Research Finance Coordinator

American Oncology Network, Inc.; Houston (TX); On-site; USD 29,000 - 49,000; Full time

Job summary

American Oncology Network is seeking a Research Finance Coordinator in Houston to support post-award budgeting, sponsor invoicing, and payment reconciliation. You will ensure compliance with contracts and regulatory requirements while collaborating with sponsors, CROs, and billing staff.

The role emphasizes accurate financial tracking, timely invoicing, and robust documentation to sustain research operations within a community oncology setting.

Qualifications

• Bachelor’s degree or equivalent work experience in clinical research finance.
• 2–5 years of experience in clinical research finance.
• Experience with sponsor invoicing, accounts receivable, and post-award grant/contract management.
• Proficiency with CTMS systems (e.g., Clinical Conductor, OnCore, RealTime CTMS).

Responsibilities

• Set up and maintain clinical trial budgets in CTMS and align with contracts.
• Review patient activity and billable events for accurate invoicing.
• Reconcile trial revenue/expenses and assist with budget negotiations.
• Generate sponsor invoices and track payments; support month-end close.

Skills

CTMS familiarity

Invoicing

Budget reconciliation

Financial analysis

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Clinical Conductor

OnCore

RealTime CTMS

Job description

Research Finance Coordinator### Research Finance CoordinatorApply: US-TX-Houston: Full time: Posted Today: JR7644**Location:**Oncology Consultants - Medical Center CCO Office**Hiring Range:**$21.00 - $35.54# **Position Summary:**The Research Finance Coordinator supports the financial management of clinical research activities within a community oncology clinic. This position oversees the post-award administration of clinical trial budgets, sponsor invoicing, and payment reconciliation to ensure compliance with institutional policies, sponsor agreements, and regulatory requirements. The coordinator works closely with clinical research staff, investigators, sponsors, and the billing department to ensure accurate financial tracking, timely invoicing, and sustainable research operations.# **Key Performance Areas:*****KPA 1 – Clinical Trial Financial Management**** Set up and maintain budgets in the Clinical Trial Management System (CTMS) and ensure alignment with contract terms and payment schedules.* Review and track patient visit activity, study milestones, and billable events within the CTMS for accurate invoicing.* Reconcile clinical trial revenue and expenses to ensure appropriate allocation and accurate reporting.* Support the negotiation and review of clinical trial budgets to ensure fair market value and adequate cost recovery.***KPA 2 – Invoicing and Accounts Receivable**** Generate and submit sponsor invoices in accordance with executed clinical trial agreements and payment terms.* Track sponsor payments and ensure timely receipt of funds; follow up on outstanding invoices.* Maintain detailed financial documentation to support all billing and payment activities.* Collaborate with the finance team to post payments, resolve discrepancies, and perform month-end reconciliation.***KPA 3 – Financial Reporting and Compliance**** Prepare monthly or quarterly financial reports for clinical research leadership.* Ensure all trial-related financial activities comply with applicable regulations (FDA, OHRP, ICH-GCP) and institutional policies.* Support internal and external audits by maintaining complete and accurate financial records.***KPA 4 – Collaboration and Communication**** Work closely with clinical research leadership and clinical research coordinators to ensure financial accuracy and compliance.* Serve as the liaison between sponsors, contract research organizations (CROs), and the clinical research finance department* Provide guidance to research staff on CTMS data entry related to billing, milestone tracking, and financial reconciliation.* Participate in process improvement initiatives to streamline clinical research financial workflows.# # **Position Qualifications:****Education*** Bachelor’s degree in Accounting, Finance, Business Administration, Health Administration, or a related field (required).* Equivalent work experience in clinical research finance may be considered in lieu of degree.**Minimum Relevant Experience*** 2–5 years of experience in clinical research finance.* Experience with Clinical Trial Management Systems (e.g., Clinical Conductor, OnCore, RealTime CTMS, or similar).* Prior experience in sponsor invoicing, accounts receivable, and post-award grant or contract management.**Travel:** 0-25%### About Us**American Oncology Network**AON is an alliance of physicians and veteran healthcare leaders dedicated to ensuring the long-term success and viability of oncology diagnosis and treatment in community-based settings. It is the fastest growing national network of community oncology practices delivering local access to exceptional cancer care.AON serves its expanding network of partner practices by providing proven practice management expertise. Our employees across the country work together to empower physicians to make cancer care better. By driving integrated, collaborative care, we are proudly helping community oncologists deliver the highest quality care to every patient.Cancer touches everyone. Being able to make a difference in the lives of those fighting this disease is something our employees at AON cherish and never take for granted. A career in oncology offers all sorts of rewards. But working at AON offers employees more than most.* As a fast-growing national company, the opportunity to join a national workforce with flexible work options is available. We offer competitive compensation packages that include comprehensive health insurance with a robust provider network. Our 401k, which offers a 100% match and investment options, is available to full-time and part-time staff members, and we feature a generous Paid Time Off (PTO) program.* At AON, we offer you more than a job, we offer you a career. As a network of independent oncology practices working together as one, we host annual summits each year, providing our employees a chance to collaborate with AON peers from across the country. Promoting from within is a priority at AON, and we support our team members continued growth through professional development programs and tuition assistance.