Remote IT Project Coordinator — Oracle Cloud Stabilization

Mavensoft Technologies, LLC; Nashville (TN); Remote; USD 70,000 - 100,000; Full time

Job summary

Mavensoft Technologies, LLC is seeking an IT Project Coordinator for a 6+ month contract role in Nashville with 100% remote work. The position supports an Oracle Cloud implementation covering HCM, ERP, Payroll, and Pension across ~26,000 employees.

The candidate will organize governance, coordinate cross-functional workstreams, and manage project artifacts. Responsibilities include meeting coordination, documentation, financial tracking, and preparation of leadership updates.

Qualifications

• Strong organizational skills with exceptional attention to detail and follow-through.
• Experience supporting project teams in coordination or administrative roles.
• Ability to manage multiple workstreams and priorities without losing track of details.
• Proficiency with productivity tools such as Microsoft Office, Teams, and SharePoint.

Responsibilities

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items to attendees promptly after meetings.
• Track action item status and follow up with owners to ensure nothing is missed.
• Maintain and update project documentation including trackers, logs, status reports, and schedules.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with materials for steering committee meetings and leadership updates.
• Support tracking of contract financials including hours, budget utilization, and vendor billing against allocations.
• Review vendor invoices for completeness, accuracy, and alignment with contract terms.
• Flag discrepancies for PM and leadership review.
• Maintain financial tracking logs and assist in preparing summary reports.
• Coordinate logistics for internal and vendor-facing meetings and onboarding of new team members.
• Track deliverables, milestones, and deadlines across workstreams.

Skills

Project Coordination

Meeting Coordination

Documentation

Stakeholder Coordination

Vendor Coordination

Invoice Tracking

Financial Tracking

Smartsheet

Jira

Microsoft Project

Tools

Smartsheet

Jira

Microsoft Project

Job description

Mavensoft Technologies, LLC is seeking an IT Project Coordinator for a 6+ month contract role in Nashville with 100% remote work. The position supports an Oracle Cloud implementation covering HCM, ERP, Payroll, and Pension across ~26,000 employees.

The candidate will organize governance, coordinate cross-functional workstreams, and manage project artifacts. Responsibilities include meeting coordination, documentation, financial tracking, and preparation of leadership updates.