Regulatory Affairs Labeling Operations Specialist

System One; Plainsboro Township (NJ); Remote; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health benefits

PTO 20 days

Holidays 10

401k

Fully remote

Job summary

System One is seeking a Regulatory Affairs Labeling Operations Specialist to manage final printed pharmaceutical labeling for launch and lifecycle projects. You will ensure labeling content aligns with FDA Patient Labeling Resources and industry trends, coordinating with cross-functional teams to drive accurate, timely labeling.

The role requires deep knowledge of labeling tools (TVT, ALiCE/i4i, LIFT, SPL software) and a proven track record in quality control, proofreading, and regulatory

Qualifications

• 3–5+ years of labeling experience.
• Labeling development experience.
• SPL preparation & submission experience.
• Minimum 1 year, including validation error resolution.
• Strong technical knowledge of labeling systems (TVT, ALiCE / i4i, SPL tools, LIFT, Artwork Software).
• Manuel proofreading experience and familiarity with FDA Patient Labeling Resources and PLR format; global labeling experience.

Responsibilities

• Review and provide regulatory guidance on labeling materials to ensure CFR and FDA requirements.
• Identify labeling issues, troubleshoot, and coordinate timely resolutions with stakeholders.
• Monitor and improve labeling processes, quality, and tools in line with FDA regulations.

Skills

Labeling experience

Labeling development

SPL preparation

Validation error resolution

Labeling systems knowledge

Manual proofreading

FDA labeling resources

Global labeling experience

Tools

TVT

ALiCE / i4i

SPL tools

LIFT

Artwork Software

Vault RIM (Veeva)

Esko

Adobe Acrobat

Job description

Job Title: Labeling Specialist

Location: Fully Remote - USA based

Compensation: $100k-120k annually (commensurate with level of experience)

Type: Long term project, annual salary plus 20 days PTO + 10 Holidays + 401k as well as the option to sign up for health benefits

Must have experience:

• 3–5+ years of labeling experience
• Labeling development experience
• SPL preparation & submission experience
• Minimum 1 year, including validation error resolution
• Strong technical knowledge of labeling systems, including: TVT (primary system; >50% usage), ALiCE / i4i (iXi Forms), SPL tools, LIFT, Artwork Software
• Manual proofreading experience (>70% of role)
• Familiarity with FDA Patient Labeling Resources and PLR format
• True global labeling experience

Job Description:

We are seeking a dynamic and experienced Regulatory Affairs Labeling Operations Specialist to process critical tasks related to final printed pharmaceutical labeling for launch and lifecycle management projects guided by company content of labeling, FDA Patient Labeling Resources, FDA Label Negotiations and Industry trends. This requires labeling verification to include reviews across the product family of leaflets, carton and container labels as well as device labels. The ideal candidate will collaborate with cross-functional teams of Regulatory Affairs Therapeutic Area (TA) Managers, Global HQ, Labeling Projects and Planning Coordinators (LPPC), Graphic Designers, Marketing and Supply Chain.

Relationships:

Reports to labeling management in Regulatory Operations (RO), engaging with key company personnel to drive successful project outcomes for assigned projects. Develops and maintains positive working relationships with company stakeholders, fostering effective collaboration with Regulatory Affairs (RA), Supply Chain, and HQ colleagues to ensure labeling compliance and accomplish company goals.

Key Responsibilities:

• Review and provide regulatory guidance on commercial labeling materials to ensure compliance with CFR and FDA labeling requirements
• Identify labeling issues, troubleshoot, and communicate effectively with relevant stakeholders to ensure timely resolution
• Monitor, evaluate, and recommend improvements to labeling processes, quality, and system tools, in alignment with FDA regulations and industry best practices.

Essential Functions:

Label Development:

• Assist in the Final Printed Labeling review and approval process based on final approved labeling content from FDA, collaborating with TA, LPPC, and Graphic Designers to ensure successful on-time launch of product labeling per company launch readiness timelines
• Ensures additional filing requirements are completed for approved content of labeling to include SPL Drug Listing, FDA 2253s and Puerto Rico Registrations

Labeling Tools:

• Serve as an experienced user in all labeling tools with emphasis in SPL ALiCE A4L environment and proficient in TVT usage; other systems include Vault RIM (Veeva), Esko (LIFT Artwork Management), Adobe Acrobat, etc.) as well as coordinating technical support needs with internal IT groups
• Utilizing FDA portals and tools to include ESG NexGen, FURLS, SPL Help Desk, FDALabel, Drugs@FDA and coordinating with internal groups and external agencies to resolve any issues

Regulatory Support:

• Participate in cross-functional teams locally and globally, demonstrating good judgment in troubleshooting to resolve problems of moderate scope and complexity
• Competence in Lot Distribution Data Reports, CARES Act Distribution Reporting, SPL Blanket No Change Certification, FDA Establishment Registrations, FDA Annual Reports, FDA PBRER, Certificate of Pharmaceutical Products, and PRDOH Puerto Rico Registrations

Skills and Experience:

• Proficiency with 21 CFR Labeling, Physician Labeling Rule (PLR), Selected Requirements of Prescribing Information (SRPI), FDA Patient Labeling Resources, Medication Guides, Instructions for Use, National Drug Codes, industry-standard labeling trends, DUNS, and FEI Registrations.
• Excellent communication, collaboration, and interpersonal skills to work effectively with cross-functional teams and key company personnel.
• Strong problem-solving abilities with a keen attention to detail and adherence to federal requirements and best practices.
• Proven ability to independently manage labeling processes, prioritize tasks, and drive successful outcomes. Ref: #568-Clinical