Remote Front Office Administrative Assistant

Jobsultant Solutions; Seattle (WA); Remote; USD 28,413 - 40,467; Part time

Benefits offered by this job

Opportunities for Training and Development

Retirement Plan

Health and Wellness Programs

Pet Insurance

Job summary

A leading educational support service provider is hiring a Remote Front Office Administrative Assistant in Seattle. This role supports clerical functions and administrative tasks for food service programs, requiring no prior experience. Responsibilities include handling inquiries, assisting management, maintaining student records, and managing financial documentation. The position offers flexible hours from Monday to Friday, starting pay at $25 per hour, and various benefits such as health and wellness programs and training opportunities.

Qualifications

• No experience required.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Assist management with confidential labor documents.
• Help with staffing during employee absences.
• Maintain good relationships with co-workers and supervisors.
• Complete records of students eligible for free meals.
• Enter weekly cash sales and meal counts.
• Perform daily bank deposit reconciliation.
• Process vendor invoices accurately.
• Prepare state claim forms for reimbursement.
• Assist in monthly financial reports.
• Attend safety meetings as required.
• Maintain a clean and safe work environment.

Job description

Remote Front Office Administrative Assistant

We are hiring immediately for an ADMINISTRATIVE ASSISTANT-HOURLY position.

Location: Seattle University, 901 12th Ave Seattle, WA 98122. Note: online applications accepted only.

Schedule: Monday-Friday 9:00am-5:30pm, can be flexible.

Requirement: No experience required.

Starting pay: $25.00 per hour.

• Internal Employee Referral Bonus Available

At over 300 colleges and universities around the country, Chartwells Higher Education is re‑inventing the on‑campus dining experience. We are challenging the norm and setting new standards by investing in high‑tech, food‑infused social spaces that bring people together to promote meaningful relationships and interactions. We are food‑forward difference makers, bound together by a desire to feed hungry minds and prepare students for success.

We are seeking hungry, humble and smart associates who are looking to join and grow with a diverse organization. We invite you to start your career journey with us and look forward to hearing from you.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, student's parents and supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full‑time and part‑time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full‑time positions also offer the following benefits to associates: