Research Administrator Senior/Intermediate

University Of Michigan; Ann Arbor (MI); Hybrid; USD 80,000 - 105,000; Full time

Benefits offered by this job

Hybrid work arrangements

Job summary

University of Michigan School of Social Work seeks a Research Administrator Senior/Intermediate to coordinate pre-award and post-award research and financial activities across a diverse grant portfolio. You will report to the Assistant Director of Research and Finance and collaborate with faculty and central offices to ensure compliance and timely submissions.

Responsibilities include budgeting with proposals, overseeing expenditures, preparing financial reports, and processing changes in scope

Qualifications

• Bachelor's degree or equivalent; minimum 3 years grant admin experience.
• Strong communication, independent work, detail-oriented.
• Experience with federal funding (NSF/NIH) preferred.
• Familiarity with policy compliance and budgeting.

Responsibilities

• Coordinate pre-award proposal submissions and budgets.
• Manage post-award financials across funds; prepare reports.
• Communicate with faculty and core offices (ORSP).
• Ensure compliance with UG, sponsor guidelines and budgets.
• Assist with ongoing process improvements.

Skills

Verbal communication

Written communication

Budget analysis

Multi-project tracking

Excel

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Business Objects

M-Pathways

MReports

eResearch Proposal Management

Job description

Research Administrator Senior/Intermediate

Application Instructions
Candidates should submit the following as one document:
1. Cover Letter / Letter of interest
2. Resume
3. One page statement that discusses/shares a recent experience; what was learned from this experience, and what you did with what you learned.

In order for the Career Portal system to accept a cover letter and one page statement, please include these as a page of your resume document.

Job Summary

ABOUT THE UNIVERSITY OF MICHIGAN SCHOOL OF SOCIAL WORK
Be a part of something greater, of serving a larger mission of developing a more equitable, caring, and socially just society -- that's at the heart of what drives people to work at the University of Michigan School of Social Work.

Purpose
We are looking for an energetic, positive, and forward-thinking individual with significant experience and technical research administration competencies to join our tam with a primary focus on supporting research at the School of Social Work. Reporting to the Assistant Director of Research and Finance, you will coordinate both the pre-award and post-award research and financial tasks associated with grant and contract administration. We have a varied research and sponsored activity portfolio, from a variety of government agencies, foundations, and philanthropists. We will invest in your education, training, career development and certification in the area of research administration. Under FLSA, incumbents in this position are exempt.

Responsibilities*

Pre-Award Research Administration

Help SSW faculty and researchers with proposal submissions to various federal and non-federal sponsors ensuring deadlines are met. Activities include but are not necessarily limited to:

• Reviewing and adhering to proposal submission guidelines for submissions from the University and/or the funding agency.
• Assist in completing require4d sponsor forms.
• Preparing and maintaining documents for submission packages.
• Work with faculty to develop budgets and budget justifications following Sponsor, School and University Policies.
• Serve as liaison faculty with School of Social Work and University central offices ( i.e. Office of Research and Sponsored Projects (ORSP)).

Post-Award Research Administration

• Review assigned project/grants in a variety of funds including general, gift, recharge, and sponsored research using MReports, Business Objects and other tools. This includes reviewing financial transactions.
• Approve expenditures within prescribed limits according to Uniform Guidance, University and sponsor guidelines and resolve issues.
• Prepare bimonthly financial reports, illustrating revenues, encumbrances, and projected balances for SSW faculty.
• Arrange and process requests affecting a project, such as time extensions, supplemental funds, subcontracts, subprojects and changes in the scope of work or budgetary changes.
• Respond to requests for financial information from sponsors.
• Regularly communicate with faculty and other staff members to ensure smooth transitions of project lifecycles.
• Review and facilitate Financial status reports (FSRs) and complete Uniform Guidance (UG) reports with Sponsored Programs.
• Prepare and submit journal entries as required.
• Work with faculty to ensure offset requirements are met.
• Participate in continuous process improvement efforts.

The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.

Required Qualifications*

SKILLS YOU HAVE

Ability to interpret and communicate School, University and Sponsor guidelines and policies. Demonstrated experience with multi-project financial review and analysis, with the ability to track and project financial activity and commitments. Knowledge of U-M financial practices and processes strongly preferred. Prior experience with federal funding agencies such as NSF, NIH strongly preferred. Mastery of Excel and ability to adapt to changing technology is essential. Mush have the ability to work in a team environment, collaborate effectively with co-workers, and provide excellent customer service. Ability to organize and synthesize complex information and particular financial aspects, resulting in clear and comprehensive summaries. Candidates will need to exhibit sound judgement, follow work through to completion, and meet high work standards, as well as the ability to set priorities and manage competing deadlines. Demonstrated excellence in verbal and written communication skills is essential. Demonstrated experience in the use of Business Objects and M-Pathways.

REQUIRED QUALIFICATIONS*

• Bachelor's degree or equivalent combination of education and experience, with a minimum of 3 years of experience in grant administration or higher-level financial activities is required, as is prior experience with contract and grant administration or relevant experience in a comparable environment with tight regulatory and compliance requirements., Excellent communication skills are required. Ability to work independently and exercise good judgement, along with attention to detail and dependability are essential.

Desired Qualifications*

DESIRED QUALIFICATIONS*

• 5 plus years of progressively responsible grant management experience.
• Previous experience with the U-M eResearch Proposal Management system.
• Previous experience with data mining in MPathways, Business Objects, and other complimentary systems is desired.
• Certified Research Administrator Certification (CRA)

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Work Locations

FLEXIBLE WORK ARRANGEMENTS*

The work location allows work either on campus or remotely. For local applicants there is a requirement to come to campus as necessary throughout the year to facilitate intentional collaboration, team building and connections. This may include times when projects or work would benefit from on-campus presence. Any travel planning or expenses related to coming to campus are the responsibility of the employee.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

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