspects of the Hospital's Residency Program including coordination of applicant screenings and interview season, lectures, clinical workshops, AOD schedule, retreats, exams, residency events such as Research Day, Chief Pro Tem, retreats and graduation. Oversees/maintains all aspects of program data requirements including ERAS, New Innovations, OpLogs and ACGME requirements, surveys, internal and external reviews, etc. For all residents, the incumbent schedules and arranges all meetings and logistics relating to program. Assists in coordinating functions of residency program tasks under the direction of the Director, Admin. Ops and works on process improvement initiatives for the program.

Duties & Responsibilities

• Organizes the Bi-annual Resident Review Meetings
• Coordinates Core Curriculum lectures and lecturers for Residency Program.
• Organizes and coordinates significant events such as the Resident Retreat, OB/GYN Intern Orientation, Resident/Fellow Research Paper Day, annual Resident/Fellow graduation, clinical workshops and annual ACLS certification for residents.
• Oversees, proctors and submits materials for the national Council of Residency Education for Ob/Gyn (CREOG) exam.
• Maintains electronic databases for evaluations, grades, AOD schedule, and other record-keeping.
• Designs and maintains the OB/GYN website at Brown and WIH, the Resident Intranet website, and update both residency program and resident data for professional associations/organizations.
• Coordinates all aspects of the Resident Application Process including screening of applicants in ERAS, Interview Process, Resident Applicant Rank Meeting, and NRMP.
• Coordinates the 24 hour coverage of residents by hospital and community-based faculty coverage teams. This is an ongoing weekly yearly process, although changes may be required on a daily basis.
• Preserves and protects employee rights to confidentiality.
• Performs other job‑related duties as directed by supervisor.

Requirements

• Bachelor's degree required with three to five years relevant experience in program or project coordination or an equivalent combination of education and experience.
• Must be proficient in computer applications for word processing, spreadsheets and database management.
• Strong working knowledge of either eValue or New Innovations software preferred.
• Previous experience planning for an ACGME site visit preferred.
• Strong working knowledge with ERAS software system preferred.
• Excellent communication, organizational and interpersonal skills required.

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end‑of‑life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job‑specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case‑by‑case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.