Research Operations Coordinator

The Fountain Group LLC; Ridgefield (CT); On-site; USD 38,000 - 54,000; Full time

Job summary

The Fountain Group LLC in Ridgefield, CT is seeking an administrative and project-coordination professional to support the Discovery Research Coordination team on a 1-year contract. Responsibilities include PO administration, invoice processing, travel management, vendor onboarding, and event support.

The role requires a Bachelor's degree and comfort with WeBuy/SAP, Outlook, Forms, PADS, and related tools. Prior coordination or procurement experience is preferred to keep projects on track.

Qualifications

• Bachelor's degree required.
• Experience with business systems such as WeBuy/SAP, Outlook, Forms, PADS, and related internal tools.
• Prior administrative coordination, project support, procurement support, event logistics, or research operations preferred.

Responsibilities

• Provide administrative and project-coordination support to the Discovery Research Coordination (DRC) team.
• Administer purchase orders, track invoices, and manage vendor onboarding and travel.
• Support special projects, update databases, and track tactical actions from team meetings.
• Create and amend purchase orders in WeBuy/SAP; manage receipts for services and expenses; follow up on invoices.
• Coordinate quotes, vendor communications, and onboarding activities including CDA/NDA preparation or risk assessments.

Skills

Administrative coordination

Project support

Procurement support

Event logistics

Research operations

Education

Bachelor's degree

Tools

WeBuy/SAP

Microsoft Outlook

Microsoft Forms

PADS

Job description

Job Description

Job Description

Shift:

• Working Hours: M – F 9-5 (40 hour weeks)
• 1-year contract

Pay: $33.32/Hour

Overview:

• The role is responsible for providing practical administrative and project-coordination support to the Discovery Research Coordination (DRC) team
• Responsibilities include but are not limited to administration and tracking of purchase orders, invoice processing, event support management, vendor onboarding, communications and travel management for the team.
• This role will also assist in special projects as they arise, administering certain processes and procedures including the update of relevant databases and keeping visibility on tactical actions that are assigned as part of Research Coordination Team Meetings.
• Create and amend purchase orders in WeBuy/SAP; manage goods receipts for services, subscriptions, and operating expenses; follow up on invoice status
• Collect weekly action items from the DRC team, follow up with owners, and help keep tactical deliverables and deadlines on track
• Administer process for specifically assigned process, collecting information, addressing or escalating issues as needed and updating relevant databases
• Create and distribute save-the-date calendar invitations, develop and send Microsoft Forms for feedback, and submit digital-signage requests through the PADS system
• Request quotes, support vendor communications, and coordinate new-vendor onboarding activities, including CDA/NDA preparation, Cloud Vendor Risk Assessments, and Sourcing onboarding
• Monitor the Lab Equipment Marketplace, maintain transfer lists, and follow up with the appropriate team contact as needed
• Assist the DRC department with travel-booking activities

Qualifications:

• Bachelor's degree Required
• Comfort learning and using business systems such as WeBuy/SAP, Microsoft Outlook, Microsoft Forms, PADS, and other related internal tools
• Prior experience in administrative coordination, project support, procurement support, event logistics, or research operations is Preferred

Company Description

The Fountain Group is a nationwide staffing firm with over 80 Fortune 100-500 clients. Since 2001, TFG has maintained a consistent standard of excellence, and our work is broadly recognized every year through numerous industry performance awards. Our success is a team effort.