Reimbursement Officer I

Health & Human Services Comm; Terrell (TX); On-site; USD 31,000 - 46,000; Full time

Benefits offered by this job

100% health insurance for full-time

Defined benefit pension plan

Generous paid time off

Job summary

Health & Human Services Comm in Terrell, TX, seeks a Reimbursement Officer I to perform routine reimbursement and claims processing, gathering monthly reimbursable services, and maintaining Medicare/third-party payor records. The role includes audits, data entry, and coordination with physicians on coding accuracy.

The position emphasizes accurate documentation, use of AVATAR, and compliance with Medicare requirements. It offers state benefits and regular day shifts at Terrell State Hospital.

Qualifications

• Knowledge of the principles of collection and accounting.
• Knowledge of the rules and regulations governing reimbursement for agency services.
• Knowledge of Medicare Part A, Part B and Part D, ICD-10-CM, CPT and HCPCS codes for billing.

Responsibilities

• Gathers all rendered, reimbursable services for individuals with Medicare or other third-party payor on a monthly basis.
• Prepares a Monthly Charge Report for individuals with Medicare or other third-party payors, using information from AVATAR and medical records.
• Enrolls eligible individuals into a Medicare Part D Drug Program and updates CARE System.

Skills

Knowledge of accounting principles

Understanding of reimbursement rules

Medicare Part A/B/D knowledge

Electronic Health Records skills

Communication skills

Tools

Excel

Job description

Posting ID22045-Posted10/05/2026-Health & Human Services Comm-Reimb/Revenue Mgmt-Healthcare Support-Terrell State Hospital-Not Eligible for Telework-a. $1 - $2999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Functional Title:Reimbursement Officer I
Job Title:Reimbursement Officer I
Agency:Health & Human Services Comm
Department:Reimb/Revenue Mgmt
Posting Number:22045
Closing Date:11/04/2026
Posting Audience:Internal and External
Occupational Category:Healthcare Support
Salary Range:$2,820.00-$4,149.83
Pay Frequency: Monthly
Salary Group:TEXAS-B-12
Shift:Day
Additional Shift:None
Telework:Not Eligible for Telework
Travel:Up to 5%
Regular/Temporary:Regular
Full Time/Part Time:Full time
FLSA Exempt/Non-Exempt:Nonexempt
Facility Location:Terrell State Hospital
Job Location City:TERRELL
Job Location Address:1200 E BRIN
Other Locations:None
MOS Codes: No military equivalent

Brief Job Description:

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

Performs routine reimbursement or claims processing work. Maintains files on each covered individual, gathers all rendered reimbursable services from the individual’s charts for purpose of billing. Maintains a working master list containing Medicare or other third-party payor information on each individual covered. Participates in reimbursement audits. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Essential Job Functions (EJFs):

• Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Gathers all rendered, reimbursable services for individuals with Medicare or other third-party payor on a monthly basis. Meets with hospital physicians to ensure the codes used are the most accurate for rendered services.
• Prepares a Monthly Charge Report for individuals with Medicare or other third-party payors, using information pulled from AVATAR and individuals' medical records. Reviews the information for accuracy and makes corrections as necessary using a current Fee Schedule.
• Enrolls eligible individuals into a Medicare Part D Drug Program that best fits the patient’s needs and enters the information in the online CARE System.
• Establishes and maintains records on a daily basis, including documents, correspondence, forms, and lists for each patient with Medicare or other third-party payor on campus, as well as maintains an Excel list with information updates as necessary.
• Prepares Medicare enrollment or revalidation forms for physicians who are employed or contracted by the hospital.
• Assists in Medicare or other third-party payor audits, and other related work, as required.
• Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

• Knowledge of the principles of collection and accounting.
• Knowledge of the rules and regulations governing reimbursement for agency services.
• Knowledge of the workings of Medicare Part A, Part B and Part D, as well as ICD-10-CM, CPT and HCPCS codes used when gathering monthly billing information.
• Skills in use of Electronic Health Records.
• Skills in the use of general office equipment.
• Skills in the operation of computers and applicable computer software.
• Ability to communicate effectively.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Two years’ experience in claims processing and health-related account and collection work.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.