Research Associate (Administrative Assistant)

Southern Company; Wilsonville (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Southern Company Services - National Carbon Capture Center in Wilsonville, Alabama seeks an experienced administrative professional to support the Director and senior managers. You will manage calendars, reconcile expenses, coordinate travel, schedule meetings, arrange catering, and ensure compliant documentation.

The role requires 3+ years of related experience, strong organizational skills, proficiency with Microsoft Office, and the ability to handle confidential information.

Qualifications

• 3 years of related experience.
• Experience supporting director-level leadership.
• Knowledge of government compliance requirements.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the Director of the National Carbon Capture Center and managers, including calendar management, expense reconciliation, and travel coordination.
• Coordinate meetings and events, arrange catering, and manage room setup/breakdown.
• Serve as department timekeeper for government project time entry and record retention.

Skills

Calendar management

Expense reporting

Travel coordination

Meeting coordination

Vendor/customer service

Confidential information handling

Microsoft Office

Time management

Communication skills

Tools

Microsoft Office

Job description

Location

Southern Company Services - National Carbon Capture Center, 31800 Hwy 25 North, Wilsonville, Alabama 35186

Minimum Requirements

3 years of related experience.

High-Level Tasks/Project Responsibilities

• Provide administrative support to the Director of the National Carbon Capture Center (NCCC) and functional managers, including calendar management, expense report reconciliation, and travel coordination (flights, hotel accommodations, ground transportation, and meals).
• Perform various administrative duties, including coordinating meetings and events, arranging catering, and managing room setup and breakdown.
• Serve as department timekeeper with responsibility for government project time entry, record retention, and submission in accordance with government compliance requirements.
• Administer and manage union-covered employee time entry processes, ensuring timely and accurate reporting and compliance with applicable labor agreements, payroll requirements, and company procedures.
• Reconcile government expense reports as directed by government compliance requirements.
• Manage SCS and APC prescription safety glasses accounts, including employee enrollment, account maintenance, vendor coordination, order processing, and issue resolution.
• Procure and maintain office and breakroom supplies and coordinate office maintenance activities.
• Provide purchasing support, including purchase requisitions, invoice submission, tracking, and reconciliation.
• Maintain department documents and support records management and retention efforts.
• Ensure adherence to Southern Company administrative, accounting, safety, and compliance procedures.
• Provide backup support to other administrative personnel as needed.
• Perform special projects and miscellaneous administrative assignments as directed.

Knowledge, Skills & Abilities

• Advanced administrative skills necessary to support director‑level leadership, including written and verbal communication, customer service, calendar management, meeting coordination, travel arrangements, expense reporting, invoice processing, and professional phone etiquette.
• Strong organizational and time‑management skills with the ability to prioritize multiple assignments, manage competing deadlines, and support multiple leaders.
• Knowledge of timekeeping and recordkeeping processes and government compliance requirements.
• Strong proficiency with Microsoft Office products and the ability to learn and support new systems, procedures, and programs.
• Ability to interact professionally with employees, leadership, external vendors, customers, and support personnel at all levels of the organization.
• Strong listening skills, attention to detail, and the ability to exercise sound judgment and discretion.
• Ability to anticipate needs, solve problems proactively, and make independent decisions within established guidelines.
• Excellent interpersonal and customer service skills.
• Active team player with a collaborative work style.
• Positive attitude and willingness to support a broad range of administrative and operational needs.
• Demonstrated initiative and willingness to take direction.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable, adaptable, and responsive in a dynamic work environment.

Behavioral Attributes

• Excellent interpersonal and customer service skills.
• Active team player with a collaborative work style.
• Positive attitude and willingness to support a broad range of administrative and operational needs.
• Demonstrated initiative and willingness to take direction.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable, adaptable, and responsive in a dynamic work environment.

About Southern Company

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry‑leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net‑zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well‑being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well‑being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 22034

Job Category: Environmental & Forestry

Company: Southern Company Services