Remote Rights & Licensing Specialist

Gateway Licensing; United States; Remote; USD 48,000 - 69,000; Full time

Job summary

Beacon Hill Legal is seeking a Rights & Permissions Specialist to support the contracts and intellectual property function for a national nonprofit. The role focuses on copyright, rights and permissions, third-party licensing, and IP compliance, with responsibilities to research rights holders, secure permissions, and maintain accurate records.

The ideal candidate will have hands-on experience and 3+ years preferred, but strong experience will be considered.

Qualifications

• Hands-on experience with copyright, rights and permissions and/or asset licensing.
• Ability to independently research rights holders and navigate third-party permission processes.
• Familiarity with licensing agreements, contractual terms, IP rights, and copyright requirements.

Responsibilities

• Review content for copyright, licensing, and permissions requirements.
• Research copyright ownership and identify rights holders.
• Obtain permissions and licenses for third-party materials.
• Negotiate licensing terms, usage rights, and fees.
• Draft permission requests and licensing agreements using templates.
• Maintain licenses and track terms, renewals, and expirations.
• Record rights and assets in a Digital Asset Management (DAM) system.
• Explain copyright restrictions to internal teams and support IP initiatives.
• Assist with external permission requests and process improvements.

Skills

Rights & Permissions

Licensing

Rights Research

Negotiation

Documentation

Education

Bachelor’s degree in Information Science or IP

Tools

DAM software

Job description

Beacon Hill Legal is seeking a Rights & Permissions Specialist to support the contracts and intellectual property function for a national nonprofit. The role focuses on copyright, rights and permissions, third-party licensing, and IP compliance, with responsibilities to research rights holders, secure permissions, and maintain accurate records.

The ideal candidate will have hands-on experience and 3+ years preferred, but strong experience will be considered.