Research Administrator Manager

Dana-Farber Cancer Institute; Boston, Northern (MA, KY); Hybrid; USD 117,000 - 134,000; Full time

Job summary

Dana-Farber Cancer Institute is seeking a Research Administrator Manager in Boston to oversee complex, multi-lab portfolios and staff. The role combines subject-matter expertise in research administration with leadership responsibilities in the department and collaboration with the DA and central offices.

The Manager advises faculty on sponsored research applications and financial management of funds, leads special projects, and represents the department on institutional committees.

Qualifications

• Bachelor’s degree preferred; 6 years of relevant experience with 1 year of people management preferred.
• Strong grant budgeting and financial reporting experience.
• Experience coordinating with multiple internal offices and external sponsors.

Responsibilities

• Grant preparation (pre-award) and sponsor coordination.
• Portfolio management (post-award) including financial reporting.
• Procurement and vendor management for labs and core services.
• Human Resources activities: onboarding, salary offers, visas, promotions.
• Compliance with NIH/FA policies and internal SOPs.
• Lead special projects and supervise Research Administration staff.

Skills

People management

Grant management

Budgeting

Communication skills

Project management

Education

Bachelor’s degree preferred

Job description

The Research Administrator Manager is responsible for the management of complex research portfolios of multiple laboratories and completes work autonomously, while working collaboratively with the Department Administrator (DA) as needed. The RA Manager functions not only as a subject matter expert in research administration, but also as a leader within the department and is responsible for direct management of Research Administration staff.

The Research Administrator Manager is responsible for a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials, in addition to overseeing this responsibility among their staff. The Research Administrator Manager collaborates with and advises faculty and researchers on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds; and is responsible for problem solving on behalf of the department.

The Research Administrator Manager is responsible for collaborating with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, the Clinical Trials Office, Office of General Counsel, and the Innovations Office. In addition to grant management and personnel management responsibilities, the Research Administrator Manager will lead special projects/ assignments either within the department or across departments and will represent the Department at Institutional Committees/ Workgroups. The Research Administrator Manager is responsible for partnering with Department Leadership and Faculty to set strategy and provide guidance and expertise.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Division of Population Sciences seeks a Research Administrator Manager to work in the McGraw/Patterson Center for Population Sciences. This growing and innovative center is committed to population-based research as a means to detect cancer early, prevent cancer at the community-based level, identify and evaluate cancer risk in high-risk populations, and measure the quality and outcomes of cancer therapy.

The Research Administrator Manager will provide grants managementsupport to the faculty in the Division Population Sciences. The award-winning Population Sciences business office includes research administrators, administrative assistants, and program managers from diverse backgrounds with unique experience and expertise. The business office works collaboratively to support faculty conducting dry lab research and we are seeking motivated help to grow our team.

The Research Administrator Manager is responsible for the following primary functions, autonomously in collaboration with DA as needed:

• Grant Preparation (pre-award)

• Portfolio Management (post-award)

• Procurement

• Human Resources

• Compliance

• Cores, Centers and Chargebacks

• Special projects and/or initiatives to improve systems and processes.

• In addition, the Research Administrator Manager is responsible for supervision of direct reports, including directing, managing, and coaching staff; completion of annual performance reviews, goal setting, and professional development; workload and resource allocation.

• Grant Preparation (pre-award): Responsible for all administrative aspects of grant preparation of sponsored research applications. Review sponsor eligibility and application requirements and ensure applicants understand them, responsible for the entire application excluding scientific content, meet and communicate internal and external deadlines in a strict deadline-driven environment, research funding opportunities for investigators, draft non-scientific materials for proposals, coordinate with administrators and faculty from other departments or organizations to complete proposals, coordinate institutional review of proposals by Grants & Contracts and submission to sponsors, prepare JIT information and responses to other pre-award inquiries.
• Portfolio Management (post-award): Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines, provide projection and project summary reports to investigators on a regular basis, ensure spending adheres to budget and sponsor and Institute guidelines, invoice and monitor receivables for clinical trial enrollment when appropriate, establish billing agreements as appropriate, track milestones and receivables for industry agreements.
• Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard. Verify funds are available, expenses are allowable and correctly allocated in a timely manner. Review and approve bills for core and center services.
• Human Resources: Onboarding - conduct financial analysis to determine availability of funding, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing - process merit, equity and promotions requests. Manage salary allocations in adherence to funding guidelines and availability. Offboarding - manage termination process checklist, process termination paperwork.
• Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes. Also includes advising faculty and researchers and/or referring them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on NIH Grants Policy Statement and DFCI Policies. Review Time and Effort prior to routing to researchers for certification.
• Cores, Centers and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Computer literacy: Expert with new applications and software programs. Expertise with Excel/ Google Sheets preferred.
• Organization: Extensive experience with electronic document and email file storage. Able to complete projects with expertise, accuracy and on time. Adept at prioritization and managing multiple priorities simultaneously.
• Customer Service: Provides superb written and verbal communication. Demonstrated expertise with listening, inquiry, follow-up, and problem-solving skills.
• Critical Thinking: Demonstrated expertise assessing complex situations and developing solutions. Extensive experience with analyzing grant data through research, comprehension and application of regulations, policies, and procedures including NIH and other Federal, state and foundation regulations.
• Financial: Adept with budgeting principles, including projections and the integration of multiple complex awards and types with varying project periods.
• Teamwork and Collaboration: Adept at cultivating relationships with faculty, research staff, department’s GM team, GM in other departments, and central departments.
• Institute operations and processes: Adept at directing faculty and researchers to appropriate departmental and institutional resources, including for issues or queries outside the standard scope direct responsibility. Expert knowledge of regulations, policies, and DFCI standard operating procedures (SOPs).
• Inclusion, Diversity & Equity:
• Promotes inclusive community where human differences are valued and celebrated and where all are welcome. Creates an inclusive work environment that engages and retains talent.
• Other:
• Able to lead and influence projects within the Department and across the Institute’s research central offices. Independently discusses and troubleshoots complex issues. Shares ideas openly and accurately, and communicates them effectively, both in writing and verbally.
• Expert client-service, people management, and project management skills.

SUPERVISORY RESPONSIBILITIES: Directly supervises Research Administration staff.

MINIMUM JOB QUALIFICATIONS:

• Bachelor’s degree preferred
• 6 years of relevant experience with 1 year of people management preferred.

At Dana‑Farber Cancer Institute, we work every day to create an innovative, caring, and inclusiveenvironment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionateprofessionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$117,200.00 - $133,500.00