Residency Coordinator

University of Colorado; Aurora (CO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Multiple medical and dental plans

Disability, life, vision insurance

401(a) retirement plan with 10% employer contribution

Paid time off: 22 vacation days; 15 sick days; 15 holiday days

Tuition benefit available on all CU campuses

ECO Pass for reduced rate for RTC bus and light rail service

Job summary

The University of Colorado Anschutz seeks an Orthopedic Residency Coordinator. This role aids the Program Director in managing the ACGME-accredited residency program, ensuring compliance, and coordinating recruitment and graduation events.

The ideal candidate holds a bachelor’s degree and possesses experience in academic settings or high-level customer service. Benefits include medical plans, a retirement plan with employer contribution, and tuition benefits across campuses.

Qualifications

• One year of professional experience in an academic setting or high-level customer service environment.
• Two to three years of professional experience in an academic setting is preferred.
• Previous experience within Graduate Medical Education and familiarity with accrediting bodies is a plus.

Responsibilities

• Coordinate annual Program Evaluation and maintain rotation Letter of Agreement.
• Manage ACGME data entry and maintain case logs.
• Update ERAS/Thalamus application setup and manage interviews.

Skills

Effective written and verbal communication

Interpersonal skills

Customer service orientation

Organizational skills

Proficient with residency-specific software

Decision-making

Education

Bachelor’s degree in relevant field

Tools

Microsoft 365

Adobe

Teams

Zoom

Job description

Role Overview

Orthopedic Residency Coordinator at the University of Colorado Anschutz – Department of Orthopedics. The Coordinator assists the Program Director and oversees day‑to‑day administration of the ACGME‑accredited Orthopedic residency program, ensuring compliance with accreditation standards, coordinating recruitment, orientation, graduation, and ongoing GME requirements.

Key Responsibilities

• Program Director Support (10%) – coordinate annual Program Evaluation, Clinical Competency Committee, Program Evaluation Committee, monitor post‑graduate survey results, maintain rotation Letter of Agreement, and update program policies.
• Maintain and Monitor ACGME Requirements (20%) – enter and maintain data in WebADS; manage case logs, milestones, surveys, summative letters and schedule semi‑annual meetings.
• Recruitment (20%) – update AAMC GME‑Track/FREIDA, manage ERAS/Thalamus application setup and downloads, schedule interview days, prepare ranking meetings, handle NRMP notifications, and support fellowship recruitment.
• Orientation (20%) – assemble resident training files, process GME forms, order equipment, plan week‑long orientation, train residents/fellows on MedHub and Epic, schedule immunizations.
• Graduation/Completion (20%) – coordinate graduation events, monitor exit survey completion, submit certificates of completion, collect final evaluations and procedure logs, update alumni database, and process reimbursements.
• Annual GME Requirements (10%) – issue training agreements, submit resident charge sheets, maintain license/Board and NPI information, confirm Medicare/Medicaid enrollment, schedule in‑training exams, and complete CTE survey.

Location & Schedule

Hybrid – 2 days per week on campus as needed.

Benefits

• Multiple medical and dental plans.
• Disability, life, vision insurance.
• 401(a) retirement plan with 10% employer contribution.
• Paid time off: accruals over the year; 22 vacation days; 15 sick days; 15 holiday days.
• Tuition benefit available on all CU campuses.
• ECO Pass – reduced rate for RTC bus and light rail service.

Qualifications

Minimum

• Bachelor’s degree in psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science or a related field.
• Year‑for‑year substitution of education and technical experience for degree where applicable.
• One year of professional experience in an academic setting or high‑level customer service environment.

Preferred

• Two to three years of professional experience in an academic setting or high‑level customer service environment, preferably related to medical education.
• Experience with Microsoft 365, Adobe, Teams, and Zoom.
• Previous experience within Graduate Medical Education and familiarity with accrediting bodies.

Knowledge, Skills, and Abilities

• Effective written and verbal communication.
• Strong interpersonal skills and ability to build relationships across all levels.
• Outstanding customer service orientation.
• Exceptional organizational and prioritization abilities.
• Proficient with residency‑specific software (Microsoft 365, ERAS, OnCall, MedHub), and adaptability to new electronic tools.
• Understanding of regulatory requirements at the program level.
• Independent decision‑making and complex problem solving in high‑volume environments.

How to Apply

1. Submit curriculum vitae / resume.
2. Provide three to five professional references (name, address, phone number, email).

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=40350&lang=en.

Equal Employment Opportunity Statement

The University of Colorado is an Equal Opportunity Employer. The University complies with all applicable federal, state, and local nondiscrimination laws and encourages qualified applicants of all backgrounds, including veterans and individuals with disabilities. The University will provide reasonable accommodations during the application process. The University may request vaccination and medical surveillance where required.