Research Data Coordinator

The US Oncology Network; Eugene (OR); On-site; USD 30,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k)

Job summary

Willamette Valley Cancer Institute is seeking a Research Data Coordinator to bridge clinical trials data collection and sponsor submissions in a fast-paced oncology setting.

You will extrapolate and organize study data, maintain CTMS and EMR records, and support monitoring and audit processes to ensure compliance and data integrity.

Qualifications

• High School Diploma required.
• Associates Degree strongly desired; Bachelor's Degree preferred.
• 0-3 Years work experience
• Some medical office experience required; oncology preferred.

Responsibilities

• Extrapolates data, completes case report forms, and ensures timely data submission in accordance with USOR SOP.
• Utilizes USOR CTMS to access research forms and keeps patient reporting and tracking functions current.
• Participates in monitoring and auditing activities; resolves queries in a timely manner per sponsor requirements.
• Reviews CRO confirmation and follow-up letters prior to filing by Regulatory Coordinator.
• May assist with pre-screening patients for potential study enrollment.
• May assist with patient scheduling for procedures to maintain protocol compliance.
• May assist with coordinating patient follow-up visits and timely data submission.
• May assist with collection and processing of specimens, imaging documents, or other items for research.
• May assist with ordering and maintaining research supplies.
• May assist in investigational drug accountability process.
• Uploads source documentation into the EMR and Regulatory portal
• Respond to system and/or sponsor queries.
• Maintain confidential research records per policies, sponsor agreements, HIPAA.
• Other duties as assigned.

Skills

Data entry

Critical thinking

Medical experience

Data management

Education

High School Diploma

Associate degree

Bachelor's degree preferred

Tools

CTMS

EMR

Microsoft Office

Job description

Overview

Research Data Coordinator

Clinical Trial Research is a crucial component of Willamette Valley Cancer Institute’s effort to provide that absolute best care available to our patients and our community. As the researchers gather data from the studies, the information needs to be extrapolated, organized, and prepared for submission to the sponsor. The Research Data Coordinator is the liaison between the on-the-ground research and the Clinical Trial Research sponsor. WVCI is looking for a new member to join this hard-working team. Experience in the medical field – Health Information Technologists, Medical Assistants, LPNs, Health Care clerical professionals – will find success in this role. Other valuable skills we are looking for include strong data entry experience and critical thinking skills. Previous experience in research is preferred.

The general pay scale for this position at WVCI is $22.00 - 35.00. The actual hiring rate is dependent on many factors, including but not limited to: prior work experience, education, job/position responsibilities, location, work performance, internal equity, etc.

Employment Type: Full Time, 1.0 FTE (40 hrs/week)

Benefits: M/D/V, Life Ins., 401(k)

Location: Eugene, OR

Responsibilities

• Extrapolates data, completes case report forms, and ensures timely data submission in accordance with USOR SOP.
• Utilizes USOR Clinical Trial Management System (CTMS) to access research forms and keeps current all applicable patient reporting and tracking functions.
• Actively prepares for and participates in monitoring and auditing activities. Assists in ensuring that all queries are resolved in a timely manner in accordance with USOR SOP and sponsor requirements.
• Responsible for reviewing CRO confirmation and follow up letters prior to filing by the Regulatory Coordinator.
• May assist with pre-screening patients for potential study enrollment.
• May assist with patient scheduling for procedures required to maintain protocol compliance.
• May assist with coordinating patient follow-up visits and timely data submission.
• May assist with collection and processing of specimens, imaging documents, or other items required for research purposes.
• May assist with ordering and maintaining research supplies.
• May assist in the investigational drug accountability process.
• Uploads source documentation into the EMR and Regulatory portal
• Respond to system and/or sponsor queries.
• Maintains research records in a confidential manner according to practice policies, sponsor confidentiality agreements, HIPAA guidelines and any other applicable regulations.
• Other duties as assigned.

Qualifications

Education/Training -

• High School Diploma required
• Associates Degree strongly desired; Bachelor's Degree preferred
• 0-3 Years work experience
• Some medical office experience required; preferably oncology

Business Experience -

• Experience in Microsoft Office
• Experience with computer data entry and database management
• Experience in clinical research desired
• High computer literacy required

Specialized Knowledge/Skills -

• Excellent written and oral communication skills
• Excellent multi-tasking skills
• High attention to detail and accuracy
• Ability to independently organize, prioritize, and make decisions
• Knowledgeable of medical terminology

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands of this job typically require full range of body motion including manual and finger dexterity and eye-hand coordination and the ability to read and note appropriate measurements. Requires sitting/standing for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range. While performing the duties of this job, the employee is regularly exposed to direct contact with patients with potential for exposure to toxic substances, medicinal preparations, and chemotherapeutic agents.

WORK ENVIRONMENT

Traditional office environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment.

US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.