Regulatory Affairs Specialist

OrganOx Limited; Madison (NJ); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

401(k) with company match

Paid time off and holidays

Job summary

OrganOx Limited in Madison, NJ, is seeking a Regulatory Affairs Specialist to support global regulatory submissions and product lifecycle activities with a focus on regulatory information management.

The role reports to the Director of Regulatory Affairs and collaborates with regulatory colleagues and cross-functional partners. This is a hybrid position in Madison, with approx. 2 days in the office and up to 5% travel.

Qualifications

• Bachelor's degree required in a technical field and 3+ years in regulatory affairs.
• Experience with medical devices regulatory submissions preferred.
• Knowledge of international markets (EU/Canada/AUS) a plus.

Responsibilities

• Prepare and submit regulatory filings for US, EU, Canada, and other markets.
• Coordinate regulatory deliverables across product areas.
• Maintain accurate regulatory records and lifecycle data.
• Support Notified Body interactions as needed.
• Contribute to Rimsys configuration and improvements.
• Align regulatory records with change controls and configurations.
• Ensure timely renewals, registrations, and reports.
• Collaborate with cross-functional teams including Manufacturing and QA.

Skills

Regulatory affairs

FDA regulatory processes

Regulatory documentation

Cross-functional collaboration

Attention to detail

Organizational skills

Verbal communication

Education

Bachelor's degree in Engineering or Life Sciences

Tools

Rimsys

Job description

ABOUT ORGANOX:

OrganOx is a commercial stage organ technology company dedicated to developing technologies to improve outcomes for patients with acute or chronic organ failure. The company was established as a spin out of the University of Oxford in 2008 and is now part of the Terumo Group. OrganOx is a pioneer in normothermic machine perfusion (NMP). It's flagship platform, the metra®, is available for use in the U.S., Europe, Canada, and Australia. It has been utilized in over 7,000 liver transplants to date to keep donor livers in a metabolically active state outside the body enabling longer preservation times and functional assessment of the organ prior to transplant, leading to an increased number of organs available for transplant. Founded in 1921, Terumo Corporation (TSE:4543) strives to fulfill its mission of “Contributing to Society through Healthcare” by providing a comprehensive range of solutions in the fields of therapeutic procedures, hospital operations, and life sciences in more than 160 countries and regions.

Position Summary

The Regulatory Affairs Specialist supports global regulatory submissions, registrations, and product lifecycle activities for OrganOx products, with a focus on regulatory information management and coordination across the Regulatory Affairs function.

The role works closely with Regulatory Affairs team members responsible for software, hardware, disposable products, labelling, and other regulatory disciplines to support submission activities, maintain accurate regulatory records, and ensure alignment across product areas and markets.

This role will report directly to the Director, Regulatory Affairs and works collaboratively with Regulatory Affairs colleagues and cross-functional partners throughout the organization.

This is a hybrid position in Madison, NJ, with approximately 2 days per week in office. The role may require up to 5% additional travel to OrganOx and/or supplier locations.

Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.

Major Responsibilities

Under direction from the Director, Regulatory Affairs, the Regulatory Affairs Specialist will be responsible for:

• Support the preparation, compilation, review, and submission of regulatory filings for OrganOx products in the United States, European Union, Canada, Australia, and other markets.
• Work collaboratively across the Regulatory Affairs function, including software, retained unit, disposable set, labelling, and regulatory systems, to coordinate regulatory deliverables and maintain alignment across product areas.
• Support regulatory authority and Notified Body interactions associated with assigned submissions and regulatory activities.
• Create, maintain, and periodically reconcile regulatory records to ensure accurate representation of product registrations, submissions, approvals, certificates, licenses, regulatory commitments, market status, and other regulatory information.
• Support configuration, process improvements, reporting, and implementation of new functionality within Rimsys.
• Maintain alignment between regulatory records, change-control activities, approved product configurations, and other applicable business systems.
• Support maintenance of regulatory registrations, renewals, annual reports, and other recurring regulatory obligations.
• Collaborate with Regulatory Affairs and cross-functional stakeholders to support assigned regulatory activities and ensure regulatory requirements and deliverables are appropriately communicated and completed.
• Adhere to the letter and spirit of OrganOx’s Code of Conduct and all other company policies.

Skills & Experience

• Working knowledge of medical device regulatory requirements and FDA regulatory processes.
• Ability to prepare clear and well-organized regulatory documentation and submissions.
• Working knowledge of medical device regulatory requirements in one or more international markets such as the European Union, Canada, and Australia.
• Experience with regulatory information management systems or similar data systems; Rimsys experience preferred.
• Experience collaborating cross-functionally with Manufacturing, Quality, R&D, Clinical, Marketing, and other business functions.
• Strong organizational skills and attention to detail, with an ability to manage multiple priorities.
• Excellent verbal communication and technical writing skills.

Qualifications

• Minimum of a Bachelor’s degree in technical discipline (Engineering or Life Sciences), or other related area of study.
• Minimum of 3 years of regulatory affairs experience within the medical device or similar industry.
• Ability to travel 5% domestically and/or internationally.

A job description does not imply that the duties stated are the only ones to be performed by the job holder. Job holder will be required to follow any other job-related instruction as reasonably requested by their line manager or their designate.

We offer competitive compensation and comprehensive benefits available from day one, including health, dental, vision, disability coverage, and flexible spending accounts. Additionally, we offer a 401(k)-retirement plan with company matching after 90 days, paid time off, holidays, and additional leave benefits, as well as employee discounts and access to our onsite wellness facility. OrganOx supports work-life balance and provides opportunities for ongoing professional development.