Research Billing System Analyst I

Colorado School of Mines; Colorado; On-site; USD 59,000 - 63,000; Full time

Benefits offered by this job

Health and dental coverage options

Paid holidays and vacation

Tuition benefit

Free RTD Ecopass

Discounts on athletic events

Recreation center access

On-campus daycare facility

Job summary

Colorado School of Mines seeks a Billing Systems Analyst I to manage billing for research projects. Responsibilities include preparing sponsor invoices, reconciling reports, and ensuring compliance.

The ideal candidate will possess a bachelor's degree in accounting or finance and have at least two years of relevant experience. The position offers an annual salary ranging from $59,000 to $63,000, along with health coverage and a retirement plan.

Qualifications

• Two or more years of experience with accounts receivable, cash receipts, and account reconciliations.
• Proficiency with complex federal invoicing websites and interpretation of legal terms.
• Advanced spreadsheet skills and database/table data extraction.

Responsibilities

• Set up and modify billing schedules in the financial system.
• Create, review, and submit sponsor invoices ensuring compliance.
• Resolve billing discrepancies and perform monthly reconciliation.

Skills

Accounting knowledge

Critical thinking

Customer service

Communication skills

Education

Bachelor’s degree in accounting, finance, business administration, or equivalent experience

Tools

Federal invoicing websites

Spreadsheets

Cognos

Job description

Engineering a world of possibilities at Mines, the Billing Systems Analyst I is responsible for the billing management of sponsored research projects in the Office of Research Administration (ORA). The role serves as a key resource to sponsors, faculty, and campus administrators and requires strong accounting knowledge and critical thinking.

Responsibilities

• Set‑up and modify billing schedules in the school’s financial system and ORA’s enterprise project tracking system.
• Create, review, and submit monthly, quarterly, and annual sponsor invoices, ensuring compliance with sponsor terms and GAAP.
• Resolve billing discrepancies, short‑payments, and unbilled reports through analysis of accounting records and collaboration with ORA staff and the Controller’s office.
• Perform monthly reconciliation of the campus financial system unbilled report and identify required actions.
• Process disbursements required to discharge financial obligations to sponsors, including refunds and award close‑outs.
• Produce ad‑hoc reports from Mines Financial System, Cognos, or other databases for tracking and financial analysis.
• Monitor daily cash receipt transactions and apply payments accurately to award balances.
• Collect accounts receivable via analysis of aging reports and perform collections as necessary.
• Lead and participate in office‑wide process improvement initiatives, evaluating efficiency and resource utilization.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or equivalent experience.
• Two or more years of experience with accounts receivable, cash receipts, and account reconciliations.
• Proficiency with complex federal invoicing websites and interpretation of legal terms.
• Advanced spreadsheet skills (formulas, checks, balances) and database/table data extraction.
• Strong customer service abilities and the ability to work effectively with diverse sponsor representatives.
• Excellent oral and written communication skills and the ability to meet multiple deadlines with high accuracy.
• Knowledge of federal and institutional research regulations, GAAP, and standard invoice formatting.
• Experience with higher‑education or government accounting, GASB, or Uniform Guidance is preferred.

Salary and Benefits

• Annual salary range: $59,000 – $63,000.
• Health and dental coverage options.
• Paid holidays and vacation (13 paid holidays per year).
• Fully vested retirement plan with employer contribution.
• Tuition benefit (6 credits per year; 50% discount for dependents).
• Additional perks: free RTD Ecopass, discounts on athletic events, recreation center access, and an on‑campus daycare facility.

Mining equity and inclusion are integral to our organizational culture. Mines is committed to equal opportunity for all qualified individuals and does not discriminate on the basis of age, sex, gender (including identity and expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status, or any other protected category.