Research Administrator, Post Award II

Jobtailor

Atlanta (GA)

On-site

USD 70,000 - 110,000

Full time

14 days+

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Job summary

Jobtailor is seeking a Grants and Contracts Administrator to manage post-award activities and oversee financial aspects of sponsored projects. You will review expenditures, prepare budget adjustments, and ensure compliance with federal and university regulations while coordinating with PIs and staff across units.

The role requires a bachelor's degree with three years of related experience, strong MS Office and PeopleSoft skills, and a focus on detail, accuracy, and service orientation.

Qualifications

Bachelor's degree and three years of experience related to grants and contracts management or an equivalent combination of education, training and experience.
Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity.
Proficiency with MS Office Suite software.
Knowledge of the PeopleSoft Financial System preferred.
Experience at a large research institution with high volume and complex awards preferred.
Experience with NIH post-award management duties preferred.
Strong service orientation.
Excellent time management and multi-tasking skills.
PeopleSoft experience strongly preferred.
Ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders.
Willingness to understand the Office of Research Administration research enterprise to support seamless service to PIs.
Demonstrated flexibility and ability to respond to changing circumstances and expectations.
Problem solving and critical thinking skills.
Successful pre-employment screening, which may include INA and criminal background checks, work history, academic credential, license and certification verification, drug screening, health assessment, and vaccination review.
Updated COVID-19 vaccinations may be necessary for specific research projects.

Responsibilities

Manage post-award activities for an assigned portfolio of grants and contracts within one or more organizational units.
Regularly review, reconcile, and project award finances.
Prepare award budget adjustments and corrections.
Prepare financial reports and ensure financial requirements are met at award closeout.
Provide high-quality customer service to faculty conducting sponsored research.
Ensure adherence to quality standards, policies, and award regulations.
Work with post-award specialists to solve problems, answer questions, and provide guidance.
Define account establishment parameters upon award acceptance, including billing and reporting requirements, budget, and cost-sharing obligations.
Set up awards in the financial system and distribute award information to PIs, co-PIs, relevant staff, and other RAS units.
Coordinate payroll adjustments for budgeted and cost-sharing positions.
Review and reconcile award expenditures and budgets; project and forecast future expenditures.
Manage budget, reporting, and compliance timelines throughout the grant or contract lifecycle.
Communicate with PIs regarding budget and expense adjustments and revisions.
Complete sponsor financial reports and monitor compliance with agency and University regulations.
Assist PIs with non-financial report submissions.
Coordinate and submit requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award changes.
Facilitate approval of subcontractor invoices.
Review effort reports and manage the quarterly effort certification process.
Apply federal and University rules to effort allocation for individuals compensated from federal awards.
Assist with transferring awards out of the University.
Close out funded projects according to University processes and timelines.
Report directly to the Post-Award Manager.

Skills

Grants And Contracts Management

Budget Preparation

Financial Reporting

Federal Regulations Knowledge

PeopleSoft Financial System

Education

Bachelor's degree in related field

Tools

MS Office Suite

PeopleSoft

Job description

Manage post-award activities for an assigned portfolio of grants and contracts within one or more organizational units
Regularly review, reconcile, and project award finances
Prepare award budget adjustments and corrections
Prepare financial reports and ensure financial requirements are met at award closeout
Provide high-quality customer service to faculty conducting sponsored research
Ensure adherence to quality standards, policies, and award regulations
Work with post-award specialists to solve problems, answer questions, and provide guidance
Define account establishment parameters upon award acceptance, including billing and reporting requirements, budget, and cost-sharing obligations
Set up awards in the financial system and distribute award information to PIs, co-PIs, relevant staff, and other RAS units
Coordinate payroll adjustments for budgeted and cost-sharing positions
Review and reconcile award expenditures and budgets; project and forecast future expenditures
Manage budget, reporting, and compliance timelines throughout the grant or contract lifecycle
Communicate with PIs regarding budget and expense adjustments and revisions
Complete sponsor financial reports and monitor compliance with agency and University regulations
Assist PIs with non-financial report submissions
Coordinate and submit requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award changes
Facilitate approval of subcontractor invoices
Review effort reports and manage the quarterly effort certification process
Apply federal and University rules to effort allocation for individuals compensated from federal awards
Assist with transferring awards out of the University
Close out funded projects according to University processes and timelines
Report directly to the Post-Award Manager

Requirements

Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience
Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity
Proficiency with MS Office Suite software
Knowledge of the PeopleSoft Financial System preferred
Experience at a large research institution with high volume and complex awards preferred
Experience with NIH post-award management duties preferred
Strong service orientation
Excellent time management and multi-tasking skills
PeopleSoft experience strongly preferred
Ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders
Willingness to understand the Office of Research Administration research enterprise to support seamless service to PIs
Demonstrated flexibility and ability to respond to changing circumstances and expectations
Problem solving and critical thinking skills
Successful pre-employment screening, which may include INA and criminal background checks, work history, academic credential, license and certification verification, drug screening, health assessment, and vaccination review
Updated COVID-19 vaccinations may be necessary for specific research projects

Core Competencies

Demonstrates expertise in grants and contracts management, including budget preparation, financial reporting, and compliance with federal regulations. Proven ability to provide high-quality customer service and maintain productive relationships with faculty and stakeholders.

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