Research Data Coordinator

Astera Cancer Care; Nashville, Northern (TN, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Tennessee Oncology is seeking a Research Data Coordinator to collect, transcribe, and transmit clinical data for multiple investigational drug studies. You will provide accurate data to sponsors in a timely manner and support data management activities across trial sites.

Ideal candidates have a Bachelor’s degree or 1–2 years in healthcare or research, with strong organizational and communication skills and proficiency in MS Office and clinical terminology.

Qualifications

• Bachelor’s Degree (preferred) or a minimum of 1-2 years of experience in a healthcare or research related field.
• Excellent organizational, communication, and time-management skills
• Ability to manage multiple projects simultaneously and work effectively under tight deadlines
• Microsoft Office product knowledge (Word, Excel, PowerPoint, SharePoint and OneNote)
• Working knowledge of medical and pharmaceutical terminology

Responsibilities

• Input data from electronic medical records (EMR) and other relevant documents into the electronic data collection system (EDC) within the required contractual timelines.
• Address sponsor study team queries within the EDC, ensuring responses meet contract deadlines.
• Communicate effectively with nursing staff to ensure timely internal query resolution.
• Schedule, prepare for, and attend monitoring visits, including closeout visits, by ensuring all data is current and all queries have been addressed prior to the review.
• Provide regular updates to the Clinical Trial Specialist (CTS) on the status of data and queries and upscale any issues promptly.
• Submit protocol deviations in accordance with contract timelines.
• Review, redline, and file confirmation and follow-up letters from monitoring visits.
• Meet data management deadlines as set by both internal and external teams.
• Ensure the protection of patient rights, safety, and welfare throughout the trial.
• Foster positive and professional relationships with clinic staff, clients, and administrative personnel.
• Maintain required certifications in Good Clinical Practice (GCP) and Good Documentation Practice (GDP).
• Uphold a professional demeanor, always respecting patient dignity and confidentiality.
• Ensure consistent attendance and punctuality in reporting to work.
• Maintain a professional appearance and attitude.
• Proactively identify and resolve trial-related issues with minimal guidance.
• Perform job duties with an understanding of how your work impacts other team members and areas related to the project.

Skills

Bachelor’s Degree

Healthcare experience

Organizational skills

Communication skills

Time management

Multi-project management

MS Office

Medical terminology

Education

Bachelor’s Degree (preferred)

Tools

EDC (Electronic Data Capture)

EMR

SharePoint

OneNote

Job description

Tennessee Oncology, one of the nation’s largest, community-based cancer care specialists, is home to one of the leading clinical trial networks in the country. Established 1976 in Nashville, Tennessee Oncology’s mission remains unchanged: To provide access to high-quality cancer care and the expertise of clinical research for all patients, at convenient locations within their community and close to their home. Our growing network of physicians and locations is based on this mission. Tennessee Oncology is committed to advancing both the science of detection and targeted treatments, and to making these advances available to every patient. We believe caring for cancer patients is a privilege.

Why Join Us?

We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.

Job Description

The Research Data Coordinator is responsible for collecting, transcribing, and transmitting clinical data for multiple investigational drug studies performed. This role provides accurate data in a timely manner for pharmaceutical sponsors.

Key Responsibilities and Duties

• Input data from electronic medical records (EMR) and other relevant documents into the electronic data collection system (EDC) within the required contractual timelines.
• Address sponsor study team queries within the EDC, ensuring responses meet contract deadlines.
• Communicate effectively with nursing staff to ensure timely internal query resolution.
• Schedule, prepare for, and attend monitoring visits, including closeout visits, by ensuring all data is current and all queries have been addressed prior to the review.
• Provide regular updates to the Clinical Trial Specialist (CTS) on the status of data and queries and upscale any issues promptly.
• Submit protocol deviations in accordance with contract timelines.
• Review, redline, and file confirmation and follow-up letters from monitoring visits.
• Meet data management deadlines as set by both internal and external teams.
• Ensure the protection of patient rights, safety, and welfare throughout the trial.
• Foster positive and professional relationships with clinic staff, clients, and administrative personnel.
• Maintain required certifications in Good Clinical Practice (GCP) and Good Documentation Practice (GDP).
• Uphold a professional demeanor, always respecting patient dignity and confidentiality.
• Ensure consistent attendance and punctuality in reporting to work.
• Maintain a professional appearance and attitude.
• Proactively identify and resolve trial-related issues with minimal guidance.
• Perform job duties with an understanding of how your work impacts other team members and areas related to the project.

Required Skills and Qualifications

• Bachelor’s Degree (preferred) or a minimum of 1-2 years of experience in a healthcare or research related field
• Excellent organizational, communication, and time-management skills
• Ability to manage multiple projects simultaneously and work effectively under tight deadlines
• Microsoft Office product knowledge (Word, Excel, PowerPoint, SharePoint and OneNote)
• Working knowledge of medical and pharmaceutical terminology

Thank you for your interest in Tennessee Oncology. People like yourself have helped us grow into one of the largest and most influential oncology practices in the country. Our front line heroes are beloved by our patients and their families. Caring for cancer patients is a privilege.