Research Support Specialist

University of Iowa

Iowa City (IA)

Hybrid

USD 58,000 - 72,000

Full time

14 days+

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Benefits offered by this job

Fringe benefits (vacation, sick leave,

health, dental, life and disability保险

Generous retirement plan contributions

Hybrid work option within Iowa

Job summary

The University of Iowa in Iowa City seeks a Research Support Specialist to support pre-award grant activities and learn post-award and development tasks within the Grants and Research Services Center.

This full-time role combines on-campus presence with optional hybrid arrangements, involving coordination with PIs, departments, and sponsor agencies; strong budgeting and document preparation skills are essential.

Qualifications

Bachelor degree or an equivalent combination of education and experience in business, finance, accounting or a related field.
One to three years of grant related experience.
Familiarity with budgets and budget preparation in an administrative role.
Demonstrated experience with Microsoft Office, specifically Excel.
Demonstrated experience with Adobe Acrobat.
Demonstrated experience working in a dynamic and fast paced environment under deadlines.
Excellent verbal, written and interpersonal communication skills.
Excellent organizational skills with demonstrated attention to detail.

Responsibilities

Coordinate information between GRSC staff, PI’s, Sponsoring Agencies, the Division of Sponsored Programs, and Grant Accounting.
Update database weekly to reflect grant submission/awards/appointments and enter faculty/staff effort.
Perform routine review of grant funding agency regulations to identify/obtain specific grant or guideline information and updates to assure information is integrated into grant submission documents appropriately.
Work with Research Manager evaluate requests for proposals (RFP); prepare and review proposals to assure completeness; route proposals.
Perform other administrative support tasks in support of the research (e.g., respond to inquiries, data collection, analysis and management; prepare agendas, prepare meeting minutes, etc.).
Provide extensive contact with sponsored programs, grant accounting and federal and non-federal agencies and provide counsel and assistance to Pl’s on internal and external policies.
Interact with departmental administrators and principal investigators from other departments and colleges; interact with Grant Accounting, Division of Sponsored Programs, Accounts Payable, and Program Officers regarding inquiries about contracts and grants.
Communicate with University of Iowa units regarding inquiries about contracts and grants within the College of Education.

Skills

Budgeting

Grant management

Communication skills

Organizational skills

Education

Bachelor's degree or equivalent in business, finance, accounting or related field

Tools

Microsoft Office

Excel

Adobe Acrobat

Job description

The Grants and Research Services Center (GRSC) team seeks applicants who are eager to support grant and research administration services in the College of Education. The Research Support Specialist is in the GRSC and will work closely with the entire team to ensure high quality grant submissions. The position will focus on pre-award activities initially and will also include opportunities to be trained in post-award and research development activities.

Work Modality:

A hybrid (remote/on campus) work arrangement may be available. GRCS staff is on campus in the office during each week. Occasional weekend and evening work may be required. The GRSC is in the Lindquist Center. This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Appointment:

Full time, P&S Specified Term Three (3) Year Appointment.

Specific Job Duties And Tasks

Coordinate information between GRSC staff, PI’s, Sponsoring Agencies, the Division of Sponsored Programs, and Grant Accounting.
Update database weekly to reflect grant submission/awards/appointments and enter faculty/staff effort.
Perform routine review of grant funding agency regulations to identify/obtain specific grant or guideline information and updates to assure information is integrated into grant submission documents appropriately.
Work with Research Manager evaluate requests for proposals (RFP); prepare and review proposals to assure completeness; route proposals.
Perform other administrative support tasks in support of the research (e.g., respond to inquiries, data collection, analysis and management; prepare agendas, prepare meeting minutes, etc.).
Provide extensive contact with sponsored programs, grant accounting and federal and non-federal agencies and provide counsel and assistance to Pl’s on internal and external policies.
Interact with departmental administrators and principal investigators from other departments and colleges; interact with Grant Accounting, Division of Sponsored Programs, Accounts Payable, and Program Officers regarding inquiries about contracts and grants.
Communicate with University of Iowa units regarding inquiries about contracts and grants within the College of Education.

Required Qualifications

Bachelor degree or an equivalent combination of education and experience. in business, finance, accounting or a related field, or an equivalent combination of education and related experience.
One to three years of grant related experience.
Familiarity with budgets and budget preparation in an administrative role.
Demonstrated experience with Microsoft Office, specifically Excel.
Demonstrated experience with Adobe Acrobat.
Demonstrated experience working in a dynamic and fast paced environment under deadlines.
Excellent verbal, written and interpersonal communication skills.
Excellent organizational skills with demonstrated attention to detail.

Desired Qualifications

Pre-award grant application experience highly desirable.
Basic understanding of post-award grant accounting.
Knowledge of University of Iowa policies, procedures and regulations.
Experience developing and managing grant budgets, including interpreting and applying sponsor guidelines and cost principles.
Experience working with the University of Iowa grant and financial systems.
Experience with grants and office management.

Benefits Highlights

Regular salaried position. Pay level 4A. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

About Iowa

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information