Remote Marketing Operations Coordinator

Lumens; Sacramento (CA); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Health benefits

401k

Paid time off

Job summary

Lumens, located in the United States, is seeking a Marketing Coordinator to be a central operational partner across Brand Marketing, Creative Services, Editorial, Social, Partnerships, PR, and Experiential. You will drive organization, coordination, and communication across marketing initiatives in a fast-paced luxury design environment.

The role supports day-to-day workflow behind campaigns, partnerships, events, PR, and brand activations, including vendor coordination, asset tracking, invoice

Qualifications

• 2-4 years of experience in marketing coordination, brand operations, production coordination, partnerships, PR, procurement, or integrated marketing.
• Exceptional organizational and project management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and timelines simultaneously in a fast-paced environment.
• Comfortable coordinating across creative, editorial, marketing, vendor, and partnership teams.

Responsibilities

• Serve as a central coordination partner across Brand Marketing, Creative Services, Editorial, Social, PR, Partnerships, and Experiential initiatives
• Support execution and organization of integrated marketing campaigns, partnerships, events, activations, and editorial initiatives
• Help manage project timelines, approvals, deliverables, scheduling, and cross-functional communication across multiple concurrent initiatives
• Maintain organizational visibility across projects, ensuring teams remain aligned on deadlines, approvals, next steps, and deliverables
• Assist in improving operational workflows, tracking systems, and organizational processes to support growing marketing initiatives
• Coordinate communication with external brand partners, agencies, vendors, talent, PR teams, and collaborators
• Support partnership and event execution through timeline management, asset gathering, approvals, logistics coordination, and follow-through
• Manage image, copy, quote, and creative asset requests across campaigns, partnerships, events, editorial, and PR initiatives
• Help facilitate partnership agreements, routing approvals and coordinating with internal stakeholders as needed
• Support guest list organization, vendor coordination, shipping logistics, and operational needs for events and activations
• Support product sourcing and procurement workflows across photoshoots, campaigns, events, partnerships, PR placements, and social/editorial initiatives
• Coordinate vendor outreach regarding product availability, timelines, approvals, shipment tracking, and returns
• Maintain organized records of product requests, vendor contacts, shipments, tracking information, and sourcing documentation
• Assist in streamlining procurement and sample trafficking workflows across teams
• Coordinate invoice tracking, submission, and follow-through with internal finance and external vendors/partners
• Help manage documentation, contracts, approvals, and organizational systems across marketing initiatives
• Support preparation of campaign recaps, presentations, executive summaries, reporting documents, and internal planning materials
• Assist in maintaining select project trackers, calendars, and organizational tools (Asana, spreadsheets, timelines, etc.) in close coordination with the Brand Operations Manager
• Conduct ongoing competitive and market research across design, interiors, hospitality, luxury retail, and media
• Gather and synthesize customer, campaign, social, and partnership insights to support brand strategy development
• Assist in preparing campaign recaps, executive summaries, strategic presentations, and reporting materials
• Monitor emerging design trends, cultural moments, and industry conversations relevant to the Lumens customer

Skills

Marketing coordination

Project management

Communication

Cross-functional collaboration

Time management

Vendor coordination

Tools

Asana

Google Suite

PowerPoint

Excel

Job description

Lumens, located in the United States, is seeking a Marketing Coordinator to be a central operational partner across Brand Marketing, Creative Services, Editorial, Social, Partnerships, PR, and Experiential. You will drive organization, coordination, and communication across marketing initiatives in a fast-paced luxury design environment.

The role supports day-to-day workflow behind campaigns, partnerships, events, PR, and brand activations, including vendor coordination, asset tracking, invoice