Rep-ED Outpt Patient Access PRN

Northeast Georgia Medical Center; Gainesville (GA); On-site; USD 32,000 - 46,000; Full time

Job summary

Northeast Georgia Health System is seeking a Patient Access Registrar to greet patients, register them, verify demographic and eligibility information, and determine financial responsibilities. The role involves collecting co‑pays and explaining billing processes while maintaining a courteous, compliant patient experience.

Under supervision, you will use hospital systems to verify insurance, obtain pre‑certifications when needed, and ensure accurate documentation in the EHR.

Qualifications

• High School Diploma or GED required.
• Proficient in office equipment (computer, fax, telephone, scanning copier).
• Strong communication and interpersonal skills required.

Responsibilities

• Greet and register patients, verify or obtain demographic information.
• Identify patient benefits eligibility and insurance pre‑certification where needed.
• Verify insurance coverage and collect co‑pays, deductibles, and co‑insurance.
• Provide financial counseling when appropriate and document all data in the EHR.
• Ensure accuracy of information and maintain patient privacy and HIPAA compliance.

Skills

Customer service

Data entry

Multitasking

Communication

Education

High School Diploma or GED

Job description

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

Job Category:

Revenue Cycle

Work Shift/Schedule:

Varies

About the Role:

Job Summary

Under the supervision of The Patient Access Supervisor, this position is responsible for ensuring the delivery of outstanding customer service while greeting patient, registering patient and verifying or obtaining complete and accurate patient demographic information, identifying patient benefits eligibility, verification of pre-certification obtained from insurance companies and/or physicians offices, identifying insurance and/or patient responsibility, collecting identified co-pay/deductible, co-insurance, and/or providing financial counseling when appropriate, and completing the entire registration process.

Minimum Job Qualifications

Licensure or other certifications:

Educational Requirements: High School Diploma or GED

Minimum Experience: Proficient in the use of office equipment (computer, fax, telephone, scanning copier). Must be mobile and push patient in wheelchair, if necessary between any location within hospital campus.

Other:

Preferred Job Qualifications

Preferred Licensure or other certifications: Bilingual preferred

Preferred Educational Requirements: Associate or Bachelors Degree in Business, Financial/HealthCare related field.

Preferred Experience: Medical terminology, data entry and computer experience, admitting, business office, collection, physician office experience and working with public preferred.

Other:

Job Specific and Unique Knowledge, Skills and Abilities

Ability to work independently, emotionally mature and able to function effectively under stress while continuing to demonstrate positive attitude with patients at all times

Excellent problem solving and analytical skills

Working knowledge of Protected Health Information

Ability to be flexible and manage change. Excellent written and oral communication skills required.

Must be proficient with use of all Patient Access Systems, Software Application and Processes

Must be able to demonstrate knowledge of billing requirements and proper documentation of

Must possess detailed understanding and knowledge of insurance guidelines and protocols, the components of full verification, and payor information / requirements

Essential Tasks and Responsibilities

Responsible for capturing and documenting all pertinent patient demographic, subscriber, and insurance information ie; patient Policy and ID numbers, subscriber, guarantor, payor address, phone number, and contact information. Documentation must include, effective date, copay, deductible, out of pocket, co-insurance, and stop loss amounts, percentage of coverage and any other pertinent information concerning the specific visit into the EHR system.

Obtains complete and accurate insurance information; completes insurance verification by contacting patients, physician offices and insurance/payer regarding the visit; verifies patient's insurance eligibility and benefits with the information obtained.

Reviews work and assures accuracy in all aspects of the position; particularly patient type, visit type, code identification, insurance information, and demographic information to minimize error rate and time delays in other areas.

Responsible for assessing and collecting financial liabilities prior to service when applicable; educates patients on billing process for the facility; refers patients for financial counseling if applicable; documents payment information in system as appropriate.

Scans appropriate data into Document Management System (including, but not limited to; insurance cards, drivers license, physician orders, consent forms, and any other registration related documents pertinent to the patient's medical record ).

Identify patient's history in all Patient Access Systems to avoid duplication of medical records.

Responsible for confirming and updating EHR system with pre-certification information for all scheduled and non-scheduled outpatient accounts as applicable.

Performs medical necessity checks on all appointments in which it is applicable; completes ABN form upon any failure to meet medical necessity.

Obtains and accurately completes MSP forms when applicable.

Demonstrates ability to complete and explain all registration related consents and other documents as needed to the patient.

Responsible for preparing patient packets for next day's scheduled procedures (varies per area).

Works according to standard operating procedure during EHR or other system downtimes.

Responsible for working with physician offices and other departments to ensure patient satisfaction is met.

Understands and utilizes all systems appropriately as related to the registration process.

Expected to meet all goals set by department management to include, but not limited to; productivity, accuracy, collections, and customer satisfaction.

Performs any and all related job duties as assigned; ma