Remote Medical Scheduling & Records Specialist

Winning Assistants, Inc.; United States; Remote; USD 6,900 - 8,300; Part time

Benefits offered by this job

HIPAA & Cybersecurity Training

Premium VPN Access

Client-Approved U.S. Holidays

Optional Performance-Based Incentives

Templates and SOP support

Job summary

Embedded Shishya is seeking a detail-oriented Medical Scheduling & Records Coordinator — Occupational Healthcare for a part-time remote role. The position supports scheduling, patient follow-up, EMR updates in PrognoCis, and billing reconciliation for a Bermuda-based client.

Strong Excel skills and healthcare admin experience are required. Ideal candidates communicate professionally with patients, physicians, and vendors, maintain accurate records, and learn client systems quickly.

Qualifications

• Experience with medical scheduling, appointment coordination, patient follow-up, healthcare administration, or medical office support.
• Strong experience scheduling appointments, sending reminders, tracking confirmations, and following up on unresolved scheduling needs.
• Previous experience using an EMR/EHR system.
• Strong proficiency with Microsoft Excel and experience maintaining detailed healthcare or administrative spreadsheets.
• Strong attention to detail when handling patient schedules, medical documentation, records, and healthcare data.
• Comfortable following up with patients, physician offices, supervisors, and vendors to obtain missing information.
• Ability to work independently without constant supervision or repeated follow-up.

Responsibilities

• Schedule occupational health appointments and maintain accurate patient schedules.
• Send appointment reminders and follow up with patients to confirm attendance or complete scheduling needs.
• Track pending appointments, missed appointments, rescheduling needs, and outstanding patient follow-ups.
• Coordinate appointment details with patients, supervisors, physicians, vendors, and internal team members.
• Maintain strong follow-through to ensure scheduling items are completed and not left unresolved.
• Collect and document information following physician appointments.
• Follow up with physician offices and vendors to obtain missing or incomplete documentation.
• Update Excel spreadsheets and PrognoCis EMR using information collected from physician offices and other systems.
• Learn client systems thoroughly and identify opportunities to improve administrative workflows.
• Assist with reviewing billing information, co-payments, and supporting records when needed.

Skills

Medical scheduling

EMR/EHR familiarity

Microsoft Excel

Healthcare administration

Data accuracy

Tools

PrognoCis EMR

Opti Mantra

Microsoft SharePoint

Microsoft 365 / Office 365

Job description

Embedded Shishya is seeking a detail-oriented Medical Scheduling & Records Coordinator — Occupational Healthcare for a part-time remote role. The position supports scheduling, patient follow-up, EMR updates in PrognoCis, and billing reconciliation for a Bermuda-based client.

Strong Excel skills and healthcare admin experience are required. Ideal candidates communicate professionally with patients, physicians, and vendors, maintain accurate records, and learn client systems quickly.