Remote Marketing Exec Assistant to 3+ VPs

Hubspot; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

HubSpot’s Marketing organization seeks an Executive Assistant to provide world-class support to senior leaders and enable a high-performing, connected team. You’ll report to the Chief of Staff to the CMO and work alongside two other EAs to deliver a seamless executive-support experience.

You’ll master complex calendars, travel, and meeting requests for 3–4+ VPs, coordinate coverage, plan All Team meetings and offsites, process expenses, and handle sensitive information with discretion.

Responsibilities

• Manage complex, high-volume calendars, travel, and incoming and outgoing meeting requests for 3–4+ Marketing Vice Presidents. Proactively prioritize requests, resolve scheduling conflicts, protect executive focus time, and ensure leaders are prepared for their highest-impact internal and external engagements.
• Partner closely with the Chief of Staff to the CMO and two Marketing Executive Assistants to coordinate executive coverage, align on team priorities, share best practices, and ensure continuity during absences or high-volume periods.
• Partner with the EA’s in planning and executing All Team meetings, AMAs, leadership meetings, planning sessions, and team offsites. This may include agenda ownership, logistics coordination, speaker management, content collection, and run‑of‑show support.
• Process expense reports, open and manage purchase orders, and support other administrative workflows with accuracy and timeliness.
• Handle sensitive information, executive communications, and high-priority requests with appropriate discretion, professionalism, and sound judgment.
• Identify opportunities to improve administrative processes, team communications, meeting rhythms, and operating practices across the Marketing organization.
• Serve as a trusted representative of Marketing leadership, creating a thoughtful and seamless experience for employees, customers, partners, and external contacts.

Job description

HubSpot’s Marketing organization seeks an Executive Assistant to provide world-class support to senior leaders and enable a high-performing, connected team. You’ll report to the Chief of Staff to the CMO and work alongside two other EAs to deliver a seamless executive-support experience.

You’ll master complex calendars, travel, and meeting requests for 3–4+ VPs, coordinate coverage, plan All Team meetings and offsites, process expenses, and handle sensitive information with discretion.