Remote Scheduling Specialist - Entry Level

Careerscape; United States; Remote; USD 58,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Paid holidays

Fully remote work

Home office stipend

Paid training

Career growth opportunities

Friendly team culture

Job summary

Careerscape is recruiting on behalf of our client for a Remote Scheduling Coordinator to join their fully remote team. This entry-level role offers hands-on experience in operations and administration.

The day-to-day involves managing calendars, confirming appointments, and being a friendly, reliable point of contact for clients and internal teams. The position supports standard business hours in the Eastern time zone and includes benefits such as health insurance, 401(k), PTO, and

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 0-1 years of experience in scheduling, administration, or customer service.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently in a remote environment.
• Availability to work standard business hours in the Eastern time zone.

Responsibilities

• Schedule, confirm, and reschedule appointments and meetings for clients and internal staff.
• Manage and maintain multiple calendars while avoiding conflicts and double bookings.
• Respond to scheduling requests by phone, email, and chat in a timely and professional manner.
• Send reminders and follow-ups to reduce cancellations and no-shows.
• Update scheduling software and customer records accurately.
• Coordinate with team members to balance workloads and availability.
• Handle last-minute changes and cancellations and offer alternative times.
• Prepare daily and weekly schedule reports for managers.
• Flag recurring scheduling issues and suggest process improvements.
• Maintain confidentiality of client and company information.

Skills

Communication skills

Organizational skills

Time management

Remote work

Attention to detail

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Calendar tools

Job description

Careerscape is recruiting on behalf of our client for a Remote Scheduling Coordinator to join their fully remote team. This entry-level role offers hands-on experience in operations and administration.

The day-to-day involves managing calendars, confirming appointments, and being a friendly, reliable point of contact for clients and internal teams. The position supports standard business hours in the Eastern time zone and includes benefits such as health insurance, 401(k), PTO, and