Research Administrator

Beacon Hill Staffing Group, LLC; Oklahoma City (OK); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Remote work

Job summary

Beacon Hill Staffing Group, LLC is seeking a Pre-Award Research Administrator to support faculty and research teams through proposal development and grant submission. You will advise on sponsor requirements, prepare budgets, and coordinate submissions with federal, state, and private sponsors.

The role requires 3+ years in pre-award research administration, strong knowledge of federal regulations, and advanced Excel skills.

Qualifications

• Bachelor's degree required.
• 3+ years of pre-award research administration experience within a university, academic medical center, or research institution.
• Experience preparing and submitting proposals to federal sponsors such as NIH, NSF, DoD, DOE, HRSA, or other government agencies.
• Strong knowledge of federal grant regulations, Uniform Guidance (2 CFR 200), and sponsor policies.
• Demonstrated experience developing complex grant budgets and budget justifications.
• Familiarity with electronic research administration systems and sponsor submission portals.
• Advanced proficiency in Microsoft Excel.
• Strong attention to detail and ability to manage multiple proposal deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently in a fully remote environment while supporting multiple stakeholders.

Responsibilities

• Partner with faculty and principal investigators to develop and submit competitive grant proposals.
• Review funding opportunity announcements and interpret sponsor guidelines and requirements.
• Prepare detailed proposal budgets and budget justifications.
• Advise investigators on allowable costs, effort commitments, and compliance requirements.
• Coordinate proposal submissions to federal, state, foundation, and private sponsors.
• Manage proposal timelines to ensure all internal and sponsor deadlines are met.
• Review applications for completeness, accuracy, and compliance with sponsor regulations and university policies.
• Assist with preparation of narrative components, biosketches, current and pending support documentation, and other proposal materials.
• Coordinate subrecipient documentation and collaborate with partnering institutions.
• Facilitate internal approval processes and routing of proposals.
• Provide guidance on federal regulations, sponsor policies, and institutional procedures.
• Serve as a liaison between faculty, department administrators, sponsored programs, and external funding agencies.
• Maintain proposal records and documentation within research administration systems.
• Monitor and communicate changes to sponsor requirements and funding policies.
• Support faculty in identifying new funding opportunities aligned with their research interests.

Skills

Grant administration

Budget development

Microsoft Excel

Attention to detail

Written communication

Remote work ability

Education

Bachelor's degree

Tools

Grants.gov

Electronic research administration systems

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. We’re hiring! Our client is seeking a Pre-Award Research Administrator to support faculty, principal investigators (PIs), and research teams throughout the proposal development and grant submission process. This role serves as a trusted advisor on funding opportunities, sponsor requirements, proposal preparation, budget development, and compliance review. The ideal candidate has experience supporting federally funded research and thrives in a collaborative, deadline-driven environment.

Responsibilities

• Partner with faculty and principal investigators to develop and submit competitive grant proposals.
• Review funding opportunity announcements and interpret sponsor guidelines and requirements.
• Prepare detailed proposal budgets and budget justifications.
• Advise investigators on allowable costs, effort commitments, and compliance requirements.
• Coordinate proposal submissions to federal, state, foundation, and private sponsors.
• Manage proposal timelines to ensure all internal and sponsor deadlines are met.
• Review applications for completeness, accuracy, and compliance with sponsor regulations and university policies.
• Assist with preparation of narrative components, biosketches, current and pending support documentation, and other proposal materials.
• Coordinate subrecipient documentation and collaborate with partnering institutions.
• Facilitate internal approval processes and routing of proposals.
• Provide guidance on federal regulations, sponsor policies, and institutional procedures.
• Serve as a liaison between faculty, department administrators, sponsored programs, and external funding agencies.
• Maintain proposal records and documentation within research administration systems.
• Monitor and communicate changes to sponsor requirements and funding policies.
• Support faculty in identifying new funding opportunities aligned with their research interests.

Requirements

• Bachelor's degree required.
• 3+ years of pre-award research administration experience within a university, academic medical center, or research institution.
• Experience preparing and submitting proposals to federal sponsors such as NIH, NSF, DoD, DOE, HRSA, or other government agencies.
• Strong knowledge of federal grant regulations, Uniform Guidance (2 CFR 200), and sponsor policies.
• Demonstrated experience developing complex grant budgets and budget justifications.
• Familiarity with electronic research administration systems and sponsor submission portals.
• Advanced proficiency in Microsoft Excel.
• Strong attention to detail and ability to manage multiple proposal deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently in a fully remote environment while supporting multiple stakeholders.

Benefits

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.Beacon Hill. Employing the Future (TM)