Regulatory Assistant

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 41,000 - 52,000; Full time

Job summary

The University of North Carolina at Chapel Hill, a leading public research university, houses the UNC Lineberger Comprehensive Cancer Center (LCCC) and its Clinical Trials Office (CTO). This Regulatory Assistant role supports oncology trial conduct by maintaining regulatory binders, preparing IRB submissions, and ensuring compliance with federal and institutional policies.

Based in Chapel Hill, you will collaborate with investigators and sponsors, manage document workflows in OnCore, and

Qualifications

• Bachelor's degree; or equivalent combination of training and experience.
• Working knowledge of regulatory requirements for oncology clinical research and Good Clinical Practice.

Responsibilities

• Preparing, collecting, and obtaining signatures for essential documents for electronic regulatory binder, including delegation of authority/delegation of task log, financial disclosure forms, Form FDA 1572, training documentation, protocol signature page, IB acknowledgments, lab certifications, medical licenses, CVs.
• Maintaining regulatory binder, including naming regulatory documents in accordance with defined nomenclature, filing regulatory documents in eRegulatory binder in accordance with defined filing structure.
• Communicating with sponsors and monitors regarding status of essential regulatory documents and providing essential documents as required.
• Tracking and recording pending regulatory actions through completion on study team trackers.
• Providing updates on status of pending regulatory actions at study team meetings (oral and/or written) and taking meeting minutes.
• Accurately entering IRB approval information into the electronic clinical research management system (OnCore) and uploading study documents into OnCore within required deadlines.
• Other duties as assigned.
• Preparing regulatory binder for monitoring and audit visits and addressing regulatory findings within required deadlines.
• Preparing, submitting, and processing IRB applications for continuing reviews, personnel modifications, external IND safety reports to UNC IRB.

Job description

Posting Information

Department: LCCC - Clinical Trials-426806

Career Area: Research Professionals

Is this an internal only recruitment?: No

Posting Open Date: 11/11/2026

Application Deadline: 11/30/2026

Position Type: Permanent Staff (SHRA)

Position Title: Soc/Clin Research Assistant - Journey

Salary Grade Equivalent: NC09 / GN08

Working Title: Regulatory Assistant

Position Number: 20052839

Vacancy ID: P021553

Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent

Hours per week: 40

Work Schedule: Monday - Friday, 8:00AM - 5:00PM

Work Location: CHAPEL HILL, NC

Position Location: North Carolina, US

Hiring Range: $40,945 - $52,000

Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants: This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The UNC Lineberger Comprehensive Cancer Center (LCCC), founded in 1975, is a designated National Cancer Institute (NCl)-designated comprehensive cancer center. The Center's mission is to reduce cancer occurrence and death in North Carolina and the nation through research, treatment, training and outreach. UNC LCCC's Clinical Trials Office (CTO) is a centralized resource that supports the clinical research efforts of Lineberger investigators, primarily through the design and conduct of therapeutic clinical trials. The CTO provides administrative, regulatory, data management, and study coordination services to investigators throughout the development, approval and implementation processes of protocols conducted at UNC and its affiliate institutions. The CTO is responsible for protecting the safety of patients participating in research, ensuring the quality of the research, and safeguarding the interests of the University. It also furnishes protocol-related information to health professionals and to the community at large.

Primary Purpose of Organizational Unit

The UNC Lineberger Comprehensive Cancer Center (LCCC), founded in 1975, is a designated National Cancer Institute (NCl)-designated comprehensive cancer center. The Center's mission is to reduce cancer occurrence and death in North Carolina and the nation through research, treatment, training and outreach. UNC LCCC's Clinical Trials Office (CTO) is a centralized resource that supports the clinical research efforts of Lineberger investigators, primarily through the design and conduct of therapeutic clinical trials. The CTO provides administrative, regulatory, data management, and study coordination services to investigators throughout the development, approval and implementation processes of protocols conducted at UNC and its affiliate institutions. The CTO is responsible for protecting the safety of patients participating in research, ensuring the quality of the research, and safeguarding the interests of the University. It also furnishes protocol-related information to health professionals and to the community at large.

Position Summary

The purpose of this position is to facilitate the conduct of oncology clinical trials by providing regulatory document support to ensure compliance with federal regulations, Good Clinical Practice, and local and institutional policies. In particular, this position is responsible for:

Regulatory Essential Document Collection and Regulatory Binder Maintenance

• Preparing, collecting, and obtaining signatures for essential documents for electronic regulatory binder, including delegation of authority/delegation of task log, financial disclosure forms, Form FDA 1572, training documentation, protocol signature page, IB acknowledgments, lab certifications, medical licenses, CVs
• Maintaining regulatory binder, including naming regulatory documents in accordance with defined nomenclature, filing regulatory documents in eRegulatory binder in accordance with defined filing structure
• Communicating with sponsors and monitors regarding status of essential regulatory documents and providing essential documents as required
• Tracking and recording pending regulatory actions through completion on study team trackers
• Providing updates on status of pending regulatory actions at study team meetings (oral and/or written) and takes meeting minutes
• Accurately entering IRB approval information into the electronic clinical research management system (OnCore) and uploading study documents into OnCore within required deadlines
• Other duties as assigned

Monitoring and Auditing Compliance

• Preparing regulatory binder for monitoring and audit visits and addresses regulatory findings within required deadlines.

Portfolio Management: Regulatory IRB Applications

• Preparing, submitting, and processing in a timely and accurate manner IRB applications for:
  • continuing reviews for closed to accrual studies with all patients off treatment to the IRB of record
  • personnel modifications to UNC IRB
  • external IND safety reports to UNC IRB

This position may include involvement in process improvements

• Developing, writing and providing input on standard operating procedures, work instructions, and internal processes.
• Mentoring new Regulatory team members
• Participating on CTO committees/task forces/working groups
• Assisting in training Regulatory team members as needed
• Attending pre-study team regulatory meetings for assigned study teams

These responsibilities relate to the UNC/LCCC Clinical Research mission by maintaining the quality of research and by addressing patient safety and regulatory compliance which impact on research quality and safeguarding institutional integrity.

Minimum Education and Experience Requirements

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

Working knowledge and facility with information technology, including Microsoft Outlook, Word, Excel, and PowerPoint; ability to organize, record, and present information; ability to lead exchange of information through dialog, instruction, and demonstration; ability to develop working knowledge of regulatory requirements and procedures relating to essential document collection for oncology clinical research; ability to communicate professionally both verbally and in writing. Knowledge of regulatory policy relating to clinical research and institutional review boards.

Special Physical/Mental Requirements

Position requires sitting for extended periods of time.

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Evening work occasionally, Overtime occasionally, Weekend work occasionally

Quick Link

https://unc.peopleadmin.com/postings/328554

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]. Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.