Regulatory Affairs Coordinator - Urology

Mass General Brigham; Boston (MA); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Mass General Brigham is seeking a Regulatory Affairs Coordinator I to ensure regulatory compliance for clinical trials. You will work with IRB, sponsors, and trial teams to prepare submissions and maintain regulatory documentation.

The role involves monitoring deadlines, updating informed consent, and assisting with regulatory binders. Remote type is hybrid; location is 20 Shattuck Street, with a 40-hour work week and day shift in the United States.

Qualifications

• Attention to detail and accuracy are essential.
• Strong organizational and time-management abilities.
• Ability to follow directions and processes precisely.
• Computer literacy and familiarity with basic software tools.
• Knowledge of clinical research protocols and regulations.

Responsibilities

• Prepare and submit protocol amendments, continuing reviews, and safety reports to the IRB.
• Revise informed consent documents with new risks or protocol updates.
• Maintain regulatory documentation in line with requirements and GCP guidance.
• Manage adverse events and deviations, reporting to sponsor and IRB.
• Submit Data and Safety Monitoring Reports.
• Maintain source documentation of IRB communications and study staff.
• Collect regulatory documents for submission to authorities.
• Participate in monitoring visits and correspond with study teams.
• Track deadlines and milestones for regulatory submissions.
• Collaborate with CR coordinators and investigators for filings.
• Keep personnel documentation (training, licenses, logs) current.
• Assist with study information in institutional systems and trackers.
• Prepare regulatory binders and ensure documents are complete and signed.
• Assist with personnel changes and related regulatory updates.
• Support documentation for protocol deviations and close-out activities.

Skills

Attention to detail

Organizational skills

Follow directions

Computer literacy

Clinical research knowledge

Education

Bachelor’s Degree or related field

Job description

Site: The Brigham and Women’s Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Regulatory Affairs Coordinator I works under general supervision to ensure the regulatory requirements for clinical trials are met. This position involves working with clinical teams, Institutional Review Boards (IRB), clinical trial sponsors, and federal regulatory agencies.
Will be trained on the institutional and federal regulations governing clinical research.

Does this position require Patient Care?
No

Essential Functions

Essential Functions
-Prepare and submit protocol amendments, continuing reviews, and safety reports to the IRB.

• Revise informed consent documents to include new risk information and/or updated protocol requirements through the course of the study.

• Maintains regulatory documentation for assigned studies in accordance with institutional requirements, sponsor requirements, federal regulations, and GCP guidelines.

-Manage adverse events and deviation/violation/exception documentation for all enrolled patients and report to the sponsor and IRB as required.

-Submit Data and Safety Monitoring Reports.

-Maintain source documentation of correspondence with the IRB, investigators, and sponsors throughout the clinical trial process.

-Collect, complete, and submit essential regulatory documents to various regulatory entities.

-Participate in monitoring visits and file all monitoring visit correspondence.

• Tracks regulatory deadlines and study milestones, including continuing reviews, protocol amendments, personnel changes, training expirations, and other required submissions.
• Works with Clinical Research Coordinators, investigators, and other study team members to collect information and documentation needed for regulatory submissions.
• Maintains current study personnel documentation, including CITI/GCP training, CVs, medical licenses, delegation of authority logs, conflict-of-interest documentation, and other required records.
• Assists with maintaining study information in applicable institutional research systems and regulatory tracking tools.
• Prepares and maintains electronic and/or paper regulatory binders and ensures documents are complete, current, appropriately signed and dated, and readily available for review.
• Assists with processing study personnel additions and removals and ensures corresponding regulatory documentation and systems are updated.
• Supports submission and tracking of protocol deviations, safety reports, reportable events, and other regulatory documentation under the guidance of senior regulatory staff.
• Communicates with study teams regarding upcoming regulatory deadlines and outstanding documentation.
• Maintains accurate regulatory tracking spreadsheets and databases.
• Assists with regulatory study close-out activities and maintenance of required records.
• Other duties as assigned.

Qualifications

Education
Bachelor’s Degree Related Field of Study required

Can this role accept experience in lieu of a degree?
Yes

Experience

Knowledge, Skills and Abilities

• Careful attention to detail.
• Good organizational skills.
• Ability to follow directions.
• Computer literacy.
• Working knowledge of clinical research protocols.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

20 Shattuck Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.16 - $29.01/Hourly

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

2200 The Brigham and Women’s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.