Remote Payroll Specialist – Entry Level

Wheel the World; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Wheel the World, a travel-tech company, is seeking an Entry-Level Payroll Manager to run accurate, timely payroll across a distributed team. This fully remote, hands-on role involves coordinating payroll processes, maintaining employee data, and collaborating with external providers.

You don’t need years of payroll experience—just a highly organized, detail-oriented, trustworthy person eager to learn. You’ll work across Payroll Operations, Employee Support, People Operations, and Process &

Qualifications

• 1–2 years of experience in payroll, accounting, HR operations, finance operations, or a similar role — internships or relevant practical experience welcome.
• Strong attention to detail and numerical accuracy.
• Excellent organizational and follow-through skills.
• Comfortable working with spreadsheets and data.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently in a remote environment.
• Willingness to learn about payroll processes, employment regulations, and different countries/jurisdictions.
• A proactive mindset: you notice problems and work toward solutions rather than waiting to be told what to do.

Responsibilities

• Coordinate monthly/biweekly payroll processes and ensure payroll is completed accurately and on time.
• Prepare and review payroll inputs including salaries, bonuses, commissions, deductions, benefits, leave, and other changes.
• Maintain accurate employee payroll information and documentation.
• Review payroll reports and identify discrepancies before payroll is finalized.
• Coordinate with external payroll providers and internal stakeholders to resolve payroll issues.
• Maintain payroll calendars, deadlines, and checklists.
• Be a reliable point of contact for employee payroll questions.
• Help employees understand payslips, deductions, benefits, and payroll-related processes.
• Handle sensitive payroll information with a high level of confidentiality.
• Escalate complex payroll, tax, or compliance questions to the appropriate provider or specialist.
• Support onboarding and offboarding processes from a payroll perspective.
• Coordinate employee changes such as promotions, compensation adjustments, leaves, and terminations.
• Keep employee records and payroll documentation organized and up to date.
• Help improve our People & Culture processes, documentation, and internal systems.
• Help us make payroll processes more automated, reliable, and scalable.
• Identify repetitive or manual tasks that can be improved.
• Maintain clear payroll documentation and standard operating procedures.
• Work with tools such as payroll platforms, HRIS systems, spreadsheets, and other People Operations tools.

Skills

Attention to detail

Organizational skills

Numerical accuracy

Spreadsheets

Remote work

Learning mindset

Proactive problem solving

Communication skills

Independent work

Tools

Gusto

Rippling

Deel

HRIS

Excel

Job description

Wheel the World, a travel-tech company, is seeking an Entry-Level Payroll Manager to run accurate, timely payroll across a distributed team. This fully remote, hands-on role involves coordinating payroll processes, maintaining employee data, and collaborating with external providers.

You don’t need years of payroll experience—just a highly organized, detail-oriented, trustworthy person eager to learn. You’ll work across Payroll Operations, Employee Support, People Operations, and Process &