Regulatory Accreditation Data Specialist

OU Health; Oklahoma City (OK); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

401(k)

Medical plan

Dental plan

Job summary

OU Health is seeking a Regulatory Accreditation Data Specialist to oversee the Patient Safety & Regulatory Accreditation programs. You will manage the Patient Safety Evaluation System, analyze safety events, and support risk mitigation across OU Health facilities.

This role requires a Bachelor's degree and at least three years of administrative experience. Proficiency in Excel, Word, PowerPoint, PowerBI, and Salesforce is essential, along with strong communication and organizational skills.

Qualifications

• Bachelor's degree required.
• Three years of relevant administrative experience required.
• Experience with regulatory programs is preferred.

Responsibilities

• Monitor safety reports involving patients, staff, and visitors.
• Track near misses, adverse events, and incidents.
• Develop safety dashboards and CMS rounding tools.
• Serve as liaison with regulatory agencies during surveys.
• Administer CMS Rounding software and other systems.
• Educate staff on patient safety and risk management.

Skills

Data analysis

Regulatory compliance

Attention to detail

Communication

Team collaboration

Education

Bachelor's Degree

Tools

Excel

Word

PowerPoint

PowerBI

Salesforce

Job description

Position Title: Regulatory Accreditation Data Specialist

Department: Patient Safety & Regulatory Accreditation

Job Description

General Description:

Under general direction, works within the Department of Patient Safety & Regulatory Accreditation to independently facilitate and oversee projects at OU Health facilities. Responsible for managing the Patient Safety Evaluation System (PSES), analyzing safety events, and supporting risk mitigation efforts. Environment of Care (EOC) compliance projects and survey readiness projects as assigned by the leadership team.

Essential Responsibilities:

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

• Monitor and investigate safety reports involving patients, staff, and visitors.
• Identify critical events and elevate to Clinical Risk Program Manager.
• Track and trend data on near misses, adverse events, and incidents.
• Provide education and resources on patient safety and risk management.
• Collaborate with departments to promote safe practices.
• Administer CMS rounding and Compliance Connect software systems.
• Monitor regulatory changes and implement committee recommendations.
• Oversees Performance Improvement Process related to Environment of Care compliance.
• Develops and distributes Environment of Care compliance tools to managers, directors, and staff for continuous survey readiness.
• Coordinates multidisciplinary Environment of Care rounds.
• Build weekly dashboards for the rounds in "CMS rounding" software.
• Ensure that each finding has documented follow up and completion by the involved unit directors.
• Conduct compliance audits to ensure sustainability with the action plans.
• Serves as a liaison between OUH and regulatory agencies during on-site survey activity.
• Oversees logistics for recruiting and training guides/scribes, scheduling conference rooms, and ensuring surveyors are scheduled to speak with OUH staff.
• Serve as Administrator for Facilities Survey Inc "CMS Rounding" software.
• Build and maintain audit question sets and tie to regulatory standard.
• Collaborates with Life Safety leadership to ensure the software build meets all needs.
• Monitors upcoming and released new standards, regulations, and CMS Conditions of Participation.
• Collaborates with appropriate staff to implement EOC Committee recommendations.
• Assists the department with education initiatives, including Regulatory Bootcamp, as required by applicable regulations.
• Drafts regulatory documents such as corrective action plans, newsletters, and other educational resources.
• Serves as Administrator for OUH Regulatory Auditing system utilizing software system.
• Updates leadership mapping and escalates Regulatory issues to the administrative team as appropriate.
• Assists in scheduling events via Microsoft Outlook.

General Responsibilities:

• Performs other duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree required.

Experience: Three (3)years of relevant administrative experience required.

License(s)/Certification(s)/Registrations(s): None.

Knowledge, Skills, and Abilities:

• Advanced organizational and planning skills.
• Advanced verbal and written communications skills.
• Proficiency in Excel, Word, PowerPoint, PowerBI, and Salesforce.
• Ability to maintain effective working relationships during stressful conditions.
• Ability to maintain confidentiality of information.
• Ability to work independently and demonstrate good decision-making skills.
• Advanced critical thinking skills.

Current OU Health Employees - Please click HERE to login.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.