Regulatory Coordinator-Center for Cancer and Blood Disorders

Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 66,000 - 107,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) with a 5% employer match

Paid Time Off (PTO) & Holidays

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks a Regulatory Coordinator to oversee regulatory review and approval for clinical research studies involving human subjects.

You will ensure regulatory compliance across IRB submissions, amendments, safety reports, and study reporting, collaborating with PIs and study staff throughout the lifecycle. You will coordinate communications with affiliate institutions, sponsors, and oversight bodies, track new regulations, prepare consent

Qualifications

• Bachelor's degree or the equivalent with three years in regulatory/research.
• Knowledge of federal, state, and local regulations and ethical principles in human subjects research (ICH-GCP, OHRP, FDA).
• Strong customer service, project management, and process improvement skills.

Responsibilities

• Determines and interprets applicable rules and regulations for complex clinical research studies involving human subjects.
• Guides and coordinates all regulatory submissions, documentation, and reporting processes (new studies, renewals, amendments, adverse events, safety reports, close-out).
• Acts as liaison between affiliate institutions, sponsors, coordinators, investigators and oversight agencies.
• Tracks and applies new rules and regulations and ensures submission of appropriate documents to IRB and other groups.
• Drafts protocols and informed consent; ensures accuracy of IRB approval letters.
• Provides guidance and training to research staff on regulatory requirements.
• Alerts staff to regulatory changes and applies them to studies.
• Creates reports and analyses regarding compliance requirements and process improvements.
• Provides guidance on institutional policies and funding regulations; compliance program components include research safety and COI reporting.
• Other job functions as assigned.

Skills

Regulatory compliance

IRB coordination

Clinical research

Documentation

Communication

Project management

Attention to detail

Education

Bachelor's Degree in Risk Management

Tools

EPIC

Excel

Word

Outlook

Access

PowerPoint

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

875 N Michigan (John Hancock)

Job Description

The Regulatory Coordinator coordinates the review and approval process for an assigned regulatory portfolio associated with clinical research studies involving human subjects within their research program, ensuring the protection of their safety, rights, and welfare. Studies may be large, nationwide, or moderately complex involving multiple sites, assessments and/or interventions. The regulatory coordinator interprets and applies applicable local, state, federal, sponsor, industry, and institutional regulations and provides guidance to Principal Investigators (PIs) and research staff regarding the creation, submission, and reporting of study activities, ensuring regulatory compliance throughout the study lifecycle.

Essential Job Functions

• Determines and interprets applicable rules and regulations associated with complex clinical research studies and trials involving human subjects ensuring the protection of their safety, rights, and welfare. Collaborates with the Office of Research Integrity and Compliance and Corporate Compliance to ensure ongoing compliance.
• Guides and coordinates all clinical trials-related submissions, documentation, and reporting processes (new study applications, renewals, revisions, modifications, amendments, adverse events, safety reports, close-out, etc.) recommending alternatives to ensure compliance and approval. Submits such documents to the IRB and other internal/external regulatory and oversight groups. Works with these groups to address any questions or concerns.
• Acts as a liaison between affiliate institutions, study sponsors, study coordinators, investigators, and appropriate oversight/regulatory agencies when questions, issues, problems arise regarding study status and process. Serves as a resource to the clinical research office staff on regulatory concepts.
• Tracks and applies new and updated rules and regulations associated with clinical research studies and trials involving human subjects. Ensures submission of appropriate documents associated with new projects, amendments, adverse events, informed consent, etc. to the IRB and other appropriate internal and/or external oversight groups.
• Determines compliance-required documentation and drafts necessary items such as protocols, informed consent, etc. Ensures accuracy of IRB approval letters with respect to sponsor information and NIH grant identifiers.
• Provides guidance and training to research staff to ensure compliance with complex, highly specialized rules and regulations associated with clinical research studies and trials involving human subjects.
• Alerts appropriate staff to changes and ensures appropriate interpretation and application to new and existing studies and trials.
• Creates reports, summaries, and analysis in regard to compliance requirements recommending changes in practice or procedure to increase effectiveness and efficiency of compliance.
• Provides guidance for investigators and research support staff on institutional policies and procedures, federal, state, and other funding agency regulations. Compliance program components include, but are not limited to research safety, effort reporting, and conflict of interest reporting.
• Other job functions as assigned.

Knowledge, Skills And Abilities

• Bachelor's degree or the equivalent and three years of work experience in a regulatory and/or research environment having developed a strong working knowledge of clinical research protocols required.
• Detailed knowledge of federal, state, and local regulations and an in-depth understanding of ethical principles regarding the protection of human subjects in research. Working knowledge of local and federal regulations for human subject research (ICH‑GCP, OHRP, FDA regulations).
• Excellent customer service, project management, and process improvement skills. Ability to take initiative, prioritize tasks to meet deadlines, produce results and cope with the inherent pressures.
• Excellent organizational and analytical skills: ability to apply sound judgment and take initiative in collection of information from a wide variety of sources; ability to identify and resolve issues.
• Excellent oral and written communication skills; effectively communicates with all levels of the organization; good presentation and training skills.
• Ability to perform multiple tasks with a high level of accuracy and attention to detail.
• Proficient computer skills (Excel, Word, Outlook, Access, PowerPoint; electronic medical record (EPIC).
• Ability to identify, research, and solve problems.

Education

Bachelor's Degree: Risk Management (Required)

Pay Range

$65,520.00-$107,120.00 Salary

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Benefits

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match

Various Voluntary Benefits

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]