Research Operations Officer

King's College London; United States; Hybrid; USD 52,000 - 59,000; Full time

Benefits offered by this job

Flexible working

Professional development

Job summary

King's College London in London seeks an experienced Senior Research Operations Officer to provide research administration support within the Department of Engineering. You will assist with pre- and post-award grant processes, budgeting, and funder compliance as part of a team supporting NMES research activities.

You will work in a hybrid setup (40% on campus) under a fixed-term contract until 9 July 2027 as maternity cover, with opportunities for professional development and involvement in

Qualifications

• Proven Professional Services skills gained within Higher Education or similar.
• Highly numerate with proven expertise in financial and data analysis.
• Experience in budget management and cost control.
• Proficient with Microsoft Office applications (Excel, Word, SharePoint).
• Proactive in ensuring best practices and following processes.
• Able to work independently and in a team with high attention to detail.
• Strong interpersonal and communication skills.
• Ability to balance competing priorities under deadlines.

Responsibilities

• Provide research administration and support across the Department.
• Assist with pre- and post-award grant processes and funding opportunities.
• Support Open Access, REF, and other research information systems.
• Coordinate with academic staff and professional services colleagues on timetables and reporting.
• Maintain research management systems and data accuracy across platforms.

Skills

Professional services

Numeracy / data analysis

Budget management

Microsoft Office

Communication

Attention to detail

Time management

Collaboration

Tools

WorkTribe

Funder Portals

PeopleXD

Unit 4 Business World

Job description

Together with the Research Operations Manager, the role holder will act as the departmental research administration support, providing high-quality research support to academic staff, including pre- and post-award grant processes, impact, as well as working to support the implementation of new, and the improvement of existing, processes. We are a vibrant, diverse Department that looks to lead innovation in education and research at one of the world's leading universities. To support our ambition, King's has invested in new multi-million-pound teaching and research laboratories of more than 3000 sqm for the Department at heart of its Strand campus, which opened in August 2022. Celebrating diversity and supporting staff is important to us and we offer a range of provision including flexible working, caring support (including a Parenting and Carers Fund and the Carer's Career Development Fund), training, and a variety of diversity and inclusion networks. Staff can apply for flexible working to help them balance the demands of their professional and personal commitments and we offer comprehensive leave policies for parental, adoption, surrogacy, dependant, and shared leave. The university is making investment in NMES and both student and staff numbers are growing. Our staff come from over 45 countries and 56% of our students are from outside the UK. Principally located on the Strand Campus in the heart of central London.

About The Role

The post holder will provide research administration and support across the Department, with a particular focus on research funding applications, awards management and supporting the wider research environment. Working with academic staff, Research Development Managers and professional services colleagues, the role will help identify funding opportunities, support the preparation and submission of grant applications, and ensure applications meet funder and College requirements and deadlines. The post holder will support research awards throughout their lifecycle, from initial set-up through to monitoring, reporting and closure. This will include preparing and monitoring budgets, providing advice to Principal Investigators on funding requirements, supporting the recruitment and administration of research staff, and assisting with award extensions, supplements, audits and reporting. The role will also be a key point of contact for research management systems, including WorkTribe, PURE and funder portals. Alongside funding and awards support, the role will contribute to the Department's wider research activities and culture. This will include supporting ResearchFish and REF requirements, Open Access compliance, research committees, research facilities and resources, and the organisation of research events, seminars and colloquia. The post holder will also help keep research information up to date across departmental webpages, SharePoint and PURE, and share research news and successes more widely. The role will involve building effective working relationships with academic and professional services colleagues across the Department, Faculty and College. The post holder will also contribute to departmental research planning and strategy, provide data to support decision-making, and help develop and maintain departmental guidance and processes. There will be opportunities to contribute to wider College research networks and to develop expertise through relevant training and professional development. The role is currently hybrid role, and the role holder will spend part (40%) of their working week on campus and part of the week working remotely This is a full time post (35 hours per week), and you will be offered an a fixed term contract until 9 July 2027 as maternity cover. Secondment applications forom internal applicants are welcome., The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension. We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination. When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King's guidance. We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible. Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant's own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment. Further guidance on the use of AI in recruitment can be found . We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day. We encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application. To find out how our managers will review your application, please take a look at our ' ' pages. Interviews are due to be held during the week commencing 19 October 2026.

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

• Proven Professional Services skills gained within the Higher Education sector (or similar) and a knowledge of the regulatory, policy and procedural context.
• Highly numerate with proven expertise in financial and data analysis, demonstrating strong numeracy skills and experience in budget management and cost control
• Relevant experience in the use of Microsoft Office applications, including Excel, Word, and SharePoint
• Proactive commitment to ensuring good practice and following process/procedure
• Demonstrate ability to work effectively both independently and as part of a team, with a strong attention to detail
• Excellent interpersonal skills with the ability to communicate clearly and appropriately with a range of professional service and academic staff
• Ability to balance competing, shifting priorities under pressure of deadlines and workload in a busy environment
• Ability to use initiative and make informed decisions with minimal supervision

Desirable criteria

• Strong knowledge of Research Operations (e.g. Pre and Post Award) in UK Higher Education practice and policies
• Experience in supporting or contributing to the delivery of high impact, high quality research activities
• Experience of using data management systems (e.g. WorkTribe, Funder Portals, Unit 4 Business World, PeopleXD or other equivalent systems)

The Senior Research Operations Officer is a key position in the Department of Engineering, within the Faculty of Natural, Mathematical & Engineering Sciences (NMES), playing an important role in providing support for the research operations within the Department., At King's, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

Grade and Salary

Grade and Salary : £39,076 - £43,909 per annum inclusive of London Weighting Job ID : 158225