Regulatory Submission Publishing Specialist

Pharmaceutical Company; United States; On-site; USD 70,000 - 110,000; Full time

Job summary

Pharmaceutical Company seeks a Regulatory Submission Publishing Specialist to join the Diagnostics Regulatory Affairs team. You will manage end-to-end publishing and electronic submissions for a global diagnostic product portfolio, focusing on FDA/EMA pathways and ensuring compliance across ICH guidelines.

You will leverage platforms like Veeva Vault, LORENZ docuBridge FIVE, and eCTD Xpress, coordinating with Regulatory Leads, commercial affiliates, and IT to optimize submissions and data

Qualifications

• Bachelor’s degree in Life Sciences, Regulatory Science, Quality Assurance, or related field.
• 5 years’ experience in regulatory submission publishing for diagnostics or related life science areas.
• Experience with AI, RPA, or publishing automation tools is highly preferred.
• Strong understanding of FDA, EMA, ICH regulatory standards. Familiarity with global regulatory environments beyond US/EU.
• Leadership or mentoring experience is a plus.

Responsibilities

• Lead preparation, publishing, and electronic submission of regulatory dossiers for diagnostics products in US/EU markets.
• Oversee compliance with regulatory requirements for 510(k), PMA, BLA, IND, IDE, IVDR, and other submissions.
• Utilize platforms like Veeva Vault, LORENZ docuBridge FIVE, or eCTD Xpress for packaging and publishing.
• Manage submissions through FDA CCP/ESG, Notified Body portals, and EMA Gateway, including validation and issue resolution.
• Perform quality control and compliance checks, including validation report reviews and QA for submissions.
• Coordinate submission lifecycle and sequencing to align with timelines, archiving, and traceability.
• Collaborate with Regulatory Leads, commercial teams, vendors, and IT to troubleshoot publishing challenges.
• Maintain regulatory document repositories and publication databases in Veeva Vault, Veeva RIM, DMS, CMS for audit readiness.
• Apply FDA, EMA, ICH standards to publishing workflows and adapt to evolving guidelines.
• Identify automation opportunities and drive adoption of new requirements and technologies.

Skills

Regulatory publishing

AI/RPA/publishing automation

Cross-functional collaboration

Attention to detail

Regulatory standards knowledge

Education

Bachelor’s degree in Life Sciences, Regulatory Science, QA, or related field

Advanced degree preferred

Tools

Veeva Vault

LORENZ docuBridge FIVE

eCTD Xpress

Job description

We are seeking a highly skilled Regulatory Submission Publishing Specialist to join our Diagnostics Regulatory Affairs team. This role is critical to managing and optimizing the end-to-end preparation, publishing, and electronic submission of regulatory documents supporting the registration of a diverse portfolio of global diagnostic products. You will oversee compliance with global regulatory frameworks and standards, primarily focusing on US and EU markets, and leverage advanced publishing tools and electronic submission gateways to ensure timely and accurate submissions.

Key Responsibilities

• Lead the preparation, publishing, and electronic submission of regulatory dossiers for a diverse portfolio of diagnostics products, ensuring accuracy and compliance with regulatory requirements for 510(k), PMA, BLA, IND, IDE, IVDR, and other diagnostic submission types.
• Use platforms like Veeva Vault, LORENZ docuBridge FIVE, or eCTD Xpress for compiling, validating, and publishing submission packages.
• Manage submissions through electronic submission gateways including FDA CCP and ESG, Notified Body portals, and EMA Common Gateway, overseeing processing, validation, and issue resolution for uploads.
• Conduct comprehensive quality control and compliance checks on submissions, including detailed validation report review and submission quality assurance to prevent errors.
• Oversee submission lifecycle management and sequence planning to align with global regulatory timelines, product development strategies, traceability, and archiving requirements.
• Collaborate closely with cross-functional teams, including Regulatory Leads, commercial affiliates, commercial vendors, and IT platform owners to troubleshoot publishing challenges, and facilitate smooth submission processes.
• Manage and maintain regulatory document repositories and publication databases within systems such as Veeva Vault, Veeva RIM, DMS, and CMS to ensure audit readiness and data integrity.
• Apply regulatory standards (FDA, EMA, ICH) rigorously throughout the publishing and submission lifecycle, adapting to evolving guidelines and internal procedures.
• Continually communicate requirements for “submission ready” publishing to Regulatory staff, contribute to submission process improvements, automation opportunities, and best practice implementations across the regulatory submission function.
• Drive adoption of new requirements, emerging technologies, including AI and robotic process automation (RPA), to enhance publishing efficiency and accuracy.
• Support processes for new and emerging global regulatory requirements and pathways, including reliance.

Qualifications

• Bachelor’s degree in Life Sciences, Regulatory Science, Quality Assurance, or related field; advanced degree preferred.
• 5 years’ experience in regulatory submission publishing for diagnostics or related life science areas.
• Experience with AI, RPA, or publishing automation tools is highly preferred.
• Strong understanding of FDA, EMA, ICH regulatory standards. Familiarity with global regulatory environments beyond US/EU.
• Excellent organizational and communication skills, with ability to handle multiple deadlines independently.
• Experience in continuous improvement and automation.
• Leadership or mentoring experience is a plus.

Company Culture

We value accountability, encouraging ownership and high-quality results. Autonomy is key; you will work independently while collaborating across many functional areas and external teams in multiple geographies to drive successful submissions. Our culture champions continuous learning, opportunity, innovation, process improvement, and a steadfast commitment to compliance and excellence.