Research Coordinator-Senior

UT Health San Antonio

San Antonio, Northern (TX, KY)

Hybrid

USD 65,000 - 85,000

Full time

4 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

FSAs

Retirement plan

Paid time off

Employee discounts

Job summary

UT Health San Antonio is seeking a driven administrator to plan, direct, and supervise the complex administrative and fiscal functions of a research unit under limited supervision.

The role includes managing pre/post award activities, coordinating grant submissions, monitoring budgets, and ensuring compliance with regulatory requirements, while mentoring junior staff and coordinating educational activities.

Qualifications

Demonstrated experience in grant administration and research coordination.
Proficiency with electronic health record systems and medical terminology.
Strong written and verbal communication, including technical writing and presentations.
Proficient in Microsoft Office and database use.

Responsibilities

Plan, direct, and supervise complex administrative and fiscal functions of a research unit.
Coordinate multiple research protocols and grant submissions; monitor budgets and purchasing.
Maintain regulatory documents for IRB approval; ensure compliance with regulations.

Skills

Grant administration

Research coordination

Data collection

Patient experience in research

Communication skills

Microsoft Office

Attention to detail

EHR systems

Education

Bachelor's degree in related field

Tools

Electronic health record systems

Job description

Under limited supervision, responsible for planning, directing, and supervising complex administrative and fiscal functions of a unit directly engaged in research. May lead or mentor lower level team members.

Responsibilities

Responsible for the complete administrative research process for a defined group to include pre/post award activities and regular communications and meetings with faculty and staff.
Coordinates multiple research protocols and grant submissions; monitors budgets, spending, purchasing and participant payments.
May conduct literature searches and assist with publications.
Prepares and submits regulatory documents to the Institutional Review Board to obtain and maintain approval for research studies.
Monitors ongoing activities to ensure compliance with local, state & federal regulations.
Coordinates educational sessions and journal review meetings; collaborates to provide education and proctor/mentorship opportunities; may oversee the activities of student associates.
Maintains research subject files for each study and enters all subject data into research database.
Performs all other duties as assigned.

Qualifications

Demonstrated knowledge in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects.
Working knowledge with electronic health record systems and familiarity with medical terminology.
Ability to coordinate the diverse components of the project by quality project planning, execution and change control to achieve required balance of time, cost and quality.
Strong written and verbal communication skills to include the ability to generate high quality, technical writing and written/oral presentations.
Proficient in using Microsoft Office (Word, Excel, PowerPoint) and databases.
Detail oriented with meticulous planning, organizational and negotiating skills.

Education:

Bachelor's Degree degree in a related field is required.

Experience:

Five (5) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.

Preferred:

Clinical Research Certification.

Required Skills

Five (5) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Job Info