Regulatory Compliance Specialist

Healthy Kids Programs; Town of Carmel (NY); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare

Telehealth coverage

Vision coverage

Dental coverage

401(k)

Paid sick time

On-demand pay

Professional development

Job summary

Healthy Kids Programs is seeking a highly organized Regulatory Compliance Specialist to support multi-state compliance and documentation across our childcare programs. The role focuses on tracking medical and health documentation for children, ensuring records are complete, current, and compliant.

In coordination with the CEO, Operations, HR, and other departments, you will maintain spreadsheets and databases, monitor licensing requirements, and drive follow-ups to close gaps.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and the ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Maintain accurate spreadsheets, databases, and tracking systems.
• Monitor expiration dates and send reminders regarding required updates.
• Follow up with appropriate teams regarding outstanding documentation.
• Help ensure documentation is collected and maintained according to applicable requirements.
• Identify issues and bring them to the attention of the CEO or appropriate department.
• Maintain organized information regarding childcare requirements across approximately 15 states.
• Assist with tracking state-specific licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current when requirements change.
• Help organize information and documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.

Skills

Organizational skills

Attention to detail

Time management

Data entry

Written and verbal communication

Multidepartment coordination

Tools

Spreadsheets

Databases

Documentation systems

Job description

Description

Location: 2 Summit Court, Fishkill, NY 12524 — In Person

Employment Type: Part-Time

Compensation: $21–$24 per hour, based on experience and qualifications

Reports To: CEO

About Healthy Kids

Healthy Kids Extended Day Programs is a rapidly growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across approximately 15 states.

Our core values are Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose. As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve.

We are looking for a highly organized, detail-oriented Regulatory Compliance Specialist to support compliance activities across our multi-state organization.

Position Overview

The Regulatory Compliance Specialist will provide administrative and compliance support across Healthy Kids' programs in approximately 15 states.

Working directly with the CEO and in coordination with Operations, Registration, HR, and other departments, this position will help ensure that required documentation, licensing information, and compliance records are accurate, organized, and up to date.

A primary focus of the role will be tracking children's required medical and health documentation, identifying missing or expiring records, and coordinating follow-up to help ensure requirements are met.

This is a hands-on position for someone who enjoys organization, documentation, tracking, follow-up, and problem-solving.

Key Responsibilities

Children's Medical & Health Documentation

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Maintain accurate spreadsheets, databases, and tracking systems.
• Monitor expiration dates and send reminders regarding required updates.
• Follow up with appropriate teams regarding outstanding documentation.
• Help ensure documentation is collected and maintained according to applicable requirements.
• Identify issues and bring them to the attention of the CEO or appropriate department.

Multi-State Compliance Support

• Maintain organized information regarding childcare requirements across approximately 15 states.
• Assist with tracking state-specific licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current when requirements change.
• Help organize information and documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.

Administrative & Reporting Support

• Prepare routine compliance reports, spreadsheets, checklists, and tracking documents.
• Maintain accurate compliance databases.
• Provide the CEO with updates regarding outstanding documentation and compliance items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Assist with compliance audits and administrative projects.
• Maintain confidentiality when handling children's, family, and employee information.
• Perform other related duties as assigned.

Requirements

What We're Looking For

The Ideal Candidate Will Have

• Excellent organizational skills and attention to detail.
• Strong follow-through and the ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while also collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• A willingness to learn and work with regulations across multiple states.

Preferred Qualifications

• Previous administrative, compliance, or office support experience.
• Experience working with spreadsheets, databases, or document-management systems.
• Experience in childcare, education, healthcare, human resources, or another regulated environment.
• Familiarity with licensing, regulatory documentation, or quality assurance.

Childcare or multi-state compliance experience is helpful but not required.

Schedule & Compensation

Part-Time | $21–$24 per hour

The specific part-time schedule will be discussed during the interview process.

Part-Time Benefits Include

• Employer-paid childcare for children enrolled in our program on the days and during the hours you work
• Telehealth, vision, and dental coverage
• 401(k) for eligible employees
• Paid sick time
• On-demand pay
• Professional development and career advancement opportunities

Why Join Healthy Kids?

This position offers the opportunity to work directly with the CEO and play an important role in supporting compliance across a growing organization operating in approximately 15 states.

You will gain experience in regulatory compliance, administrative operations, documentation, and multi-state childcare requirements, while helping ensure that important requirements are accurately tracked and followed.

If you are organized, dependable, detail-oriented, and enjoy keeping information accurate and organized, we would love to hear from you.

Healthy Kids Programs is an equal opportunity employer. We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.