Registration Services Coordinator (Administrative Support Coordinator I)

California State University, Chico; San Diego (CA); Hybrid; USD 45,000 - 66,000; Full time

Benefits offered by this job

Generous time off

CalPERS pension

Tuition fee waiver

Job summary

San Diego State University seeks a Registration Services Coordinator to provide enrollment services and student support across a broad campus community.

Under the Registrar’s Office, the coordinator explains enrollment procedures, processes petitions, resolves complex cases, and protects FERPA data while coordinating with Bursar, Financial Aid, and academic departments.

Qualifications

• Solid knowledge of FERPA and student data privacy.
• Working knowledge of CSU residency rules and immigration classifications (USCIS).
• Ability to guide students through enrollment processes and provide comprehensive support.
• Experience in enrollment services division or Registrar’s office is preferred.
• Experience in a university setting with diverse student populations is preferred.
• At least 2 years of clerical/administrative support in customer service is preferred.

Responsibilities

• Explain enrollment procedures and regulations; assist with registration holds and exceptions.
• Review and process petitions related to schedule adjustments and enrollment changes.
• Analyze enrollment issues, develop alternatives, and refer to campus resources.
• Process changes to academic records, names, addresses, and program details.
• Provide enrollment and degree verifications and issue transcripts under FERPA.
• Collaborate with Bursar, Financial Aid, Library, and departments to resolve issues.
• Support service improvements and develop better forms and processes.

Skills

FERPA knowledge

Residency rules

Enrollment process guidance

Registrar/Enrollment experience

University environment experience

Customer service experience

Education

High school diploma or equivalent

Job description

Job no: 563627
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary

Are you a service-oriented professional who enjoys helping students navigate complex enrollment processes? San Diego State University’s Office of the Registrar is seeking a Registration Services Coordinator to provide enrollment services and customer support to students, faculty, staff, admitted applicants, graduates, alumni, and members of the public.

Under the general direction of the Associate Registrar and Assistant Registrar for Campus Support, the Registration Services Coordinator explains procedures and regulations related to registration, grades, transcripts, academic records, and enrollment. The Coordinator assists students when standard registration processes do not address their individual circumstances, reviews and processes petitions, and helps resolve more challenging situations by identifying appropriate options and referring individuals to other campus offices when needed.

The Registration Services Coordinator also processes academic record updates, enrollment and degree verifications, transcript requests, testing results, program changes, and cross-enrollment transactions while protecting confidential student information under FERPA. By working with offices such as the Bursar’s Office, Financial Aid, the Library, and academic departments, this role helps maintain the accuracy and integrity of academic records and supports accessible, efficient enrollment services for the campus community.

Key Responsibilities

• Registration Services: Explain enrollment procedures and regulations, assist with registration exceptions, communicate course and conditional admission requirements, and remove registration holds when requirements are satisfied.
• Petition Processing: Review and process petitions related to late schedule adjustments, cross-campus enrollment, major changes, withdrawals, credit/no credit requests, registration exceptions, visitor enrollment, and concurrent enrollment using established guidelines.
• Problem Resolution: Analyze student enrollment issues, develop viable alternatives, resolve complaints and difficult situations, and refer students, faculty, staff, and members of the public to appropriate campus resources.
• Academic Records: Process name, Social Security number, address, program, major, testing result, and leave of absence changes while maintaining the timeliness and accuracy of academic records.
• Records Information: Provide enrollment and degree verification and issue transcripts while applying FERPA requirements and safeguarding confidential student information.
• Campus Coordination: Work with the Bursar’s Office, Financial Aid, Library, academic departments, and other campus partners to address registration and enrollment issues and support cross-enrollment programs.
• Service Improvement: Gather information, research operational problems, and assist with developing improved forms, procedures, and technology-supported services for students, faculty, and staff.

Why Join Us?

• Student Support: Help students navigate registration, academic records, enrollment requirements, transcripts, and other processes that affect their progress toward a degree.
• Broad Service Reach: Serve a diverse range of constituents, including current and former students, admitted applicants, faculty, staff, graduates, alumni, and members of the public.
• Campus Collaboration: Build working relationships with the Registrar’s Office, academic departments, Financial Aid, the Bursar’s Office, the Library, and other university partners.
• Professional Expertise: Develop and apply knowledge of FERPA, CSU residency rules, immigration classifications, enrollment procedures, and academic records practices.
• Service Improvement: Contribute to efforts that make enrollment services more efficient, convenient, and responsive to the changing needs of the university community.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU .

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to 2 days per week, following a training period during which on-site presence is required.

Department Summary

Enrollment Services comprises Undergraduate and Graduate Admissions, Office of the Registrar, Prospective Student Services, Out of State Recruitment and Strategic Partnerships, International Recruitment, Enrollment Services Communications, and Office of Financial Aid and Scholarships, and the Cal Coast Student Financial Center. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.

The primary function of the Office of the Registrar is to represent enrollment management programs and provide enrollment services to various constituents across the university in regards to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy.

The Office of the Registrar has three managers, two assistant directors, and 34 staff of varying classifications across four distinct units.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Thorough understanding of the 1974 Family Educational Rights to Privacy Act (FERPA) in terms of releasing information on students.
• Working knowledge of CSU residency rules and regulations.
• Working knowledge of USCIS immigration classifications and immigrant visas.
• Demonstrated ability to guide students through enrollment processes and provide comprehensive support to students, faculty, staff, alumni, and the broader campus community.
• Experience working in an enrollment services division or Registrar’s office is preferred.
• Experience in a university setting working with diverse student populations is preferred.
• At least 2 years of clerical, administrative support experience in customer service is preferred.

Compensation and Benefits

Compensation
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($4,047 per month).
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $4,047 - $5,896 per month (Step 1 – Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by November 20th, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa).Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of theImmigration Reform and Control Act.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.