Research Data Associate ASPIRE Trials Program

NYU Langone Health; New York (NY); On-site; USD 53,797 - 53,798; Full time

Job summary

NYU Grossman School of Medicine is seeking a Research Data Associate to join the ASPIRE Trials Program. The role supports multiple clinical studies in ICUs and inpatient units, handling data collection, sample handling, and coordination with a multiprofessional team, including physicians, pharmacists, nurses and research staff.

The ideal candidate will have an Associate's degree with relevant experience, strong communication skills, and familiarity with regulatory requirements.

Qualifications

• Associate's degree plus one year related experience or equivalent combination of education and experience.
• Excellent communication and interpersonal skills.
• Computer literate with good writing and verbal communication skills.

Responsibilities

• Interact with patients, subjects and families in a courteous and professional manner.
• Gather, package, store and transfer slides, samples and materials; coordinate shipments between departments and labs.
• Assist with daily study activities and data collection in ICU settings; may perform certain bedside procedures.
• Ensure protocol compliance and maintain regulatory documentation; assist with audits.

Skills

Communication skills

Interpersonal skills

Education

Associate's degree

Bachelor's degree preferred

Tools

Epic EHR

Job description

NYU Grossman School of Medicine is one of the nation's top‑ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Research Data Associate.

The NYU Acute Respiratory Failure and Sepsis Precision Interventions (ASPIRE) Trials Program seeks a full‑time Research Data Associate to support several clinical studies. Our Trials Program conducts single‑and‑multi‑center clinical trials and cohort studies to advance understanding and improve care of patients with respiratory failure, pneumonia, and sepsis. The overarching theme of our research is to develop strategies to individualize clinical support to maximize end‑organ protection and improve patient outcomes.

The RDA will assist in the daily study‑related activities of multiple studies and clinical trials involving patients in the ICUs and other inpatient units at NYU‑affiliated hospitals. RDA must be comfortable working with critically ill adult patients on life support, the population of interest for most of the studies, and interacting with their family members. RDA must demonstrate excellent communication and interpersonal skills and be able to work effectively within a multiprofessional team that includes physicians, pharmacists, nurses, respiratory therapists, and research staff. Strong organizational skills, adaptability, and professionalism are essential to foster collaboration and ensure efficient trial operations. The ability to actively listen, resolve conflicts constructively, and contribute to shared decision‑making will be critical to success in this role.

Job Responsibilities:

• Interacts with patient/subject and families in a courteous and professional manner. Collaborates with various personnel that may be involved in assisting with specific aspects in the study.
• Gathers, Properly Packages, Stores and Transfers Slides, Samples and Other Important Materials. Coordinates the shipment and transfer of varied types of materials among the various departments and labs.
• May complete assessments on study subjects/patients per protocol (with proper training); continue to follow‑through with items and patients as part of research study. May (if proper training has occurred) draw patients/subjects blood, perform EKG, and or take vital signs. May be required to travel to study initiation (that is, where sponsor teaches protocol to PI and CRC).
• Ensures protocol compliance. Follows standard steps regarding eligibility criteria, follow‑up process and documentation.
• Demonstrate knowledge of policies and procedures of the host institution where the study is being conducted, including the regulatory requirements such as IRB and other approvals if necessary.
• Under supervision, acts as an internal auditor during quarterly internal audits for other studies, is aware of study regulatory status and keeps an up to date copy of regulatory documents.
• Initiates and continues regular contact with patients; encourages visit reminders and compliance to research; ensures contact with patients and their families is courteous, effective, professional and cooperative.
• Utilizes established methodologies to collect patient information for the research project(s); gathers and compiles data, statistics and other materials as needed. Inputs clinical and non‑clinical data into the database and or case report forms. With guideance, extracts data for publications, or provides data collection from outside physicians offices. May perform library searches and retrieve reference materials from various sources; request articles from medical journals.
• Compiles data and assists in consolidating data for presentation to sponsoring and regulatory agencies. Reviews data with supervisor and then provides reports to all parties (e.g., data and safety monitoring committee, the principal investigator, sponsoring agency, etc.) on the progress of the study.
• Recruits and the screens of potential patients/subjects for eligibility to the study.

Additional Position Specific Responsibilities:

• Perform data extraction from medical records for clinical trials and cohort studies
• Perform bedside patient assessments and examinations for research, including sedation depth, non‑verbal pain assessment, and delirium assessment, among other assessments
• Perform bedside data collection for critically ill adult patients, including those with pneumonia and viral respiratory infections
• Obtain biological specimens for enrolled study participants, including but not limited to venous and arterial blood samples, nasal or oropharyngeal respiratory swabs, airway samples (sputum, breath condensate, tracheal aspirate), and urine/stool samples as needed for study protocols
• Assist with initiating and adjusting study‑related devices and monitors according to study protocol, in collaboration with the clinical and research teams where applicable
• Perform other bedside procedures as required by study protocol
• Assist with performing protein biomarker measurements with ELISA and multi‑analyte platforms under supervision of the research laboratory manager
• Receive, label, process, and log unique and irreplaceable human biospecimen samples
• Prepare biospecimen collection kits and other materials for NYU and other sites participating in our clinical studies
• Conduct long‑term follow‑up phone questionnaires of study participants
• Maintain rigorous documentation for study records, including performing office and clerical duties as needed

Minimum Qualifications:

Associate's degree plus one year related experience or equivalent combination of education and experience. Computer literate with good interpersonal, writing and verbal communication skills.

Preferred Qualifications:

• Bachelor's degree or equivalent education
• Prior research experience
• Prior experience working with patients in a hospital setting
• Ability to work independently while unafraid to ask questions whenever uncertain about the correct course of action
• Phlebotomy skills
• Previous experience with the Epic EHR

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time‑off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well‑being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $53,797.96 - $53,797.97 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here.

Required Skills

Required Experience