Reimbursement Coordinator (Hybrid)

University-of-California,-Irvin; Irvine (CA); On-site; USD 65,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Sick leave

Vacation time

Retirement savings plans

Employee discounts

Job summary

University of California, Irvine is seeking a finance administrator to support the Dunlop School of Biological Sciences Dean's Office. The role focuses on applying policy, coordinating reimbursements and travel, and resolving operational issues within a cross‑functional team.

Ideal candidates have 1–3 years in finance/admin, strong communication, and knowledge of UC accounting and Kuali systems. The position emphasizes accuracy, confidentiality, and collaborative problem solving in a dynamic

Qualifications

• Bachelor's degree in a related area or equivalent experience/training.
• 1-3 years of experience in administration and/or finance.
• Knowledge of UC accounting and procedures to complete forms for account/business transactions.
• Knowledge of Kuali Financial Systems or a similar financial system.

Responsibilities

• Apply organization policies and procedures to coordinate reimbursements and travel.
• Analyze and resolve operational problems of moderate scope.
• Maintain tracking systems and ensure accuracy of financial records.

Skills

Communication skills

Discretion

Organization

Financial analysis

Teamwork

Kuali Financial Systems

Education

Bachelor's degree in related area

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The finance unit in the Dunlop School of Biological Sciences Dean's Office provides support services to all Dean's Office units and four academic departments. We facilitate transactions, process requests, research policies and procedures, and support overall financial and budgetary management for the School.

Your Role on the Team

Uses professional concepts to apply organization policies and procedures coordinate reimbursements and travel. Analyzes and resolves operational problems of moderate scope.

What It Takes to be Successful

Required:

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Ability to use discretion and maintain confidentiality.
• Solid organizational skills and ability to multi-task with demanding time frames.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to maintain tracking systems, electronic and/or paper filing system.
• Ability to analyze and implement policies and procedures.
• Ability to establish and maintain effective working relationships and communicate with departmental staff, management, and other campus staff.
• Skills in financial analysis and problem resolution, and in following through on assignments.
• Ability to follow directions and work effectively as a team member to attain organizational objectives.
• Demonstrated knowledge of University of California accounting and procedures to complete forms necessary to accomplish various account/business transactions.
• Knowledge of Kuali Financial Systems or similar financial system.
• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 yearsExperience in administration and/or finance

Preferred:

• Working knowledge of University of California contracts and grants administrative procedures.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization