Remote Licensing & Compliance Project Coordinator

Discovery Senior Living; Tampa (FL); Remote; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) with company match

Paid time off

Paid holidays

Job summary

Discovery Senior Living is hiring a Licensing Project Coordinator to support the Corporate Legal Department. This remote role provides licensing support services and project coordination for communities and entities managed by the company and its affiliates.

The position requires researching licensing processes, coordinating document submissions, and maintaining licensing records. Strong MS Office and Adobe Acrobat Pro skills, plus licensing experience, are preferred.

Qualifications

• Minimum two years related experience in licensing and permitting processes or long-term care preferred.
• Proficient in Microsoft Office Suite including Excel, Word, Teams, Outlook, OneDrive, SharePoint.
• Strong understanding of Adobe Acrobat Pro for document drafting, editing, and forms.

Responsibilities

• Research licensing requirements, permit processes, and regulatory reporting for communities and entities.
• Interpret local, state, and federal licensing regulations and communicate changes to internal teams.
• Coordinate documentation gathering for license/permit applications with internal and external parties.
• Review license/permit documents for completeness and accuracy.
• File license/permit applications with governing agencies (initials, changes, renewals, restructuring).
• Act as liaison between regulatory agencies and the company for licensing matters.
• Maintain records of license statuses and prepare reports for stakeholders.
• Assist with site visits and inspections coordination with regulatory bodies.
• Track changes to community licensed Administrators as per state regulations.
• Enter data accurately in internal licensing systems.

Skills

Microsoft Office Suite

Excel

Communication skills

Attention to detail

Teamwork

Education

High school diploma

Bachelor’s degree preferred

Tools

Adobe Acrobat Pro

SharePoint

OneDrive

Microsoft Teams

Outlook

Job description

About Discovery Senior Living

Discovery Senior Living is a family of companies that includes Discovery Management Group, Integral Senior Living, Provincial Senior Living, Morada Senior Living, TerraBella Senior Living, LakeHouse Senior Living, Arvum Senior Living, Discovery Development Group, Discovery Design Concepts, STAT Marketing, and Discovery At Home. With three decades of experience, the award-winning management team has been developing, building, marketing, and managing diverse senior-living communities across the United States. By leveraging its innovative “Experiential Living” philosophy across a growing portfolio in excess of 400 communities and over 35,000 homes in nearly 40 states, Discovery Senior Living is a recognized industry leader for performance, innovation and lifestyle customization and, today, ranks among the 2 largest U.S. senior living operators.

Discovery Senior Living is hiring a Licensing Project Coordinator to join our Corporate Legal Department. This position is 100% remote.

This position will be responsible for providing licensing support services and project coordination for communities and entities managed and/or owned by Discovery Senior Living and its affiliates.

Responsibilities:

• Conduct research including but not limited to license/permit application processes, reporting requirements, inspection requirements, and other regulatory compliance matters, as applicable.
• Interpret local, state, and federal regulations related to licensing matters impacting communities and entities managed and/or owned by the company. Promptly communicate these matters, including changes to regulatory requirements, to all appropriate members of the company.
• Collaborate with appropriate internal and external parties to gather documentation and information necessary for accurate license and permit applications.
• Conduct thorough reviews of all documents related to licenses and permits to ensure completeness and accuracy.
• File license and permit applications to the appropriate governing agencies in a timely manner including but not limited to initial applications, changes of ownership, changes of management, capacity changes, change of use, renewals, corporate restructuring, and changes of information.
• Act as the general liaison between governing agencies and the company for all license and permit application related matters. Respond to inquiries and requests for information from regulatory agencies, Capital Partners, and colleagues in a timely manner.
• Maintain accurate records of license and permit statuses for all communities within the company. Prepare reports and presentations summarizing licensing activities and compliance status for appropriate internal and external parties, as required.
• Assist communities in coordinating site visits and inspections with regulatory agencies.
• Track changes to community licensed Administrators, in accordance with state regulation.
• Display proficient use of internal licensing systems and ensure timely and accurate entry of all data records.
• Complete all tasks necessary for communities that are being transitioned into and out of the company portfolio as it relates to licensing and permit matters.
• Interact in a professional, polite, and positive manner at all times.
• Display knowledge of the services, programs, organizational structure, and other pertinent information regarding the company.
• Maintain records and communications pertaining to licensing matters in a clear and organized manner, as defined by the company. Must adhere to all company policies and procedures related to the handling of confidential information.
• Establish accounts with applicable organizations, including but not limited to sales & use tax, lab testing, and licensing portals. Maintain record of login credentials in an organized and secure manner.
• Type and design general correspondences, spreadsheets, graphs, documents, etc., as requested.
• Work independently and as part of a team on special projects.
• Encourage teamwork through cooperative interactions with co-workers and other departments.
• Other duties as assigned.

Qualifications:

• High school education is required. Bachelor’s degree preferred.
• Minimum two years related experience in licensing and permitting processes or long-term care preferred.
• Computer Skills: Must be proficient in Microsoft Office Suite including Excel, Word, Teams, Outlook, OneDrive, SharePoint and other Microsoft applications.
• Strong understanding of Adobe Acrobat Pro for functions such as document drafting, editing, generating forms, and other tasks, as assigned.
• Ability to learn and use internal software applications.

Benefits:

In addition to a rewarding career and competitive salary, Discovery offers a comprehensive benefit package.

Eligible team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match, our Employee Assistance Program and accident insurance policies.

EOE D/V