Research Accounting Analyst, Office of Sponsored Projects

Phase2 Technology; Austin (TX); On-site; USD 49,000 - 67,000; Full time

Benefits offered by this job

Fully remote

Job summary

The Office of Sponsored Projects at The University of Texas at Austin is seeking a Research Accounting Analyst to support post-award financial management. You will prepare invoices, reconcile accounts, and provide analytical reviews to ensure timely submission and accurate reporting.

Collaborate with Grants Accounting and campus departments; strong Excel and communication skills required; remote work options may be available where applicable.

Qualifications

• Bachelor's degree and 2+ years in governmental or commercial accounting.
• Experience in financial reporting and analysis.
• Proficient in Microsoft Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.

Responsibilities

• Billing and financial reporting to research sponsors including account reconciliation.
• Research account discrepancies by analyzing historical data and preparing reconciliations.
• Monitor sponsor portals and assist with portal submissions; flag issues and communicate with stakeholders.
• Provide information and assistance to Post-Award Awards Specialists and sponsors.
• Electronic file setup and updating account records for audit purposes.
• Assist with special post-award financial management projects as assigned.
• Perform other related functions as needed.

Skills

Excel skills

Financial analysis

Attention to detail

Time management

Independent work

Education

Bachelor's degree

Job description

Job Posting Title

Research Accounting Analyst, Office of Sponsored Projects

Hiring Department

Office of Sponsored Projects

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

AUSTIN, TX

Job Details

The Office of Sponsored Projects(OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Fully remote

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

Responsible for support and services to the Post-Award Grant Accounting Team in the Office of Sponsored Projects (OSP). Primary duties include preparation of invoices and reports, in collaboration with the Research Administrative Associates to ensure timely and accurate submission. Provide analytical review in reconciliation of financial invoicing/reporting, as well as initiating appropriate corrections in preparation for signature and submission. Requires strong communication skills, maintains frequent interaction with OSP team members, University departments, special groups, and external agencies.

Responsibilities

• Billing and financial reporting to research sponsors including account reconciliation.
• Researches account discrepancies in depth by analyzing various historical data, including financial records, invoices, and reports. Prepares reconciliation of unbalanced accounts using internal financial systems.
• Monitors sponsor portals and assists with billing and reporting portal submissions. Communicates rejections, payment issues, communications, etc. to the appropriate parties from the data provided in the portal. Alerts Grants Accounting Management of due dates, portal requirements, and other necessary information.
• Provide information and assistance to Post-Award Awards Specialists, campus departments and sponsors of research projects awarded to the University.
• Electronic file setup and updating account records for audit purposes.
• Assists with various special projects and duties related to post-award financial management and reporting and/or special projects as assigned by Grants Accounting Management.
• Other related functions as assigned.

Required Qualifications

• Bachelor's degree.
• At least two years of professional experience in Governmental or commercial accounting.
• Experience in financial reporting and analysis.
• Proficient Excel skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently in a dynamic environment.
• Strong attention to detail and commitment to accuracy.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than two years of experience related to research or grant administration in higher education or a related environment.
• Experience using UT DEFINE accounting system, FRMS, and Workday
• Experience with UT accounting policies and procedures for sponsored projects.
• Demonstrated experience in billing and reporting of expenditures.

Salary Range

$58,000

Working Conditions

• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Standard office conditions

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.