Remote Operations Specialist - Advanced

Siemens Mobility; Arlington (VA); Remote; USD 69,000 - 125,000; Full time

Job summary

Siemens Government Technologies (SGT) seeks a self-driven Operations Specialist to support Services opportunities and projects of small to mid-size, coordinating services projects and value realization.

This role acts as a primary contact for Engagement Managers, Project Managers, Resource Managers, Finance, Legal and other teams, ensuring pricing alignment, budgeting, and timely billing. Requires a Bachelor's in Business Admin or PM and 4+ years of project coordination, with travel up to 5%.

Qualifications

• Bachelor’s Degree in Business Administration or Project Management or equivalent years of experience.
• Minimum of four (4) years of experience in project coordination or administration experience or equivalent Project Support Experience.
• Three (3) years of experience working in a customer-facing environment.

Responsibilities

• Support Engagement Managers through services lead to order including vetting requirements and proposal needs.
• Manage vendor processes from solicitations to purchase orders.
• Administrate the Project Manager’s duties of planning, budgeting, overseeing and documenting all aspects of the project.
• Monitor pending customer project billing and support Project Manager with billing acceptance documents.

Skills

Project coordination

Customer-facing

Budgeting

Communication

Leadership

Analytical skills

Education

Bachelor's Degree in Business Administration or Project Management

Equivalent experience

Job description

Siemens Government Technologies (SGT) is a dynamic and rapidly growing organization, and we are seeking a self-driven individual to complement our growing team.

As an Operations Specialist you will work under light supervision to support Services Opportunities and Projects of small to mid-size. You will be part of a services organization that coordinates services projects, driving customers’ value realization. The Operations Specialist supports the Services Engagement Lifecycle from opportunity to booking and from order to execution and acts as a point of contact for Engagement Managers, Project Managers, Resource Managers, Services Business Managers, Service Delivery Resources, Finance, Legal, Global Order Management, Procurement, Accounts Receivable and Credit and Collections.

Responsibilities

• Support Engagement Managers through services lead to order including vetting requirements, ensuring alignment of pricing with the finance team and proposal preparation needs with the proposal team
• Manage vendor processes from solicitating quotations with the procurement team through award of purchase order
• Administrate the Project manager’s duties of planning, budgeting, overseeing and documenting all aspects of the project
• Monitor pending customer project billing and support Project Manager with acquiring acceptance documentation for billing
• Review and audit travel billings against FTR regulations
• Support Project Manager with making Budget and Budget Line-Item funding re-allocations
• Support Project manager to manage and resolve issues with all necessary internal and external partners
• Discuss with Project Manager how to manage project funding balances and close projects using the project closeout process
• Support the organizational culture, values and reputation in company markets and with all staff, customers, suppliers, partners and regulatory/official bodies.
• Adhere to, and promote all core internal and customer processes relating to the effective undertaking of the role
• Ensure that all communication channels within the business are adhered to.
• Provide input, where appropriate to team meetings.
• Undertake any business administration in line with job activity
• Undertake any other duties required by the company.

Requirements

• Bachelor’s Degree in Business Administration or Project Management or equivalent years of experience .
• Minimum of four (4) years of experience in project coordination or administration experience or equivalent Project Support Experience
• Three (3) years of experience working in a customer-facing environment
• Working knowledge of the administrative functions of the Services business including project setup, contract structure, progress reporting, revenue recognition and billing.
• Experience in identifying and implementing cost savings measures within services projects.
• Leadership skills and proven track record of managing multi-disciplinary teams, including services delivery and project management.
• Excellent analytical and problem-solving skills
• Excellent written and verbal communications with the ability to present complex issues to multi-level audiences of company and government executives.
• Ability to effectively communicate progress, status and issues to internal and external customers.
• Ability to obtain and meet Business goals and results
• Ability to promote complex solutions and drive acceptance with confidence
• Knowledge and ability to deliver goals effectively and drive the project to success with a sense for urgency.
• Willingness and the ability to travel to appropriate work location, as required.
• Willingness and the availability to work the core hours required by the specific project and per company policy.

Preferred

• Experience with US Federal Government projects, contracts, policies and procedures.

Travel

• Up to 5% annually

Security Clearance

• Candidate must be United States citizen with the ability to obtain and maintain a U.S DoD Government Security Clearance if required at a later date.

You’ll Benefit From

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html
The pay range for this position is $69,400.00 - $124,900.00 annually with a target incentive of 7.5% of the base salary. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Application Deadline

This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice

California residents have the right to receive additional notices about theirpersonal information. To learn more, click here .

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Pay Transparency

Siemens follows Pay Transparency laws.

Application Deadline

This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice

California residents have the right to receive additional notices about theirpersonal information. To learn more, click here .

Criminal History

Qualified applications with arrest or conviction records will be considered foremployment in accordance with applicable local and state laws.

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