Research & Extenson Compliance Associate

Kentucky State University; Frankfort (KY); On-site; USD 42,000 - 64,000; Full time

Job summary

The Research and Extension Compliance Associate at Kentucky State University supports civil rights compliance by conducting research, data collection, and reporting, coordinating training logistics, and assisting with audits and documentation. This role collaborates with university units to ensure consistent training support and compliance alignment across the Land Grant Program and the College.

This position requires collaboration with faculty, staff, program partners, and stakeholders, with a

Qualifications

• Master’s degree in public administration, legal studies, education, social sciences, or related field.
• At least 3 years of relevant experience in civil rights compliance, data management, or research.

Responsibilities

• Conduct basic research on applicable policies, laws, and regulations and best practices.
• Collect, organize, and manage compliance-related data using spreadsheets and reporting tools.
• Maintain organized and confidential filing systems.
• Assist in the design and evaluation of surveys and assessment tools to support program audits and accessibility reviews.
• Maintain and update compliance-related content on the KSU webpage.
• Prepare draft reports, training materials, presentations.
• Track deadlines, deliverables, and documentation for reports, audits, and compliance activities.
• Assist in developing and distributing educational and informational materials for faculty, staff, program partners, and stakeholders.
• Coordinate logistics for audits, meetings, site visits, and trainings sessions.
• Track training participation and support faculty and staff in maintaining/updating training records.
• Assist with intake, tracking, and response of office inquiries.
• Maintain accurate records, logs, and documentation per confidentiality standards.
• Collaborate with other units to align messaging, training materials, and compliance communications.

Skills

Basic research

Attention to detail

Task management

Time management

Confidentiality

Civil rights laws

Microsoft Office

Data tracking tools

Independent work

Initiative

Education

Master’s degree in public administration, legal studies, education, social sciences, or related field

Tools

Microsoft Office

Job description

TITLE

ResearchandExtensionComplianceAssociate

DEPARTMENT

Land GrantProgram

REPORTS TO

Civil Rights Compliance Officer for USDA Programs

CLASSIFICATION

Staff-12months

EFFECTIVE DATE

TBD

STANDARD WORK HOURS

37.5 hours per week

LOCATION

On-Site-Main Campus

EMPLOYMENT STATUS

Full-Time

EMPLOYMENT CLASSIFICATION

Exempt

JOB SUMMARY

The Research and Extension Compliance Associate supports civil rights compliance efforts by conducting research, assisting with data collection and reporting, coordinating training and audit logistics, and supporting the office through documentation, outreach, and communication with stakeholders. This position works collaboratively with available units to ensure consistent necessary training support, and compliance alignment across the Land Grant Program and the College.

ESSENTIAL JOB FUNCTIONS

• Conductpreliminaryresearchonapplicablepolicies,laws,andregulations(e.g.TitleVI,TitleVII, ADA, Section 504, etc.), and best practices.
• Collect,organize, andmanagecompliance-relateddatausingspreadsheetsandreportingtools.
• Maintainorganized andconfidentialfilingsystems.
• Assistinthedesignandevaluationofsurveysandassessmenttoolstosupportprogramauditsand accessibility reviews.
• Maintainandupdatecompliance-relatedcontentontheKSU webpage.
• Preparedraftreports,training materials,presentations.
• Trackdeadlines,deliverables,anddocumentationforreports,audits,andcomplianceactivities.
• Assistindevelopinganddistributingeducationalandinformationalmaterialsforfaculty,staff, program partners, and stakeholders.
• Coordinatelogisticsforaudits,meetings,sitevisits, andtrainingsessions.
• Tracktrainingparticipation andsupportfacultyandstaffinmaintaining/updatingtraining records.
• Assistswithintake,tracking,andresponseofofficeinquiries.
• Maintainaccuraterecords,logs,anddocumentationsinaccordancewithconfidentialityanddata protection standards.
• Collaboratewithotherunitstoalignmessaging,trainingmaterials,andcompliancerelated communications.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Abilitytoconduct basicresearchand summarizefindings clearly.
• Strongattentiontodetail.
• Abilitytomanagemultipletasksanddeadlines.
• Strongorganizationalandtimemanagementskills.
• Abilitytoadheretoconfidentialityandprivacystandards.
• Familiaritywithcivilrightslawsandrelatedregulatoryframeworks
• ProficiencyinMicrosoftOffice(Word,Excel,PowerPoint).
• Proficiencywithdatasystems andtoolsfortrackingdataaccuratelyforreportingandaudit readiness.
• Strongabilitytoworkindependentlywithminimalsupervisionwhilealsocollaboratingeffectivelywith multiple teams.
• Proactiveandself-motivated;abletotakeinitiativeandmanagetaskswithoutrequiringhands-on direction.

SUPERVISORY RESPONSIBILITY

This position does not have supervisory responsibility.

OTHER DUTIES

The position will conduct other duties as required.

QUALIFICATIONS

Minimum Qualifications

• Master’s degree in public administration, legal studies, education, social sciences, or related field.
• At least 3 years of relevant experience in civil rights compliance, data management, or research.

Preferred Qualifications

Experience working in a Land Grant Program setting.

WORKING CONDITIONS

• Primarilyofficesettingworkwithastandardfull-timeweekdayschedule.Occasionaleveningsor weekend work may be required.
• Mayrequireoccasionalin-statetravelforcompliancerelatedtrainingsandaudits
• Worksinaprofessionalenvironmentwithfrequent interactionswithfaculty,staff,students,and leadership.

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.