Reliability and Maintenance Coordinator

UT-Battelle; Oak Ridge (TN); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

UT-Battelle, with ORNL's SNS, seeks a Reliability and Maintenance Coordinator to oversee maintenance planning, reliability improvement, and operational readiness for SCL systems. You will work closely with engineers, technicians, operations, and safety professionals to ensure safe, effective maintenance and documentation.

The role emphasizes coordinating activities, analyzing performance, and leading or supporting root-cause analyses, with a focus on continuous improvement and safety culture.

Qualifications

• BS degree in engineering or related field with 5+ years in reliability/maintenance.
• Experience coordinating maintenance across multiple organizations or functional disciplines.
• Experience developing or reviewing maintenance plans, work packages, procedures, permits, hazard analyses, or comparable work-control documentation.
• Experience analyzing equipment or operational performance for improvements.
• Experience preparing clear technical, operational, or maintenance documentation.

Responsibilities

• Coordinate preventive, predictive, corrective, and emergent maintenance activities for SCL systems and associated support infrastructure.
• Develop and maintain maintenance plans, work packages, procedures, and hazard analyses.
• Apply reliability practices to improve availability, performance, and readiness.
• Monitor performance, trends, and failures to identify improvement opportunities.
• Coordinate maintenance schedules with owners, operations, engineering, and planners.
• Support readiness for outages, startups, and complex evolutions.
• Lead root-cause analyses and corrective actions as needed.
• Ensure activities comply with procedures, safety, and quality expectations.
• Review closeout docs for accuracy and maintainability.
• Support PM tasks, spare-parts strategies, and equipment histories.

Skills

Maintenance planning

Reliability improvement

Cross-functional coordination

Data analysis

Safety compliance

Technical documentation

Education

BS degree in engineering or related field

MS degree (preferred)

Tools

CMMS

Excel

Job description

Overview

We are seeking a Reliability and Maintenance Coordinator who will focus on the reliability, availability, maintainability, and safe operation of systems within the Superconducting Linac (SCL) Systems Group at the Spallation Neutron Source (SNS).

This position will coordinate maintenance planning, work execution, reliability improvement, operational readiness, and performance monitoring for mission-critical accelerator and support systems. The successful candidate will work closely with system owners, engineers, technicians, operations personnel, planners, safety professionals, and other stakeholders to ensure maintenance activities are effectively planned, safely executed, properly documented, and aligned with facility priorities.

This position resides in the SCL Systems Group in the Accelerator Systems Section, Research Accelerator Division (RAD), Neutron Sciences Directorate at Oak Ridge National Laboratory (ORNL).

Major Duties/Responsibilities

• Coordinate preventive, predictive, corrective, and emergent maintenance activities for SCL systems and associated support infrastructure.
• Develop, review, and maintain maintenance plans, work packages, procedures, job hazard analyses, permits, pre-job briefings, and other work-control documentation.
• Apply fundamental reliability and maintenance practices to improve equipment availability, system performance, maintainability, and operational readiness.
• Monitor system and equipment performance, maintenance trends, work-order data, recurring failures, and other indicators to identify opportunities for corrective action and reliability improvement.
• Coordinate maintenance schedules and priorities with system owners, operations, engineering, craft personnel, planners, and facility stakeholders.
• Support maintenance readiness for planned outages, system evolutions, startups, shutdowns, cooldowns, warmups, testing, and other complex operational activities, as applicable.
• Facilitate troubleshooting and resolution of equipment or system abnormalities using a structured, data-informed approach.
• Lead or support root-cause evaluations, failure reviews, lessons-learned activities, and corrective-action development.
• Ensure maintenance activities are conducted in accordance with applicable procedures, safety requirements, work-control processes, quality expectations, and facility requirements.
• Review work execution and closeout documentation for completeness, accuracy, configuration control, and future maintainability.
• Support development and improvement of preventive-maintenance tasks, inspection requirements, spare-parts strategies, equipment histories, and reliability-centered maintenance practices.
• Prepare operational reports, maintenance metrics, status updates, technical documentation, and recommendations for management review.
• Coordinate across multiple organizations to resolve work-planning barriers, improve workflow, and maintain clear communication regarding system status and work priorities.
• Contribute to continuous-improvement initiatives using tools such as Lean, data analysis, process mapping, or other appropriate performance-improvement methods.
• Provide technical and operational leadership to maintenance and reliability activities and promote a culture of safety, accountability, teamwork, and continuous improvement.
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications

• A BS degree in engineering, engineering technology, industrial technology, maintenance management, operations management, physical science, or a related field, andfive or more years of relevant experiencein reliability, maintenance, operations, work control, asset management, or a closely related area; or an equivalent combination of education and experience.
• Significant experience applying fundamental maintenance and reliability processes in a complex industrial, research, manufacturing, aviation, energy, utilities, defense, or other mission-critical environment.
• Experience coordinating maintenance activities across multiple organizations or functional disciplines.
• Experience developing or reviewing maintenance plans, work packages, procedures, permits, hazard analyses, pre-job briefings, or comparable work-control documentation.
• Experience analyzing equipment or operational performance and using findings to support corrective actions or reliability improvements.
• Experience preparing clear technical, operational, or maintenance documentation.

Preferred Qualifications

• Familiarity with SNS facilities, processes, and procedures.
• An MS degree in engineering, maintenance management, operations management, aviation maintenance, or a related discipline.
• Experience supporting cryogenic systems, superconducting linear accelerator systems, particle accelerator facilities, large-scale scientific facilities, vacuum systems, industrial utilities, or other complex technical infrastructure.
• Experience with central maintenance planning, work management, computerized maintenance management systems, equipment history, backlog management, or maintenance performance metrics.
• Experience with reliability-centered maintenance, preventive-maintenance optimization, predictive maintenance, failure-mode analysis, root-cause analysis, or corrective-action programs.
• Experience supporting system cooldowns, warmups, pump-downs, startups, shutdowns, commissioning, or other complex operational evolutions.
• Experience leading large or geographically distributed technical, maintenance, operations, or production organizations.
• Experience in military, aviation, Department of Energy, nuclear, research, manufacturing, or similarly regulated environments.
• Experience applying Lean Six Sigma or other structured continuous-improvement methods.
• Experience with maintenance readiness reviews, outage planning, operational risk assessment, or configuration management.
• Demonstrated success improving equipment reliability, maintenance efficiency, work execution, safety performance, or operational readiness.
• Professional certification or formal training in reliability engineering, maintenance management, project management, Lean Six Sigma, or a related discipline.

Special Requirements

• The ability to work in industrial and accelerator-facility environments.
• Periodic work outside standard business hours, including evenings, weekends, or scheduled outages, based on operational needs.
• Completion of required facility, safety, radiation, electrical, cryogenic, and work-control training, as applicable to assigned duties.
• Compliance with applicable physical-access, personal protective equipment, and facility work requirements.

Visa sponsorship is not available for this position.

Benefits at ORNL:

We offer competitive pay and benefits programs to attract and retain hardworking people! The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits includethe following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan,Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, and Employee Discounts. Relocation Assistance is available for certain positions.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.