Research Project Manager - Study Support

570 Advocate Aurora Research Institute LLC; Street (MD); Hybrid; USD 79,000 - 119,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Educational assistance

Flexible spending accounts

Job summary

Advocate Health seeks a senior research project leader to oversee complex, multi-site studies and initiatives. You will support leaders and investigators to manage scope, timelines, and budgets while coordinating meetings, reports, and stakeholder communications.

The role emphasizes strong leadership, data evaluation, and adherence to GCP/ICH guidelines, with opportunities to advance collaborations across academia and industry.

Qualifications

• Experience building collaborations and overseeing research teams in academic medical settings.
• Experience with NIH-, PCORI-, or other federally funded research programs (including communication with and reporting to safety monitors/officers)
• Proficiency with REDCap and data entry, creating databases and dashboards
• Proficiency with Microsoft365 products, including Excel pivot tables
• Proficiency with Epic for recruitment, study implementation, and data collection activities
• Familiarity with Clinical Trial Management Systems (CTMS) such as OnCore
• Experience with developing and implementing plans to recruit and retain community and patient populations in trials with multi-year follow-ups
• Experience reading and summarizing scientific literature in health behavior change, weight management, nutrition, physical activity, cardiovascular disease, or type 2 diabetes
• Experience managing data capture related to dietary intake and physical activity using newer technologies
• Knowledge of health services research, problem solving, leadership, mentoring, and driving research progress

Responsibilities

• Lead planning, execution, and oversight of multi-year, multi-site research projects.
• Manage timelines and ensure recruitment and deliverables are met on schedule.
• Track project progress and report status to collaborators.
• Create project plans, charters, reports and presentations.
• Deploy implementation plans and measure measurable returns.
• Oversee activities of research personnel and optimize processes.
• Coordinate project meetings across clinical and research leaders and IT.
• Develop new proposals with Sponsored Programs, ensuring approvals.
• Ensure compliance with GCP, ICH, FDA CFR and IRB requirements.

Skills

Leadership

Project management

Communication

Mentoring staff

Team collaboration

Data evaluation

Budget management

Education

Master's Degree in Business or related field

Master's Degree in Health Science or related field

Tools

REDCap

Microsoft365

Excel

SPSS

SAS

R

Epic

CTMS OnCore

Job description

Department: 80038 Research - Academic Research Support

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: Schedule: Full time, regular, variable schedule

Pay Range: $38.20 - $57.30

Job Summary

Responsible for providing oversight and leadership necessary for successful implementation of designated projects, initiatives, and/or studies of a complex nature, including those that are multi-year, multi-site, or involve multiple stakeholders. Supports leaders and investigators to effectively manage scope, deliverables, timelines, and budget. Areas of responsibility include organizing and leading project meetings; preparing reports, presentations and timelines; feasibility assessment; data evaluation; direct project management including budget management in accordance with grant and/or contract requirements.

Major Responsibilities

• Leads the planning, execution, and oversight of AARI projects, initiatives, and/or multi-year, multi-site, multi-stakeholder pragmatic clinical trials and research studies; collectively referred to as "project(s)".
• Manages project timelines to ensure that project goals and deliverables (including reports, study subject recruitment) are met on time.
• Tracks the execution of projects against project timelines and communicates project status to internal and external collaborators.
• Creates and delivers customized project plans, project charters, reports and presentations.
• Updates and ensures timely and effective deployment of implementation plans and measurable returns.
• Oversees project activities assigned to research personnel and works closely with project team to develop and implement strategies to achieve project objectives, improve efficiency of research processes and procedures (including recruitment), and subsequently execute improvements, working with leaders as appropriate.
• Manages project plans, project meetings, and agendas for project teams working with clinical and research leaders, investigators, clinical staff, other internal stakeholders (including IT), and external collaborators in academia and industry.
• Independently builds relationships with research teams and collaborating institutions and assists in the development of new project proposals, including working closely with Sponsored Program Services, legal, privacy, compliance, and IT to secure appropriate administrative approvals.
• Ensures that all study activities are completed by strictly following Good Clinical Practices (GCP) and International Conference on Harmonization (ICH) guidelines, Food and Drug Administration (FDA) Code of Federal Regulations (CFR), institutional and departmental research guidelines (e.g., IRB), and federal, state, and local agencies.

Education Required

Master's Degree in Business or related field, or Master's Degree in Health Science or related field.

Experience Required

Typically requires 5 years of experience in research project or program management in a large health care system, industry or academic environment.

Preferred Qualifications / Experience

• Experience building collaborations and overseeing research teams in academic medical settings
• Experience working with NIH-, PCORI-, or other federally funded research programs (including communication with and reporting to safety monitors/officers)
• Proficiency with REDCap, including data entry, creating databases and questionnaires, survey management, and developing reports/custom dashboards
• Proficiency with Microsoft365 products, including use of Excel to develop pivot tables and reports, and/or basic skills related to using at least one statistical software package (e.g., SPSS, SAS, or R)
• Proficiency with Epic for participant identification, recruitment, study implementation, and data collection activities
• Familiarity with Clinical Trial Management Systems (CTMS) such as OnCore
• Experience with developing and implementing plans to recruit and retain community and patient populations in trials with multi-year follow-ups
• Experience with reviewing, reading, and summarizing scientific literature, especially literature focused in the areas of health behavior change, weight management, nutrition, physical activity, cardiovascular disease, and/or type 2 diabetes
• Experience managing data capture related to dietary intake and physical activity, especially using newer technologies (e.g., via the NCI ASA24, smartphone apps, wearable devices)
• Knowledge, Skills & Abilities Required: Knowledge of health services research including subject recruitment and consenting processes. Ability to problem solve, work independently with a high degree of accuracy and attention to detail. Excellent verbal and written communication skills, organizational and time management skills with ability to work under pressure and meet deadlines. Skilled in identifying opportunities to improve efficiency of research processes and procedures and subsequently execute improvement. Ability to provide effective leadership and motivate others. Ability to mentor staff and prepare training plans. Experience managing diverse clinical and research teams. Experience in project management and ability to drive progress in complex, multi-stakeholder initiatives.

Physical Requirements and Working Conditions

Will generally be exposed to rapid-pace and complex health care environment. Remote work with in-person presence (e.g., site visits, recruitment activities, meetings) as needed. This position may require ability to drive and/or travel to work related meetings/functions and thus is exposed to road, weather, and normal travel hazards.

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Benefits and more
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities. Reshaping Access What is access? It’s offering more sites of care than any other health system in the Midwest. But there’s a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it Inspiring Professionals With our dynamically inclusive workforce and strong connections to the places where we live and work, we’ll touch more lives and contribute to stronger and more vibrant communities. Transforming Care We’re redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in: Cardiovascular Care Neurosciences Gynecology Oncology Pediatrics Primary Care Neurology Geriatrics Trauma Care