Residency Coordinator - Surgical Medical Education

145 The Medical Center of Central Georgia, Inc (MCCG); Macon (GA); On-site; USD 37,000 - 55,000; Full time

Job summary

Advocate Health is seeking an administrative assistant for Navicent Health Medical Center’s Surgery Education department. The role is full-time, 40 hours weekly, Monday–Friday, 8:00 am–4:30 pm, with a pay range of $26.55–$39.85 per hour.

Responsibilities include diversified secretarial support, document preparation, and program coordination within Medical Education. Minimum qualifications include a high school diploma or equivalent and 5 years of executive secretarial experience or an associate

Qualifications

• High School education or equivalent.
• 5 years of executive level secretarial experience OR Associates degree and 3-4 years administrative secretarial experience.
• Typing 55 WPM minimum.
• Basic computer knowledge.
• Ability to prioritize work.
• Effective interpersonal communication skills, written & verbal.

Responsibilities

• Coordinates and performs diversified administrative and secretarial work for the department.
• Prepares letters, memos, reports and other types of correspondence.
• Initiates follow-up for calls and correspondence.
• Maintains required Program Letters of Agreement for the department.
• Assists with development of presentations, handouts, signs, invitations, etc.

Skills

Typing 55 WPM

Basic computer knowledge

Prioritize work

Interpersonal communication

Education

High School diploma or equivalent

Associates degree + 3-4 years experience OR 5 years exec secretarial experience

Tools

Microsoft Office

Job description

Job Overview

Department: 38210 Navicent Health Medical Center - Medical Education: Surgery

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: Monday through Friday, 8:am -4:30pm

Pay Range: $26.55 - $39.85

Major Responsibilities

• Coordinates and performs diversified administrative and secretarial work in support of the department.
• Prepares letters, memos, reports and other types of correspondence.
• Initiates follow-up for calls, correspondence, etc., received by the program.
• Under supervision of the Program Administrator initiates and maintains required Program Letters of Agreement for the department.
• Assist in development of presentations, handouts, signs, invitations, etc., utilizing various software applications.
• Generates weekly noon conference schedule for distribution with input from the Associate Program Director.
• Representation of the system in communication with residents, associates, and outside callers.
• Greets and directs walk-ins, which include residents, associates and visitors.
• Responds to resident concerns and inquiries and assist in resolving or directs resident to appropriate parties.
• Maintains inventory and ordering of supplies.
• Prepares expense reports, check requests and invoicing of payments for department.
• Develops a basic competency in ERAS (Electronic Residency Application Service), the web-based residency application system to assist Program Administrator in the recruitment process.
• Creates and maintains resident records and files for the department. This includes electronic resident portfolios as well as hard copies.
• Assists with compilation of data for residents' semi-annual and annual performance, including scheduling of individual reviews with faculty.
• Generate reports as request by Program Director and Program Administrator.
• Maintains calendar, schedules meetings for Program Director and others within department.
• Arranges catering, AV requests, etc., for all departmental meetings.
• Arranges travel arrangements, including hotel and airline, ground transportation, seminar registrations, etc. for departmental staff.

Education/Experience Required

• High School education or equivalent
• 5 years of executive level secretarial experience OR Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required

• Typing 55 WPM Minimum
• Basic computer knowledge
• Ability to prioritize work
• Effective interpersonal communication skills, written & verbal.

Physical Requirements and Working Conditions

• Ability to work in changing environments, stressful conditions and have problem solving ability.
• Ability to prioritize independently and respond to multiple simultaneous request/projects.
• Ability to work and communicate with people from culturally diverse backgrounds.
• 25-30 lbs (copy paper boxes, record retention, etc.)

Our Commitment to You

• Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Benefits and more Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities. Reshaping Access What is access? It’s offering more sites of care than any other health system in the Midwest. But there’s a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it Inspiring Professionals With our dynamically inclusive workforce and strong connections to the places where we live and work, we’ll touch more lives and contribute to stronger and more vibrant communities. Transforming Care We’re redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in: Cardiovascular Care Neurosciences Gynecology Oncology Pediatrics Primary Care Neurology Geriatrics Trauma Care