Research Administrator 2 (Hybrid)

Stanford University; Palo Alto (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Stanford Universitys Laurie J. Girand Center for Biomedical Ethics (GCBE) seeks a Research Administrator 2 to manage proposals and post-award activities for federal and non-federal grants.

The role involves budgeting, sponsor communication, and ensuring compliance across research groups and departments. The ideal candidate will have a Bachelorf degree with at least three years of related experience, strong analytical skills, and proficiency in Excel and web-based tools.

Qualifications

• Bachelorf degree with three years of job-related experience or equivalent.
• Knowledge of governmental regulations and policies.
• Excellent oral and written communication skills; ability to interpret and convey procedures.
• Strong accounting skills and knowledge of accounting principles.
• Ability to complete CRAFT I and II within first year.
• Procurement knowledge including vendor requirements and cost analyses.
• Competency in project management and keeping to schedules.
• Extreme attention to detail and accuracy in work.
• Ability to work independently and collaborate when needed.

Responsibilities

• Prepare administrative components of proposals within sponsor guidelines; oversee submission processes.
• Develop and justify project budgets; maintain budgets and forecasts.
• Liaise between principal investigators, Office of Sponsored Research, and departments; respond to inquiries.
• Coordinate award setup and cost-sharing requirements; initiate cost transfers.
• Review expenditures and advise on post-award spending and compliance.
• Generate reports to track project status and support decision-making.
• Assist in contract closeout; prepare audit documentation as needed.
• Advise on university and government policies for projects.
• Mentor staff and contribute to process improvements.

Skills

Analytical skills

Communication skills

Time management

Independent work

Attention to detail

Project management

Policy interpretation

Understanding of accounting principles

Budgeting and forecasting

Education

Bachelorf degree

Tools

Excel

Web-based tools

Job description

Established in 1989, the The Laurie J. Girand Center for Biomedical (GCBE) is an interdisciplinary hub for faculty who do research, teaching, and service on topics in bioethics and medical humanities. GCBE and its faculty have been widely recognized for leadership on a range of issues.

GCBE faculty teach throughout Stanford, from large undergraduate courses to ethics courses taken by all medical students. GCBE offers training for medical students who choose to specialize in biomedical ethics and medical humanities, as well a highly-rated research ethics seminar taken by over 350 graduate students and fellows a year. Faculty provide a wide array of educational and training opportunities for residents, fellows, nurses and other medical staff. Additionally, faculty conduct guest lectures in other departments and divisions across the School of Medicine. The Center also provides educational opportunities for the general public.

Our Mission

To conduct innovative empirical bioethics research (in the core areas of genomics, end-of-life care, cultural diversity, neuroscience, the changing health care marketplace, and technology development)To provide leadership in bioethics education for students and faculty in medicine, the Humanities and Sciences, and the professional schools, at Stanford and nationallyTo apply ethical reasoning to moral issues in medicine, including basic science, translational biomedical research, patient care, and the development of medical technologyTo contribute to national and international policy discussions by building a community of professionals dedicated to formulating effective responses to contemporary ethical issuesTo advance and preserve a compassionate and humanistic perspective on the practice of medicine, in order to improve health care for adults and children

GCBE is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.

Responsibilities

Core Duties:

• Participate with principal investigator in the preparation of theadministrative components of proposals within parameters of sponsoredand non-sponsored research guidelines. Oversee and communicatesubmission process, both paper and electronic; review documents forcompleteness and compliance.

• Develop, prepare, and finalize project budgets, and providebudget justification.

• Serve as liaison and active partner between principalinvestigators, Office of Sponsored Research, research groups, and otherdepartments; respond to sponsor inquiries.

• Collaborate with Office of Sponsored Research to ensure awardsare set up properly and cost-sharing requirements are fulfilled;initiate cost transfers.

• Review and approve expenditures, advise on post award spendingand commitment activity, and oversee compliance related to fund andrevenue.

• Develop and communicate reports supporting project status; createeffective forecasting and decision aides.

• Participate in contract closeout process; submit final reportsand certificates. Compile information and documents needed for auditinquiries.

• Understand, apply, and advise on university and governmentpolicies for projects.

• Serve as a resource on subject area and overall technicalresource to principal investigator and other university staff.

• Participate in and contribute to process improvements. Lead otherstaff in group projects

• May participate as a mentor and provide cross-training asneeded.

Minimum Education andExperience

Bachelor’s degree and three years of job-related experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Basic knowledge of governmental regulations.

• Ability to understand, interpret, and communicate policies andprocedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Exceland web-based tools.

• Strong accounting skills; knowledge of accountingprinciples.

• Ability to complete Cardinal Research Administration FoundationalTraining (CRAFT) I and II within first year in role.

• Knowledge of procurement needs, including sole-sourcing, costanalyses, vendor requirements, and small business reporting.

• Knowledge of property management requirements related to Stanfordor non-Stanford title of equipment and fabrications.

• Competency in project management.

• Extreme attention to detail.

• Ability to work well independently, but also to seek or offerassistance when needed.

• Ability to review a proposal or manage a project withunderstanding of the overall scope and goal of each sponsoredproject.

• Excellent time management and organizational skills.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I andII must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.