Rehab Clerical Aide - Full-Time

Aurora Health Care; West Allis (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Aurora Health Care in Wisconsin is seeking a Rehabilitation Aide to support the efficiency of the Licensed Therapy Provider and the rehab department through direct patient contact, treatment setup, and equipment preparation.

The role includes registration, scheduling, billing tasks, and coordination with physicians and other departments to ensure smooth patient flow; strong communication and organizational skills are essential.

Qualifications

• High School Graduate.
• Typically 1 year of healthcare, public relations or health care education experience.
• BLS for Healthcare Providers certification within 6 months.

Responsibilities

• Direct patient contact under licensed provider supervision; assist with positioning, transfers, and therapeutic modalities.
• Help start patient treatments by coordinating overlaps to improve efficiency.
• Communicate with patients and therapists; relay patient concerns and status to the therapist.
• Handle registration, scheduling, cashiering, and follow-up to ensure efficient care.
• Perform front-desk duties: phones, messages, greetings, billing, mail.
• Review therapy orders in EMR and route patients appropriately.
• Maintain department records and process billing and authorizations; track reauthorizations.
• Monitor therapy environment and stock equipment; perform safety checks.
• Clean and disinfect areas and equipment; perform routine maintenance.

Skills

Customer service

Communication

Organizational skills

Warm engagement

Computer skills

Education

High School Graduate

Job description

Major Responsibilities:

• Supports the efficiency of the Licensed Therapy Provider and the smooth functioning of the rehabilitation department. Responsible for direct patient contact activities under the supervision of the licensed provider such as patient positioning and transfers, preparation and application of therapeutic modalities, follow through on routine patient exercises or start up on exercise equipment, assisting with crutch walking and gait training.
• Improves therapist efficiency by starting patient treatments when patients are overlapped and utilizing other problem solving strategies.
• Communicates well with patients and therapists, anticipants patient and therapist needs and conveys patient concerns, status changes and response to treatment with the appropriate therapist.
• Performs registration, scheduling, cashiering, admitting and follow-up of patients to ensure they are cared for in the most efficient and courteous manner. Coordinates patient appointments with other areas or physician offices as needed.
• Performs reception/clerical duties which includes answering phones, taking messages, transferring calls, greeting, registering and scheduling patients, billing, faxing, photocopying, assembling patient medical records, opening, sorting and routing incoming mail.
• Review therapy orders in the electronic medical records system and ensures patients are routed appropriately.
• Maintain department files, binders, records, logs, etc. Process billing/reimbursement forms and other department records. Completes insurance verifications and authorizations. Tracks and follows up on need for reauthorizations.
• Monitor the therapy environment to ensure it meets patient experience standards.
• Orders, stocks, and organizes therapy equipment and supplies. Stocks and disposes linens as appropriate. Monitors department office equipment and troubleshoots minor problems.
• Cleans and disinfects gym/treatment areas, equipment, tables, wheelchairs, walkers, pool, hydrotherapy unit, etc. according to established standards. Performs routine maintenance/safety checks and completes work orders.

Licensure, Registration, and/or Certification Required:

• Basic Life Support (BLS) for Healthcare Providerscertification issued by the American Heart Association (AHA) needs to be obtained within 6 months unless department leader has determined it is not required.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 1 year of experience in health care, public relations or health care education.

Knowledge, Skills & Abilities Required:

• Demonstrated customer service skills.
• Strong communication and organizational skills.
• Ability to engage people in a warm and positive way.
• Intermediate computer skills including experience with word processing, spreadsheet software, data entry and keyboarding.

Physical Requirements and Working Conditions:

• Must sit, stand, walk, lift, squat, bend, twist, kneel, and reach above shoulders throughout the workday.
• Must be able to:
• lift up to 50 lbs. from floor to waist.
• lift up to 10 lbs. from waist to overhead.
• lift and carry up to 40 lbs. at waist height a reasonable distance.
• Must be able to:
• push/pull with 30 lbs. of force.
• perform a sliding transfer of 150 lbs. with a second person present.
• Must have functional speech, hearing, and sight.
• Exposed to electrical and chemical hazards as well as blood and body fluids; therefore must have ability to wear protective clothing as needed.
• Operates all equipment necessary to perform the job.
• Position may require travel, therefore may be exposed to road and weather hazards.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.